Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

May 7, 2007

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
May 7, 2007.  Chair Rachael Spencer opened the meeting in Open Session at 5:00 pm.  Roll was taken; present were Chair Rachael Spencer and Trustees Rebecca Garcia, Al Smith, and Claudine Wildman.  Trustees John Leopold, Gary Reece and Katy Stonebloom were absent.  Chair Spencer asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at 5:01 pm. Trustee Smith exited from the Closed Session during all discussion of the real estate negotiations due to potential conflicts with his work.  Closed Session was adjourned at 6:00 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Spencer called the Open Session to order at 6:03 pm.  Other board members present were Rebecca Garcia, Al Smith, Claudine Wildman and Student Trustee Jonathan Saad.  Trustees John Leopold, Gary Reece and Katy Stonebloom were absent.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Spencer stated that there was nothing to report out of Closed Session.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

Athletic Director Dale Murray reported that the 2007 women’s softball team would be in the playoffs with a 27-8 record, noting that all but one team member was a graduate of a local high school.  Mr. Murray introduced Coach Gene Johnson, the only 82 year old coach in the league.  Mr. Johnson spoke of the commitment of each team member, their full academic loads, jobs, and active social lives.  Each team member introduced themselves and their position on the team.

 

Chair Rachael Spencer reported that Item 17 would be moved to the June meeting at the request of Trustee Reece who could not be present at this meeting.

 

It was moved and seconded (Wildman/Garcia) to approve the Consent Agenda, including the minutes from the meeting of April 9, 2007, as presented.  There was a replacement page for Item 3.f., the Human Resources Management Report.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Smith, Spencer, Wildman

NOES:          None

ABSENT:      Leopold, Reece, Stonebloom

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

Vice President Osorio introduced Esperanza Nee, who will be the Interim Director of Admissions and Records on a temporary one-year assignment.

 

Dean Jim Weckler introduced Nancy Phillips, the new Reading Center Director, noting that she had served in that position as a one-year replacement in the past.

 

Director of Business Services Victoria Lewis introduced the new Manager of Fiscal Services Michael Roske, noting that it had taken a long time to fill the position.  Mr. Roske was welcomed.

 

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

Ofelia Gomez Gratereaux spoke to the Board regarding the schedule of Human Services classes and the need for more units to be offered each semester.  She noted the need for the classes to be completed on a schedule to be licensed in California and spoke of the wonderful services, teachers and buildings at Cabrillo.

 

Marilyn Garrett spoke to the Board regarding the health hazards of wireless technology.  She stated that she had previously submitted information and research that had been ignored by the Board.  She reported that programming regarding the topic would be on community television at the end of May and beginning of June.  She provided several articles regarding the dangers of wifi technology.

 

Anji Buckner, a member of an accessibility advocacy program, spoke to the Board regarding accessibility issues on campus.  She addressed the need for DSPS carts and drivers to be available whenever classes or meetings are being held on campus, not just until 4:00 pm.  She stated that the layout of the campus provided major accessibility and safety issues and when drivers were not available, no access was available.

 

Aaron Spencer, County Supervisor Ellen Pirie’s representative on the Accessibility Commission, thanked the District for coming up with the cart idea originally.  He stated that years ago, he was a student at Cabrillo prior to carts being available, and noted the danger of pushing a wheelchair up and down hills. He encouraged the Board to provide the funding necessary to provide DSPS cart drivers whenever there are classes or meetings on campus.

 

Scott Russo thanked the Board and the District for their support of Watsonville Flag Football, and for allowing the League to use the Watsonville Center for meetings.  He presented the Board with a plaque of appreciation and noted that the League helps keep kids off the streets.  Mr. Russo reported that Gabe Gutierrez serves on their Board.

 

Gabe Gutierrez thanked Watsonville Center Director Rachel Mayo for allowing use of their computer labs for the Flag Football League’s sign ups and participation of the kids.

 

A student from the Horticulture Program presented a sample mixed hanging basket to Chair Spencer and described the spring semester program that resulted in the plants that would be sold at the upcoming Mothers Day Sale.

 

 

ORAL

COMMUNICATIONS

 

SPECIAL PRESENTATION

 

The Governing Board reviewed and discussed the ARCC (Accountability Report for Community Colleges) for Cabrillo College.

 

Craig Hayward, Director of Planning, Research and Knowledge Systems Office (PRO), provided an overview of the statewide report and a more specific report on Cabrillo’s indicators.  He stated that the PRO was looking at using ARCC-like cohorts, with six year frame works for other college studies.

 

Trustee Garcia appreciated the information she had been given over the last couple months.  She stated that she always wondered if an analysis could be done regarding how far students had gone beyond basic skills.

 

Dr. Hayward responded that the ARCC report did not cover that but he thought it could be looked at going forward.

 

Trustee Garcia stated that she was pleased Cabrillo was doing well in basic skills courses but noted that there will be higher standards in math and English in 2009.  She felt it needed a high priority in the master plan.

 

Dr. Hayward responded that the dialog was already taking place on campus, and some statewide funding was being discussed.  He considered it a real opportunity to capitalize on that momentum.

 

Trustee Garcia stated her expectation that Cabrillo will be on high peer level, not mid or low.

 

 

SPECIAL PRESENTATION

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Wildman reported that she attended both the Grove Scholar event and the Laird Bash on the same evening. She thanked Fast Track to Work for the wonderful Grove Scholar evening.  Trustee Wildman participated with Trustees Garcia and Leopold in the Social Justice Conference and expressed her pride in Cabrillo for taking the lead role.  She thanked the search committee for the Vice President, Student Services for bringing in two candidates to the forums, which she attended, and noted that she was pleased with the selection of Dr. May Chen.  Trustee Wildman stated that she recently registered online for a Cabrillo extension class and found it very user-friendly.  She reported that as a County HRA employee, she recently learned of a program at Cabrillo that works to serve children who have aged out of foster care at age 18, one more testament to Cabrillo’s commitment to help underserved populations.

 

Trustee Garcia reported that she was part of the Social Justice panel and especially appreciated hearing the perspective of students.  She expressed her appreciation to Dr. Adela for her leadership, and to the many faculty and staff involved in the day.  Trustee Garcia reported that she attended a CCCT meeting on April 20-21 where the most important report was regarding the Board of Governors’ motion to require a mandatory system-wide assessment.  The motion passed and will now go through the process by November.  The concern regarding this issue is accessibility and Trustee Garcia encouraged everyone to closely monitor the situation.  Trustee Garcia stated that she attended the Annual Trustees’ Conference the previous weekend and would be sharing some excellent workshop materials with President King and Chair Spencer.  She reported that she was now officially the President of CCCT and she appreciated the support shown by President King and Chair Spencer by being there for her election.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

Student Trustee’s Report

 

Student Trustee Jonathan Saad distributed and reviewed a resolution passed by the Student Senate regarding improvement of the bus stops on campus.  He stated that the Senate was willing to put effort and some funding into the project and had received many student complaints.

 

President King responded that he met with Student Senator Zach Woodford the previous week, and subsequently with Vice President Ard, and the problem will be addressed.  Vice President Ard added that the project is now in the Facilities Master Plan Update.

 

Student Trustee Saad reported that Student Senate elections were held the previous week.  They had a good number of votes but not too much competition for positions.  He was pleased to report that he would again be Student Trustee.  Mr. Saad reported that the Student Legislative Representative attended the State Student Senate, turning in resolutions regarding interest in adding a course to Area 7 of IGETC regarding financial planning and practical life skills, and campus sustainability.  Student Trustee Saad expressed the appreciation of the entire Student Senate, especially Student Senate President Yolanda Inchauregui, for the tremendous connection and support of the Board and administration, without which the Senate could not have accomplished all the great things this year.  He also thanked advisors Sesario Escoto and Gabe Gutierrez for their tremendous support.

 

 

STUDENT

TRUSTEE’S

REPORT

 

Superintendent’s Report

 

Superintendent/President Brian King noted that Student Trustee Saad’s comments reminded him that not only does Cabrillo have great students who are actively involved, but Dean Sesario Escoto and Gabe Gutierrez both provide excellent student support, which is not available at every college.  President King invited the Board to attend a bittersweet event, Vice President Manuel Osorio’s retirement party on May 18th.  He added that Dr. May Chen will join the college in July, and thanked the search committee and all who attended the forums and provided input.  He thanked Chair Spencer for her many hours involved in the search and the whirlwind site visit back east.  President King reported on the Grove Scholar dinner and on a luncheon hosted at the Sesnon House with UCSC Chancellor Blumenthal and all his senior staff, along with Cabrillo’s staff to discuss ongoing collaborations.  President King noted that Saturday was the first Transfer Bound event, when students from around the state were invited to begin their education at Cabrillo then transfer to UCSC.  He thanked the many people involved in the very successful day and looked forward to building upon it for next year.  President King congratulated Trustee Garcia on her election as President of CCCT and noted the honor to Cabrillo to have her serve in that position.

 

 

SUPERINTENDENT’S

REPORT

 

CCEU

 

Stephanie Stainback, CCEU President, reported that as of May 1st, CCEU was the exclusive bargaining agent for Cabrillo’s classified employees.  She stated that it could not have happened without the District’s acknowledgement and she expressed her appreciation for the Board and administration’s support.  Ms. Stainback reported that the union was in the process of drafting a new constitution, and some specific issues were currently under consideration regarding representation.  She thanked the Board for the recognition of Classified Employees Week, coming up on the agenda, and noted that the college was going all out again with a great day planned.  Ms. Stainback reported that recently the College Planning Council recommended carving out $200K for the Classified Prioritization Process, which will fund approximately 3.5 positions.  Ms. Stainback gave a special acknowledgement to Debora Bone as this is her last meeting as CCFT President.  Ms. Stainback appreciated Dr. Bone’s high level of integrity and ability to always operate from the highest level of benefit to the institution.  She thanked Dr. Bone for her support to the union and the institution.

 

 

CCEU

 

CCFT

 

Debora Bone, CCFT President, noted that this was her last Board presentation as union president.  She looked forward to watching Paul Harvell bloom in the role of president, and she thanked Vice President Ard for her years of collaboration in negotiations and resolving issues.  Dr. Bone stated that while there were many issues affecting faculty, one issue of current concern is retiree health benefits.  She noted that in order to hire and retain faculty, the commitment to maintain retiree health benefits requires faculty to forgo a level of current salary considerations with a level of trust that there will be benefits maintained.  She hoped for a way to continue to be able to offer and fund that commitment to protect retired faculty.  Dr. Bone thanked the Board and everyone at the table, noting that in her years with the union, she had seen shared governance grow at the college.  She stated that she will be staying on as Grievance Officer, Paul Harvell will be President, and Eric Hoffman and Vicki Fabbri will be Co-Vice Presidents.  Dr. Bone looked forward to seeing everyone at Graduation.

 

 

CCFT

 

Faculty Senate

 

Rory O’Brien, Faculty Senate President, reported on his attendance at the Plenary Session of the Statewide Faculty Senate.  He noted that it is always pleasing to be reminded of how wonderful Cabrillo is compared to other colleges. Dr. O’Brien stated that the hottest issue is the proposed mandatory statewide assessment.  He cautioned the Board to keep themselves informed, noting that while it might sound good, it would cause statewide headaches.  Dr. O’Brien reported that there were discussions regarding Basic Skills, at which Cabrillo is already doing a good job, but the state is so far proposing a paltry $35M.  He urged Board members to lobby for more funding.  Dr. O’Brien echoed the comments and thanks from previous speakers regarding the search committee for the Vice President, Student Services, noting that faculty were comfortable with both the process and the outcome, and looked forward to welcoming Dr. Chen.  Dr. O’Brien stated that the Board would encounter the definition of shared governance as an Information Item later in the meeting, and noted that while this latest iteration came through the CPC over the course of a few months, in reality, the definition goes over a few years, defines a working relationship, and is a reflection of the health of the community.  Dr. O’Brien reported that the Faculty Senate will be happy to celebrate Classified Appreciation Week and urged the Board to participate.  He invited the Board to participate also in the Transfer Luncheon, noting that the purpose is to include students who might not be walking on Graduation Day but should be honored for their accomplishments.  Dr. O’Brien reminded Board members of the Retirement Party immediately following Graduation on
June 1st.

 

Chair Spencer suggested that a letter be drafted for Board signature at the June meeting regarding Basic Skills funding.  Dr. O’Brien agreed to help draft the letter.

 

 

FACULTY SENATE

ACTION ITEMS

 

Item 13. Resolution 021-07:  Recognition of Cabrillo’s Classified Employees

President King presented the recommendation that the Governing Board adopt Resolution 021-07 in observance of Classified School Employee Week, May 20-26, 2007, to recognize the tremendous work and many contributions of the Cabrillo college classified staff to Cabrillo’s educational community and students.

 

It was moved and seconded (Wildman/Garcia) to adopt Resolution 021-07, in observance of Classified School Employee Week, May 20-26, 2007, to recognize the tremendous work and many contributions of the Cabrillo college classified staff to Cabrillo’s educational community and students.  The motion carried with the following roll call vote:

 

AYES:          Garcia, Smith, Spencer, Wildman

NOES:          None

ABSENT:      Leopold, Reece, Stonebloom

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

ACTION ITEMS

 

 

RESOLUTION 021-07:

IN RECOGNITION OF CABRILLO’S CLASSIFIED EMPLOYEES

Item 14. 2007-08 Budget Planning Assumptions and Calendar

President King presented the recommendation that the Governing Board approve the 2007-08 Budget Planning Assumptions and Calendar.

 

It was moved and seconded (Smith/Garcia) to approve the 2007-08 Budget Planning Assumptions and Calendar. The motion carried unanimously (Leopold, Reece, Stonebloom absent).

 

 

2007-08 BUDGET PLANNING ASSUMPTIONS AND CALENDAR

 

Item 15. Academic Staffing Priority Recommendation

President King presented the recommendation that the Governing Board authorize the college to fill the ninth and tenth positions from the prioritized list.

 

Trustee Wildman stated that she was delighted to see the Human Services position be filled at this time due to the need in the community.

 

It was moved and seconded (Wildman/Garcia) to authorize the college to fill the ninth and tenth positions from the prioritized list.  The motion carried unanimously (Leopold, Reece, Stonebloom absent).

 

 

ACADEMIC STAFFING PRIORITY RECOMMENDATION

 

Item 16. Revisions to Board Policy 1105: Governing Board Code of Ethics and Enforcement, Second Reading

President King presented the recommendation that the Governing Board approve the revisions to Board Policy 1105: Governing Board Code of Ethics and Enforcement, as presented.

 

Trustee Garcia reported that she attended a workshop on ethics and standards of practice, and while she would vote to approve this version, she would like to pass on what she learned at the workshop and ask for further revisions of the Board Policy.

 

It was moved and seconded (Garcia/Smith) to approve the revisions to Board Policy 1105: Governing Board Code of Ethics and Enforcement, as presented.  The motion carried unanimously (Leopold, Reece, Stonebloom absent).

 

 

BOARD POLICY 1105:

GOVERNING BOARD CODE OF ETHICS AND ENFORCEMENT,

SECOND READING

 

Item 17. Recommended Extension to the Contract of the Superintendent/President

This item was tabled until June at the request of Trustee Reece, due to his absence.

 

RECOMMENDED EXTENSION TO THE CONTRACT OF THE SUPERINTENDENT/PRESIDENT

 

INFORMATION ITEMS

 

Item 18. Cabrillo College Master Plan One Year Extension 2007-08

A report on the Cabrillo College Master Plan One Year Extension for 2007-08 was provided for Governing Board information.

 

President King explained the decision to develop a one year extension to the 2004-07 College Master Plan (CMP).

 

Trustee Garcia supported the extension but asked at what point Board members would give input to the one or three year plans.

 

President King gave the dates of the Flex Week sessions when Board members could participate in CMP development activities, and the date of the Board Retreat, September 8th.  Board members may also send input directly to President King by email.

 

Trustee Garcia requested inclusion of goals and strategies regarding the CAHSEE, the high school exit exam, in the CMP.  She suggested contacting the appropriate dean from Gavilan who has developed a similar plan.

 

INFORMATION ITEMS

 

 

CABRILLO COLLEGE MASTER PLAN ONE YEAR EXTENSION 2007-08

 

Item 19. Accreditation Self-Study Campus Draft

A first reading of the Self-Study for Accreditation 2007 was provided for Governing Board information, review and discussion.

 

President King noted that two years ago when the college hired Renée Kilmer as the new Vice President, Instruction, he asked her to co-chair the next accreditation study, and she and Michael Mangin had done a phenomenal job.  At the last CPC meeting, the review of this last draft was down to discussion of very minor language, showing the agreement of topics and issues that had involved a cast of hundreds.

 

Vice President Kilmer introduced Michael Mangin, and reported that over 170 people had been involved in the effort over the course of two years.  She stated that the Self-Study report would come back as an Action Item in June, and then the college would begin further preparations for the site team visit.

 

Trustee Garcia noted that after the last accreditation site team visit, whenever she would run into a team member, they would always comment that they had never seen such a great college.

 

 

accreditation self-study campus draft

 

Item 20. ACCJC: Substantive Change Proposal – Scotts Valley

A report regarding the Substantive Change proposal submitted to the ACCJC regarding the Scotts Valley Center was provided to the Governing Board for information.

 

President King commended Vice President Kilmer for completing another accreditation reporting requirement, which had already been approved.

 

Vice President Kilmer stated that this extends Cabrillo’s accreditation to the Scotts Valley Center.

 

 

ACCJC: SUBSTANTIVE CHANGE PROPOSAL – SCOTTS VALLEY

 

Item 21. Cabrillo College Definition of Shared Governance

After an inclusive shared governance process, the Definition of Shared Governance for Cabrillo College was provided to the Governing Board for information.

 

 

CABRILLO COLLEGE DEFINITION OF SHARED GOVERNANCE

 

Item 22. American College and University Presidents Climate Commitment

Information regarding the American College and University Presidents Climate Commitment was provided to the Governing Board for information.

 

President King stated that absent any questions from the Board, the Climate Commitment would be signed and sent off.

 

Trustee Garcia provided a name and number of a consultant who assisted another community college in “going green”.

 

 

AMERICAN COLLEGE AND UNIVERSITY PRESIDENTS CLIMATE COMMITMENT

Item 23. GASB 45 Retiree Medical Benefits Liability

A report on the District’s GASB 45 Retiree Benefit Liability was provided for Governing Board information.

 

 

GASB 45 RETIREE MEDICAL BENEFITS LIABILITY

 

Item 24. 2006-07 Graduation, Scholarship Ceremonies and Other Year-End Recognition Activities

The annual report of Graduation, Scholarship Ceremonies and Other Year-End Recognition Activities was provided for Governing Board information.

 

2006-07 GRADUATION, SCHOLARSHIP CEREMONIES AND OTHER YEAR-END RECOGNITION ACTIVITIES

Item 25. Recent Grant Applications Submitted by the Instruction Office

A summary of grant applications submitted by the Instruction Office was presented for Governing Board information.  Applications were submitted for Strengthening Career Technical Education Programs/Public Safety Grant #06-0090; Career Exploration for 7th and 8th Graders Grant #06-0081; and Responsive Training Fund for Incumbent Workers Grant #06-0332.

 

 

RECENT GRANT APPLICATIONS SUBMITTED BY THE

INSTRUCTION OFFICE

 

Item 26. Facilities Master Plan (FMP) Project Status Report

The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information.

 

 

FACILITIES MASTER PLAN PROJECT STATUS REPORT

 

Item 27. Financial Reports

Financial reports through March 31, 2007, were presented to the Governing Board for information.

 

 

FINANCIAL REPORTS

Item 28. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for May 2007 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

Item 29. Agenda for Next or Future Board Meeting

The following items were requested for information, action or presentations:

•BP 1105:  Governing Board Code of Ethics and Enforcement

 

 

AGENDA FOR

NEXT BOARD MEETING

ADJOURNMENT

The regular meeting of the Cabrillo College Governing Board was adjourned at 7:45 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

 

                                                                                    Secretary