Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

June 15, 2009

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Scotts Valley Center, Cabrillo Community College District, 104 Whispering Pines Drive, Scotts Valley, California on Monday, June 15, 2009.  Chair Rebecca Garcia opened the meeting in Open Session at 4:10 pm.  Roll was taken; present were Chair Garcia, Trustees Gary Reece, Al Smith, Rachael Spencer,
Katy Stonebloom, Susan True, and Claudine Wildman.  Chair Garcia asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at
4:11 pm. Closed Session was adjourned at 6:00 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Rebecca Garcia called the Open Session to order at 6:07 pm.  Other Board members present were Trustees Gary Reece, Al Smith, Rachael Spencer, Katy Stonebloom, Susan True,
and Claudine Wildman.  Student Trustee Gary Meyer arrived later in the meeting.  Also present were members of the community, college faculty, staff and students.

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Garcia stated that there was nothing to report out of Closed Session.

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

Chair Garcia requested that Item 3.m., Human Resources Report, be pulled from the Consent Agenda for discussion and consideration as a separate Action Item.  She also requested the addition to the Agenda of an Information Item to discuss a Board Study Session as Item 32.b.  There were no objections.

 

It was moved and seconded (Spencer/Reece) to approve the Consent Agenda as amended, including the minutes from the meeting of May 11, 2009.

 

The motion carried with the following roll call vote:

 

Student Trustee Advisory Vote:  Absent

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, True, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

ACTION ITEM

 

Item 3.m. Human Resources Report

Chair Garcia stated that she wished to discuss the appointment of the Vice President, Student Services.

 

Trustee Smith stated that he would step out of the room for the discussion because he might have a conflict due to an email that he heard had been received from a client.  He left the room.

 

Chair Garcia commended the work of the VPSS search committee members, acknowledging the number of hours involved.  She stated that in her 17 years serving on Cabrillo’s Board, she was pleased to be a member of a board committed to diversity, but this proposed appointment, in her judgment, did not reflect that commitment.  She stated that the committee advanced to the President two outstanding candidates.  Since she had learned that one candidate is a white male and one a woman of color, she stated this selection is an opportunity to show the college’s commitment to diversity.  Chair Garcia requested a postponement on the approval of the candidate to determine more about the two candidates and why the recommendation was made in favor of the white male.

 

Trustee Reece expressed concern regarding the timeline of the effective hire date and the possibility of losing the candidate.

 

Trustee True noted that the Board did not participate in the selection process and the President was encouraged to hire the position, with the thoughtful input and consultation with the committee.

 

Chair Garcia responded that the President brings the recommendation to the Board and the Board makes the hire.  She expressed her feeling that the commitment to diversity was of such importance that each trustee should question why this opportunity was missed.

 

Trustee Spencer commented that diversity is a big paintbrush and everyone has different ideas of what constitutes diversity.  Having served on a search committee before, she felt there was confidential information available to committee members that helped form the decision.  Trustee Spencer stated that she desired to respect the process of shared governance and the committee’s decision.

 

Chair Garcia noted that President King made the final decision between the two candidates, not the committee.  She proposed that each Board member contact the President and ask how he made the decision between the two candidates.

 

Trustee Stonebloom noted that her comment was similar to Trustee Spencer’s, that the process should be honored and supported.  She stated that she knew the committee would also place value on diversity and had a long list of qualifications for this individual.  She noted that in the balance, there was no clear “this is the one”, but many good qualities in each candidate.  She trusted the committee and trusted President King in making the choice, and said it is important for the Board to support the President.

 

Trustee Wildman stated that she supported the process of shared governance and did not feel the Board should micromanage the decision.  In regards to Chair Garcia’s proposal that Board members contact the President, she expressed concern regarding a potential Brown Act violation.  She was also concerned that the discussion was becoming an open forum regarding a personnel issue, more suited to closed session.  Trustee Wildman stated that this Consent Agenda item, when pulled from the Consent Agenda, should have been given a separate Action Item number and placed on the Action Agenda for discussion.  She also noted that the entire Human Resources Report had been pulled from Consent and therefore could not be postponed, as other items, not just the VPSS position, needed to move forward with a vote.

 

Chair Garcia responded that she discussed with an attorney pulling items from Consent and this was what he suggested, as she could not tell him any past practices.

 

Trustee True noted that items had been pulled from Consent in recent months.

 

Trustee Wildman stated that as it was not the Board’s attorney, the Board was not obligated to take his direction.

 

Chair Garcia stated that she met with her personal attorney, as the college attorney charges fees to the college.  She expressed her extreme disappointment in her fellow Board members’ lack of support of diversity in this appointment and unwillingness to support more discussion in terms of the differences between the two candidates.  Chair Garcia stated that based on President King’s written Board update language, the committee agreed both candidates were exceptionally qualified for the position.  She stated that because of the differences in the backgrounds of the candidates, she felt there should be further consideration and discussion of the appointment.

 

It was moved and seconded (Reece/Spencer) to approve the Human Resources Report (Item 3.m. as pulled from the Consent Agenda).

 

The motion carried with the following roll call vote:

 

Student Trustee Advisory Vote:  Absent

 

AYES:          Reece, Spencer, Stonebloom, True, Wildman

NOES:          Garcia

ABSENT:      None

ABSTAIN:      Smith

 

Trustee Smith returned to the room.

 

ACTION ITEMS

 

 

DISCUSSION AND APPROVAL OF HUMAN RESOURCES REPORT, ITEM 3.m.

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

None.

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

Ofelia Gomez addressed the Board regarding the Human Services program, requesting Cabrillo credit, merit and recognition for hours spent on human services projects.

 

Marilyn Garrett addressed the Board regarding removal of cell towers and wifi radiation from the campus centers.  She was disappointed that action had not been taken to date to make the campus safe.  She read from an article regarding symptoms and warning signs.

 

 

ORAL

COMMUNICATIONS

 

 

SPECIAL PRESENTATION

 

Due to the length of the agenda, no Special Presentation was scheduled.

 

SPECIAL PRESENTATION

 

 

ORAL REPORTS

 

Board Members’ Reports

 

Trustee Wildman welcomed everyone to the Scotts Valley campus.  She congratulated all the graduates and thanked those who worked hard to put together the graduation ceremony.  She brought greetings from former trustee John Leopold whom she saw at a Board of Supervisors meeting.

 

Trustee Stonebloom attended the Transfer Center Advisory Committee meeting and noted the concerns regarding the cuts to categorical programs.  She thanked the Transfer Center staff for their continued good work.

 

Chair Garcia reported that she attended the American Dream Scholarship Ceremony, which was very moving.  She noted that Mr. George Ow contributed 68 scholarships to those attending Cabrillo.  Chair Garcia attended the EOPS barbeque and awards luncheon where she spoke with two students who credited EOPS with their success in school.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

 

 

Student Trustee’s Report

 

Student Trustee Gary Meyer introduced new Student Senate President Kaycee Beams, ASCC Legislative Representative Gerardo Avila, Senator-at-Large Alma Avila, and OLA President Noemi Duran.  Trustee Meyer stated that at the last Student Senate meeting, the new president vetoed the proposed book loan plan, an unprecedented move.  She has ideas for a better book loan program.  Mr. Meyer reported that the Student Senate is working on the Student Senate Retreat, and that there was a monitor stolen from the SAC building.

 

STUDENT

TRUSTEE’S

REPORT

 

 

Superintendent’s Report

 

Superintendent/President Brian King commented on the American Dream Scholarship event, noting that Eileen Hill and the Foundation staff did their usual fabulous work in putting together a memorable event.  President King provided an update on the San Jose State transfer position, noting that the letter he sent that was developed with the input of Jo-Ann Panzardi, Donna Mekis, Mario Garcia and others got their attention and they have reversed their position and will now include Santa Cruz in their service area.  President King expressed his appreciation to two individuals who do not get enough credit for the smooth running of one of the highlights of the year, the graduation ceremony, Dean of Student Services Sesario Escoto, and Director of Maintenance and Operations Joe Nugent.  Both men provide hours of behind the scenes planning, directing and hands on work to make the ceremony appear seamless.

 

Trustee Stonebloom acknowledged Dean Escoto for personally creating the beautiful planters at the ceremony from his own garden.

 

President King noted that Dean Escoto returned from a three-day site visit with Stephanie Stainback and him late the night before graduation and filled those planters from his own yard.  He was honored to work with such people.

 

SUPERINTENDENT’S

REPORT

 

CCFT

 

Michael Mangin substituted for Paul Harvell, CCFT President.  He wished everyone a great summer, noting that everyone on campus will be very busy.  He expressed gratitude to the Board members, knowing that hard conversations had taken place regarding the loss of two tenured teachers.  He appreciated the open avenues of dialog.

 

CCFT

 

Faculty Senate

 

Steve Hodges, Faculty Senate President, reported that the graduation and the end of year party were both successful and fun.  He thanked CCEU for helping to fund the party along with the Faculty Senate, and Letitia Scott-Curtis for being the primary organizer.  Mr. Hodges stated that he was pleased to have served on the search committee for the Vice President, Student Services.  He was happy with the process, and there was much experience represented among the twelve members of the committee.  There was a strong candidate pool and the committee clearly agreed that Dennis Bailey-Fougnier was the superior choice.  Mr. Hodges stated that he had not spoken with anyone who was not pleased with the outcome of the search.

 

FACULTY SENATE

 

CCEU

 

Stephanie Stainback, CCEU President, addressed the VPSS hiring process.  She stated that President King ran a great process and everyone felt good about their role.  High standards were held and she thanked President King and fellow committee members Lena Mason, Anya Finke, Sandi Moore, Martha Orr, Sally Larter, Renée Kilmer, Pegi Ard, Sesario Escoto, Steve Hodges, and Geoffrey Stanfield. She noted the committee’s extensive collective experience and perspective, and stated that they worked hard, did a great job and followed a thorough process.  Ms. Stainback reported that there were many candidates with great experience, a large pool with thick packets to read through and many hours of deliberation.  After the site visits, the candidate choice of the committee was clear and the committee was very pleased with the final decision by President King.  Ms. Stainback stated that there was now a feeling of readiness to move ahead by the Student Services component during this time of difficult budget cuts.  Throughout the search, she stated that the committee was cognizant of the importance of diversity and she stood behind the process.  Ms. Stainback noted that the college is over cap with the number of students, providing services for free.  She encouraged the Board and administration to look hard at every tool and instrument used in the past for reductions and for new ways to cut closer to the bone, such as looking at winter session, summer session, the Scotts Valley Center, and anything that is outside of core services or the college’s ability to deliver within the current budget.  She stated the college’s commitment to deliver quality services and that while it will be tight and uncomfortable, she hoped the budget reductions would not be used as an excuse to cherry pick those programs or people that are considered annoyances.  Ms. Stainback asked that all reductions be considered together and done from the top down.  She stated that maintenance of benefits was a high priority to CCEU.  She noted that the state’s proposed cut to categorical programs was incomprehensible and since Cabrillo’s categorical budgets were mostly personnel, those people would have bumping rights.  She was also deeply concerned that the cuts to categorical programs would affect the underserved student population and place them at a disadvantage when attempting to register for ever-tighter class space.  Ms. Stainback expressed her appreciation to the Board, noting her respect for their energy, volunteer work, and acceptance of pressure from constituencies.  She stated that they were doing a great job.

 

CCEU

 

ACTION ITEMS

 

Item 13. 2009-10 Preliminary Budget

President King presented the recommendation that the Governing Board approve the 2009-10 Preliminary Budget.

 

Student Trustee Gary Meyer asked to have the language changed in several narrative areas affecting student budgets.

 

Vice President Ard responded that she and Victoria Lewis would work with him prior to final Budget publication.

 

Trustee Wildman acknowledged all the work that went into developing the Preliminary Budget and that will continue to be done as everyone waits for Sacramento to finalize the State Budget.  She appreciated the spirit of Ms. Stainback’s remarks, hopeful that the college constituencies will continue to work together.

 

Vice President Ard noted that this is a multi-year budget and thanked everyone involved.  She noted that CPC was heavily involved along with Victoria Lewis and her Business Office.

 

Trustee Reece underscored the comments of his colleagues and stated that in the months to come, it will be important for all constituencies to keep an open mind.  He noted that in this unprecedented situation, steps the college has taken before will probably not work and the Board is anxious to have everyone be mindful that creative, open thinking will be needed.

 

Trustee Stonebloom seconded Trustee Reece’s comments and thanked Vice President Ard and staff for their foresight in bringing the college to this point with a sound planning process and collaborative decision-making.  She appreciated the level of trust and communication with the Board and the earlier comments regarding maintaining the mission and protecting the core of college services.

 

It was moved and seconded (Stonebloom/Spencer) to approve the 2009-10 Preliminary Budget.  The motion carried unanimously.

 

ACTION ITEMS

 

 

2009-10 PRELIMINARY BUDGET

 

Item 14. Authorization to Delegate the Award for Contracts for Arts Education Classrooms Project

President King presented the recommendation that the Governing Board authorize the President or his designee to contract for the noted items prior to the August board meeting with the understanding that the contracts will be presented to the Board at the August meeting for ratification.

 

Chair Garcia asked why these contracts were not brought for approval at this meeting.

 

Vice President Ard responded that they could be brought to the Facilities Committee prior to award.

 

Chair Garcia responded that she would appreciate that.

 

Director of Facilities Doug Deaver added that the contracts have been held back for cash flow issues, maintaining the cash as long as possible.

 

It was moved and seconded (Spencer/Reece) to authorize the President or his designee to contract for the noted items prior to the August board meeting with the understanding that the contracts will be presented to the Board at the August meeting for ratification.  The motion carried unanimously.

 

AUTHORIZATION TO DELEGATE THE AWARD FOR CONTRACTS FOR ARTS EDUCATION CLASSROOMS PROJECT

 

Item 15. Board Policy Revisions:  Business Services, Second Reading

President King presented the recommendation that the Governing Board adopt the Board Policies as presented (consolidate BP 4010 and 4011 into BP 4010; Claims Against the District; BP 4015: Conference and Travel, revised; BP 4080: Revolving Cash Account, delete; and BP 4200: Citizens’ Oversight Committee, new policy).

 

It was moved and seconded (Reece/Stonebloom) to adopt the Board Policies as presented (consolidate BP 4010 and 4011 into BP 4010; Claims Against the District; BP 4015: Conference and Travel, revised; BP 4080: Revolving Cash Account, delete; and BP 4200: Citizens’ Oversight Committee, new policy).  The motion carried unanimously.

 

BOARD POLICY REVISIONS:

BUSINESS SERVICES,

SECOND READING

BP 4010/4011,

bp 4015, BP 4080,

BP 4200

 

Item 16. Curriculum Committee Actions

President King presented the recommendation that the Governing Board approve the proposed curriculum changes for a Fall 2009 effective date.

 

It was moved and seconded (Stonebloom/Spencer) to approve the proposed curriculum changes for a Fall 2009 effective date.  The motion carried unanimously.

 

CURRICULUM

COMMITTEE ACTIONS

 

Item 17. Distance Education Three-Year Master Plan

President King presented the recommendation that the Governing Board approve the Distance Education Three-Year Master Plan.

 

Trustee Spencer commented that the plan represented comprehensive, terrific work.  She added that the challenge would be implementation in times of budget cuts but it was worthwhile as she knew so many students who came to Cabrillo through the Distance Education program.

 

Student Trustee Meyer noted that the Distance Education classes fill the fastest.  He thanked the college for providing this class format.

 

It was moved and seconded (Spencer/True) to approve the Distance Education Three-Year Master Plan.  The motion carried unanimously.

 

DISTANCE EDUCATION

THREE-YEAR MASTER PLAN

 

 

Item 18. Tennis Intercollegiate Teams – (this item was pulled from the agenda)

President King presented the recommendation that the Governing Board accept funds from external sources to reinstate Cabrillo’s men and women’s intercollegiate tennis program effective 2009-10 and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

It was moved and seconded (Reece/Stonebloom) to accept funds from external sources to reinstate Cabrillo’s men and women’s intercollegiate tennis program effective 2009-10 and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

Trustee Wildman stated that she was hesitant to vote on the issue if the college did not have the funds in hand for the program.

 

Vice President Kilmer responded that this item allows the college to reinstate the program, as the team was discontinued at the March Board meeting.

 

Dean Kathie Welch added that the program would not be offered if the funds are not available, and the Board would be kept informed.

 

Trustee Wildman asked about the liability for the college if the program is reinstated but the funds are not here.

 

Trustee Reece stated that he shared Trustee Wildman’s concern and offered to amend the motion to include acquisition of funds with administrative costs before moving forward with the program.

 

Vice President Kilmer offered to pull the item from the agenda to provide actual numbers.

 

Student Trustee Meyer stated that he was in support of the item, noting that it was procedural to reinstate the tennis program.  He noted that for those students involved in the tennis program, it was traumatic to lose and they were aware that it was pending funding.  He had wondered if the Senate could be involved in any way before he heard the community had stepped up.

 

President King noted that the timing was not urgent on this item.  Vice President Kilmer added that it is a spring sport. 

 

Trustee Stonebloom asked if by virtue of changing the funding mechanism, the sport would remain open to all comers.

 

Vice President Kilmer responded that women’s water polo is already funded this way, through the Foundation.  Students pay the cost of the course.

 

It was decided to pull the item from the agenda, to be brought back later in the year.

 

TENNIS

INTERCOLLEGIATE

TEAMS

(THIS ITEM WAS PULLED

FROM THE AGENDA)

 

Item 19. California Community College WIB Partnership #08-0331

President King presented the recommendation that the Governing Board accept the $350,000 grant from the California Community College Chancellor’s Office and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of the college.

 

Trustee Wildman stated that she would abstain from the vote due to a potential employment conflict.

 

It was moved and seconded (True/Stonebloom) to accept the $350,000 grant from the California Community College Chancellor’s Office and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of the college.  The motion carried 6-0-1 (Wildman abstain).

 

CALIFORNIA COMMUNITY COLLEGE WIB PARTNERSHIP

#08-0331

 

INFORMATION ITEMS

 

Item 20. BoardDocs® Document Management Service

An overview of the BoardDocs® Document Management Service was provided for Governing Board information.  George Amend, BoardDocs West Coast Analyst, presented an online demonstration of the service and answered questioned about its abilities.

 

INFORMATION ITEMS

 

BOARDDOCS® DOCUMENT

MANAGEMENT SERVICE

 

 

Item 21. College Master Plan Strategy Update Report

An update regarding the College Master Plan was provided for Governing Board information.

 

President King commented that Dr. Craig Hayward has kept the College Master Plan moving forward with excellence in spite of all the energy that has been expended on the budget this year.

 

Trustee Stonebloom thanked Dr. Hayward for his responsiveness to Board questions and input.  She was pleased to see specific targets.  She expressed concern regarding the need for a gauge for impact on access, particularly given the proposed cuts to categorical programs, within the enrollment management goal.

 

Chair Garcia asked how benchmarks are evaluated for outcomes.

 

Dr. Hayward responded that the last document presented in February provided the baseline benchmarks for the key indicators; there have been no updates to those, therefore they were not reprinted here.

 

Chair Garcia asked if they could be included in this document.  Dr. Hayward responded that they could be.

 

Trustee Stonebloom commented that there are now benchmarks, goals, and key performance indicators; she asked what the mechanism would be for the Board to know how the college is performing.

 

Dr. Hayward responded that with everything Trustee Stonebloom mentioned, there would be an annual report with the key performance indicators, probably 50-60 pages long, color coded, with an “online dashboard”, allowing a quick screening to see target areas.

 

COLLEGE MASTER PLAN STRATEGY UPDATE REPORT

 

Item 22. Cabrillo’s Commitment to Student Access and Success

A report on Cabrillo’s Commitment to Student Access and Success was provided for Governing Board information.

 

President King thanked Vice President Kilmer for compiling the report, noting that there was no easy way to organize all the areas in which Cabrillo supports access and success for students.  He stated that the report was organized by programs local to Cabrillo, then statewide, and Vice President Kilmer did an excellent job linking the projects to budget areas.

 

Student Trustee Meyer stated that when he talks to other colleges’ student trustees, they are amazed by all the areas Cabrillo has to help students.

 

Vice President Kilmer stated that it was not an exhaustive list; many operational areas are ongoing in addition.

 

CABRILLO’S COMMITMENT

TO STUDENT ACCESS

 AND SUCCESS

 

 

Item 23. Cabrillo College Transfer Center Report

The Cabrillo College Transfer Center Report was provided for Governing Board information.

 

Trustee Reece acknowledged President King’s courage in sending the letter to San Jose State regarding their position towards non-acceptance of Cabrillo transfer students.

 

Vice President Kilmer noted that President King first met with the president of San Jose State, then solidified Cabrillo’s position with the letter.

 

Trustee True asked how Cabrillo will handle the extra students coming from UC and CSU, due to their cutbacks.

 

Vice President Kilmer responded that continuing students have priority registration; the impact will be on new students.  Running Start helped many first time students.

 

Trustee Stonebloom shared Trustee True’s concern, noting that some classes are already filled.  She expressed her concern for the need for advocacy at the state level to be able to capture the stories and demonstrate the need.

 

Vice President Kilmer noted that special populations, such as DSPS and EOPS, do have priority registration.

 

Trustee Spencer asked if there was a way to track the number of students who attempted to get into classes but were unable.

 

Vice President Kilmer responded that was only possible if they got onto a waiting list.  She added that a student’s best way was to meet with a counselor, create an education plan, and work with the counselor to get the needed classes.

 

abrillo college

transfer center report

 

Item 24. Spring 2009 Census Enrollment Comparison

The Spring 2009 Census Enrollment Comparison report was provided for Governing Board information.

 

President King noted that when he began at Cabrillo in 2004, the college was trying to increase enrollment, an effort that was too successful for a variety of reasons.  He added that now the demand for classes greatly exceeds what the State will pay the college to provide.

 

SPRING 2009

CENSUS ENROLLMENT COMPARISON

 

 

 

Item 25. Priorities Resulting from Program Planning Processes

A report regarding the priorities resulting from program planning processes was provided for Governing Board information.

 

PRIORITIES RESULTING FROM PROGRAM PLANNING PROCESSES

 

Item 26. Spring 2009 Associated Students of Cabrillo College, Student Senate Election Results

The Spring 2009 ASCC Student Senate Election results were provided for Governing Board information.

 

President King extended his congratulations to Kaycee Beams and her colleagues.

 

Student Trustee Meyer noted that the Student Senate is looking for a Scotts Valley representative.

 

SPRING 2009 ASCC

STUDENT SENATE

ELECTION RESULTS

 

Item 27. Fall 2009 Flex Week Activities

A report on Fall 2009 Flex Week Activities was provided for Governing Board information.

 

Chair Garcia commented that in the past, more activities addressed diversity issues such as disabilities. She did not see that in this year’s schedule.

 

Vice President Kilmer reviewed the process of soliciting proposals for Flex Week activities, noting that over 70 proposals were received, which were pared down to 56.  The proposals did not necessarily include the teaching methodology, which might address diversity.

 

Chair Garcia suggested that if proposals do not come forward regarding diversity, the committee might consider approaching the DSPS or EOPS departments to ask them to provide workshops.

 

FALL 2009

FLEX WEEK ACTIVITIES

 

 

Item 28. Technology Plan Implementation Update

An update on the implementation of the Technology Plan was provided to the Governing Board for information.

 

TECHNOLOGY PLAN IMPLEMENTATION UPDATE

 

Item 29. Recent Grant Applications Submitted by the Instruction Office

Information regarding recent grant applications submitted by the Instruction Office was provided to the Governing Board.  An application for an Allied Health Program Expansion Grant was submitted.

 

RECENT GRANT APPLICATIONS SUBMITTED BY THE INSTRUCTION OFFICE

 

Item 30. Facilities Master Plan Project Status

The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information.

 

Student Trustee Meyer asked about the status of the café in the Student Activities Center.

 

Facilities Director Doug Deaver responded that he was still waiting for approval from the state.

 

Student Trustee Meyer noted that he was hopeful for completion by the 50th Anniversary Celebration. 

 

Mr. Deaver felt that was too optimistic.

 

FACILITIES MASTER PLAN PROJECT STATUS

 

Item 31. Quarterly Investment Report

The quarterly investment report for the quarter ending March 31, 2009, was presented to the Governing Board for information.

 

QUARTERLY INVESTMENT REPORT

 

Item 32. Financial Reports

Financial reports through April 30, 2009, were presented to the Governing Board for information.

 

FINANCIAL REPORTS

Item 32b. Added Agenda Item:  Discussion of Budget Study Session

Chair Garcia opened a discussion regarding a Board Budget Study Session, hosting neighboring the presidents and boards of neighboring colleges Hartnell, Gavilan and Monterey Peninsula.  She thought one idea for a format could be to have dinner, have each college meet regarding their own budget, then come together to share issues and how they might be addressed. 

 

Trustee Wildman commented that her idea of a budget study session would be to have staff available to help with the discussion.  She added that in the past when other colleges were invited, it was just boards and presidents.  She did not feel a budget study session could be implemented without staff.

 

Chair Garcia hoped that having the regional colleges coming together would help by learning from each other, communicating with each other, and having more impact with legislators.

 

Trustee Stonebloom noted that she originally thought it would be a great idea.  She would like to do a budget study session with the college’s staff and perhaps later with the regional colleges regarding how to lobby more effectively and talk about how mutual issues line up and target specific legislation.

 

Chair Garcia suggested an earlier group budget study session, then dinner with the other colleges.

 

Trustee Wildman noted that at the County, departments get together and host a breakfast with state and local legislators.  She suggested working together as a region with a regional list of issues, not necessarily all budget related.

 

Vice President Ard commented that the League would advocate a state wide stand on issues.

 

President King noted that if there was a group meeting with several districts, legislators might attend.

 

Trustee True expressed the need to preserve a budget study session.

 

Chair Garcia stated that the Board should have a budget study session as planned and get a staff recommendation on the multi-district meeting in the future.

 

DDED AGENDA ITEM:

DISCUSSION OF BUDGET

STUDY SESSION

Item 33. Agenda for Next or Future Board Meeting

The following items were requested for information, action or presentations:

• July 22 – Possible Budget Study Session

• Report or Special Presentation from EOPS

• Enrollment Management Task Force Report

 

AGENDA FOR

NEXT BOARD MEETING

Item 34. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for June 2009 was presented to the Governing Board for information.

 

CABRILLO COLLEGE

MONTHLY CALENDAR

ADJOURNMENT

The open session of the Cabrillo College Governing Board was adjourned at 8:20 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

                                                                                    Secretary