Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

June 16, 2008

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Scotts Valley Center, Cabrillo Community College District, 104 Whispering Pines Drive, Scotts Valley, California on Monday, June 16, 2008.  Chair Claudine Wildman called the meeting to order in Open Session at
5:06 pm.  Roll was taken; present were Chair Claudine Wildman and Trustees
Gary Reece, Al Smith, Rachael Spencer, and Katy Stonebloom.  Trustees Rebecca Garcia and
John Leopold were absent.  Chair Wildman asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at 5:07 pm. Trustee Al Smith recused himself from a portion of Closed Session due to a potential conflict with his employment.  Closed Session was adjourned at 5:27 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Wildman called the Open Session to order at 5:34 pm.  Other board members present were Rebecca Garcia, Gary Reece, Al Smith, Rachael Spencer, Katy Stonebloom, and new Student Trustee Gary Meyer.  Trustee John Leopold was absent.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Wildman stated that there was nothing to report out of Closed Session.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Garcia/Spencer) to approve the Consent Agenda, including the minutes from the meeting of May 5, 2008, as presented.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      Leopold

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

Dean Wanda Garner introduced Victor Ramos, a new mathematics instructor.

 

Vice President Kilmer announced the appointment of longtime adjunct instructor Vicki Fabbri to fulltime communication studies instructor.

 

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

Mary Gaukel Forster, the Principal of Delta High School, shared comments of gratitude and celebration as 20 Delta students graduated this year.  She provided details of the many collaborative efforts between Delta and Cabrillo, and thanked the Board for their support.

 

Marilyn Garrett addressed the Board, encouraging them to pass a resolution in opposition to the state’s proposed spraying for the light brown apple moth.  She read the recently passed resolution by the Santa Cruz Federation of Teachers.

 

ORAL

COMMUNICATIONS

 

SPECIAL PRESENTATION

 

Cabrillo Extension and Contract Education – College Enterprises Serving the Community

 

Teresa Thomae, representing Dean Rock Pfotenhauer, presented an overview of CEED (Career Education and Economic Development). She stated that Contract Education and Extension classes do not generate FTES and must generate enough income to cover expenses. Suzanne Dyer, from the Extension Courses department, noted that they currently offer 250 classes to over 3,000 students and generate $325,000 in income.  They are entirely fee supported.  Claire Laughlin, from the Extension and Corporate Training department, reviewed the types of courses and corporate collaborations offered, and how they can later translate into FTES and target the lifelong learning market.

 

Chair Wildman commented that she had been involved in both types of classes and was very appreciative of the courses offered.

 

 

SPECIAL

PRESENTATION

 

ORAL REPORTS

 

Board Members’ Reports

 

Trustee Spencer reported that she attended the Classified Staff Appreciation Picnic and enjoyed the entertainment, the presentation by the students from Pajaro Valley High School of the dancing from Vera Cruz.  She felt it could be a metaphor for staff, dancing with a glass on their heads, waiting for the glass to fall.  Trustee Spencer commented that it would be better to provide fewer services well than more services poorly, and stated that the summer should be used for planning.

 

Trustee Garcia reported that she met with Trustee Stonebloom, Dr. Craig Hayward and President King to discuss the College Master Plan and appreciated the opportunity to provide input.  She attended the inauguration of UCSC’s Chancellor Blumenthal and was pleased to see that President King was one of the invited speakers.

 

Chair Wildman reported that she, too, attended the Classified Staff Appreciation Picnic, noting that she was pleased to see that managers put so much into planning the event.  She also attended Graduation and the Stroke Center Honors Day.  She expressed her appreciation for the great events.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

 

Student Trustee’s Report

 

Student Trustee Gary Meyer reported that the Student Senate held two meetings, one to transition from the old Senate.  He provided the names of the new Senate members and introduced those who were present.  Mr. Meyer reported that the Student Senate approved $400K to provide improvements to the Internet Café and voted to fund $17K to keep one Financial Aid counselor position at its current level.

 

 

STUDENT

TRUSTEE’S

REPORT

 

 

Superintendent’s Report

 

Superintendent/President Brian King welcomed new Student Trustee Gary Meyer.  He noted that
June 6th was a very busy day.  In the morning, he was honored on behalf of Cabrillo to bring the greetings of a sister institution to the inauguration of Chancellor Blumenthal at UCSC.  In the afternoon, 900 students became Cabrillo graduates with degrees and certificates.  Special speaker Ward Bushee, editor of the San Francisco Chronicle, shared his thoughts and received his long overdue degree.  President King reported that since the last meeting, the focus had been on the budget, and a team of staff and faculty traveled to Sacramento to visit legislators and encourage support for community colleges.  He noted that the College Planning Council has worked hard and collegially and will continue through the summer, and he is proud to be part of such a strong college dialog.

 

 

SUPERINTENDENT’S

REPORT

 

CCFT

 

Paul Harvell, CCFT President, was absent.

 

 

CCFT

 

Faculty Senate

 

Faculty Senate President Steve Hodges reported that faculty were thankful that spring was over and summer had begun.  He stated that the Faculty Senate dedicated a tree to classified staff above the SAC in honor of Classified Staff Appreciation Week, and he enjoyed the Staff Appreciation Picnic. 
Mr. Hodges commented that graduation was fabulous and that he would do whatever he could to increase faculty participation.  The Faculty Senate-sponsored retirement party was a success;
Mr. Hodges noted that the Faculty Senate will not always be able to continue to fund the celebration.

 

 

FACULTY SENATE

 

CCEU

 

Stephanie Stainback, CCEU President, expressed her appreciation for the Classified Staff Appreciation Picnic and noted the attendance of Trustees Spencer, Stonebloom and Chair Wildman.  She gave a “shout out” to managers for their participation and a heartfelt sense of appreciation, especially to Vice President Ard, her office and Human Resources for their efforts in organizing the event.  She noted that the Faculty Senate retirement party was fun and hoped that CCEU and the district would be able to contribute in the future.  Ms. Stainback stated that she was pleased to see that managers were given their negotiated step adjustment for the year, knowing there is a lot of pressure with the budget and layoffs, because fair salaries are needed to recruit and retain management staff.  Ms. Stainback acknowledged Trustee Spencer’s comments, agreeing that the college needs to be proactive and creative in its planning for staffing. She expressed her concern that important information was excluded from the budget introduction regarding the layoffs of instructors and classified staff.  She felt it was important to mention that while CPC participated in difficult, collegial discussions regarding the budget, they did not want to be in the position of having to approve the layoffs of staff.  Ms. Stainback also addressed the proposed layoffs of categorical staff from the Financial Aid department, in particular the .25 FTE from the Watsonville Center.  She noted that this was a specific area of concern as financial aid is a core service provided by the college, yet categorical funds are “soft” money.  Ms. Stainback introduced Francisco Tostado, the Financial Aid counselor who would be impacted by the .25 layoff, and Lena Mason, a longtime Financial Aid employee, who presented overviews of their job descriptions and workloads.  Ms. Stainback commented that while she did not expect the Governing Board to reach down and micromanage, she wanted them to encourage the administration to support core services.

 

Chair Wildman stated that Item 16.0 was pulled from the agenda.

 

 

CCEU

 

 

ACTION ITEMS

 

Item 13. 2008-2011 College Master Plan

President King presented the recommendation that the Governing Board adopt the 2008-2011 College Master Plan (CMP) as presented.

 

It was moved and seconded (Garcia/Reece) to adopt the 2008-2011 College Master Plan as presented.

 

There was a lengthy discussion regarding the process, development and status of the CMP.  The following comments were made:

 

  The high degree of Board participation throughout the development process was appreciated.

  The draft CMP was presented in May; some members of the Board expected this version to come with more KPIs and deliverables; lofty goals in alignment with State master plan.

  Document needs timelines, strategies, how to address recommendations of accreditation, ARCC report, student equity plan; and how those become part of full document.

  At Flex Week and during fall there will be a tremendous push to obtain input through shared governance discussion for goal task forces to develop strategies.

  No less than annually, review will be done for each strategy against benchmarks.

  Concern was expressed regarding Board approval of CMP as presented; would like more quantifiable requirements in document.

 

The motion was amended and seconded (Garcia/Reece) to approve the goals and objectives of the College Master Plan 2008-2011, with the acknowledgement that the strategies and KPIs are under development.  The motion carried unanimously (Leopold absent).

 

Dr. Craig Hayward acknowledged and thanked the Board for their strong leadership and guidance during this nine month process.  While not complete, he commented that the provisional approval made sense and the document would not yet go into print.  He stated that the CMP was an ambitious plan with 64 performance indicators, of which 31 already have data, 31 are still under development, and for some, developing the information is part of the objective itself.  Dr. Hayward stated that he envisioned an annual report every spring to review the progress towards achieving and advancing the goals, and the PRO has a process to collect the data.

 

ACTION ITEMS

 

2008-2011

COLLEGE MASTER PLAN

 

Item 14. 2008-09 Preliminary Budget

President King presented the recommendation that the Governing Board approve the 2008-09 Preliminary Budget.

 

Trustee Garcia asked what would happen if the assumptions in the May Revise are not supported in the final state budget, for example, the plan for lottery borrowing.

 

Vice President Ard responded that Cabrillo would need to work to identify more areas for reduction to get through 2008-09.  She stated that this budget represents the work done so far; over the summer, work will be done on a three-year plan.  Vice President Ard stated that a task force will also be working on different processes to develop future plans, noting that Cabrillo is energetic and coming to the table.  She thanked Victoria Lewis, her staff and the College Planning Council.

 

Trustee Reece expressed his appreciation to Vice President Ard and all the staff involved in the budget process, acknowledging the difficulty this year that even meant postponing the Board meeting by two weeks.  He was sure he spoke for all Board members when he assured faculty and staff that they are not just numbers in a budget to the Board, but real lives.  He appreciated how the college community came together, even the CPC in not making the recommendation for staff reductions, and hoped along with Ms. Stainback that the .25 Financial Aid position could be successfully worked out.

 

There was a brief discussion regarding funding options for the .25 Financial Aid position.  Trustee Reece cautioned against using funds from the Student Senate or other temporary sources as solutions.

 

It was moved and seconded (Garcia/Spencer) to approve the 2008-09 Preliminary Budget.  The motion carried unanimously (Leopold absent).

 

 

2008-09

PRELIMINARY BUDGET

 

 

Item 15. Resolution 032-08: Reduction or Discontinuance of Classified Service

President King presented the recommendation that the Governing Board adopt Resolution 032-08: Reduction or Discontinuance of Classified Service.  He noted that there was a replacement page for the item.

 

CCEU President Stephanie Stainback called attention to the third “Whereas” in the resolution.  She stated that the information was covered by the first two statements, seemed unnecessary, and did not feel good.

 

Trustee Stonebloom responded that the language could be understood as “services” as well as “people”.

 

It was agreed to revise the language in the third “Whereas” to read “Whereas, in the opinion of this Board, certain services performed by classified employees unfortunately must at this time be reduced or eliminated.”

 

Trustee Garcia stated that she was not going to vote in favor of this action.  She stated that she did not believe the college had been as creative as possible, that categorical positions could be multi-funded and that there are reserves for emergencies.  She stated that she did not feel confident that every option had been considered and would be voting no.

 

President King provided some background information, stating that voting for the resolution did not mean that positions would automatically be eliminated, but provided the district with the flexibility to move forward if these collectively determined positions are deemed necessary for reduction.

 

It was moved and seconded (Reece/Spencer) to adopt Resolution 032-08: Reduction or Discontinuance of Classified Service with the revision to the third “Whereas” to read “Whereas, in the opinion of this Board, certain services performed by classified employees unfortunately must at this time be reduced or eliminated.”

 

The motion carried with the following roll call vote:

 

AYES:          Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          Garcia

ABSENT:      Leopold

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

 

RESOLUTION 032-08:

REDUCTION OR DISCONTINUANCE OF

CLASSIFIED SERVICE

 

 

Item 16. MOU Between Cabrillo College and Bethany University

This item was pulled from the agenda.

Pulled from the agenda.

MOU BETWEEN CABRILLO COLLEGE AND

BETHANY UNIVERSITY

Item 17. Job Description Revisions:  Director, Watsonville Center

President King presented the recommendation that the Governing Board approve the Dean of Education Centers job description to be placed at Range D of the Administrative/Management 225-day Salary Schedule.

 

Trustee Garcia stated that she was pleased to see this item.  She noted that most centers throughout the state have deans in this position and she offered her congratulations to Rachel Mayo on her outstanding efforts.

 

It was moved and seconded (Garcia/Spencer) to approve the Dean of Education Centers job description to be placed at Range D of the Administrative/Management 225-day Salary Schedule.  The motion carried unanimously (Leopold absent).

 

 

JOB DESCRIPTION REVISIONS:

DIRECTOR,

WATSONVILLE CENTER

 

Item 18. Grant Awarded from National Science Foundation to MESA

President King presented the recommendation that the Governing Board accept the $1,000,000 grant from the NSF STEP program.  It is further recommended that the Vice President, Instruction be authorized to make any necessary educational amendments to this agreement and the Vice President, Business Services be authorized to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college.

 

Trustee Garcia asked what the recruitment process would look like for this program.

 

Dean Wanda Garner responded that the process was being designed now, but would probably be similar to the existing MESA program.

 

Trustee Garcia requested that the process be shared when it is completed.

 

It was moved and seconded (Reece/Spencer) to accept the $1,000,000 grant from the NSF STEP program.  It was further approved that the Vice President, Instruction be authorized to make any necessary educational amendments to this agreement and the Vice President, Business Services be authorized to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college. The motion carried unanimously (Leopold absent).

 

 

GRANT AWARDED FROM NATIONAL SCIENCE FOUNDATION TO MESA

 

 

Item 19. Bay Area Community College Consortium Grant

President King presented the recommendation that the Governing Board accept the $336,000 grant from the System Office and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

It was moved and seconded (Reece/Spencer) to accept the $336,000 grant from the System Office and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.  The motion carried unanimously (Leopold absent).

 

 

BAY AREA COMMUNITY COLLEGE CONSORTIUM GRANT

 

 

Item 20. Curriculum Committee Actions

President King presented the recommendation that the Governing Board approve the proposed curriculum changes, effective Fall 2008.

 

Trustee Garcia asked how a student qualifies for honors courses.

 

Vice President Kilmer responded that a student needs to have a 3.5 GPA (if current) and must write an essay.  She added that a remarkable number of students are applying, almost all are accepted, and they are a very diverse group.

 

It was moved and seconded (Garcia/Stonebloom) to approve the proposed curriculum changes, effective Fall 2008.  The motion carried unanimously (Leopold absent).

 

 

CURRICULUM COMMITTEE ACTIONS

 

 

Item 21. Award of Bid:  Cafeteria Floor Replacement

President King presented the recommendation that the Governing Board award the bid for the 900 building cafeteria floor replacement to CenCon Inc., the lowest qualified bidder, in the amount of $165,911.

 

It was moved and seconded (Garcia/Spencer) to award the bid for the 900 building cafeteria floor replacement to CenCon Inc., the lowest qualified bidder, in the amount of $165,911.  The motion carried unanimously (Leopold absent).

 

 

AWARD OF BID:

CAFETERIA FLOOR REPLACEMENT

 

 

Item 22. Award of Contract:  Building 300 Renovation Architects

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services execute an agreement with RMW Architects of San Jose, CA for design services for the renovation of the 300 building.

 

It was moved and seconded (Reece/Stonebloom) to authorize the Vice President, Business Services execute an agreement with RMW Architects of San Jose, CA for design services for the renovation of the 300 building.  The motion carried unanimously (Leopold absent).

 

 

AWARD OF CONTRACT:

BUILDING 300 RENOVATION ARCHITECTS

 

 

Item 23. Contract Increase:  DSA Inspection Services for Arts Education Classrooms Project

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to increase the contract with Alioto Construction Inspection by the amount of $91,000 and the contract with Ludlow Inspection Service by the amount of $78,467 for the Arts Education Classrooms project.

 

It was moved and seconded (Reece/Spencer) to authorize the Vice President, Business Services to increase the contract with Alioto Construction Inspection by the amount of $91,000 and the contract with Ludlow Inspection Service by the amount of $78,467 for the Arts Education Classrooms project.  The motion carried unanimously (Leopold absent).

 

 

CONTRACT INCREASE:

DSA INSPECTION SERVICES

FOR ARTS EDUCATION

CLASSROOMS PROJECT

 

 

INFORMATION ITEMS

 

Item 24. Spring 2008 Associated Students of Cabrillo College, Student Senate Election Results

The Spring 2008 Student Senate Election results were provided to the Governing Board.

 

INFORMATION ITEMS

 

SPRING 2008

ASSOCIATED STUDENTS OF CABRILLO COLLEGE, STUDENT SENATE ELECTION RESULTS

 

Item 25. Priorities Resulting From Program Planning Process

A report regarding the priorities resulting from the Program Planning Processes for Instruction was provided to the Governing Board for information.

 

 

PRIORITIES RESULTING FROM

PROGRAM PLANNING PROCESS

 

Item 26. Cabrillo College Climate Initiative Task Force Update

An update from the Cabrillo College Climate Initiative Task Force was provided to the Governing Board for information.

 

Trustee Spencer saluted the leaders of the Climate Initiative Task Force for their efforts, thanking Judy Cassada and Nicole Crane for pushing forward.  She encouraged Cabrillo to move ahead with more classes, stating that students are hungry for more, and noting that Cabrillo is way behind and should be a leader in this effort.

 

 

CABRILLO COLLEGE CLIMATE

INITIATIVE TASK FORCE

UPDATE

 

Item 27. Fall 2008 Flex Week Activities

Information regarding Fall 2008 Flex Week activities was provided to the Governing Board.

 

FALL 2008 FLEX

WEEK ACTIVITIES

 

Item 28. Cabrillo College EOPS/Migrant Summer Program 2007 Report

A report on the 2007 EOPS/Migrant Summer Program was provided to the Governing Board for information.

 

CABRILLO COLLEGE EOPS/MIGRANT SUMMER PROGRAM 2007 REPORT

 

Item 29. Recent Grant Applications Submitted by the Instruction Office

Information regarding recent grant applications submitted by the Instruction Office was provided to the Governing Board.  A grant application for an Advanced Cardiac Life Support (ACLS) Training Mini-Grant was submitted.

 

 

RECENT GRANT APPLICATIONS SUBMITTED BY THE INSTRUCTION OFFICE

 

Item 30. Technology Plan Implementation Update

An update on the implementation of the Technology Plan was provided to the Governing Board for information.

 

Trustee Reece noted that the RFP responses were due on June 16th.

 

Associate Vice President Bob Owen stated that two vendors responded and their presentations are scheduled.  He was pleased with their thorough bids; the difference between the two bids was negligible.

 

 

TECHNOLOGY PLAN IMPLEMENTATION UPDATE

 

Item 31. Governing Board Self-Evaluation Process

In accordance with Board Policy and Administrative Regulation 1310, the Governing Board reviewed and discussed its performance.  Governing Board members received under separate cover an anonymous compilation of survey results from 110 members of the college community.

 

Chair Wildman expressed her appreciation for the number of responses and thanked everyone for their participation.

 

Trustee Garcia thanked Chair Wildman and Trustee Spencer for the development of the evaluation tool. She asked what would be the best way to discuss the implementation of the results, like the need for policy updates.

 

Chair Wildman responded that the college community probably does not know that the policy update process is a part of the president’s expectations, but a schedule is needed.

 

Trustee Stonebloom acknowledged and thanked everyone who took the time to respond.  She stated that the responses would be studied, taken to heart, and used for guidance.

 

Chair Wildman thanked Craig Hayward and Pat Borden for their work in handling the process.

 

 

GOVERNING BOARD SELF-EVALUATION PROCESS

 

Item 32. Watsonville Porch and Roof Repair

A report regarding the award of the bid for the repair of the Watsonville porch and roof to Knowlton Construction, per the Uniform Public Construction Cost Accounting System, was provided for Governing Board information.

 

 

WATSONVILLE PORCH AND ROOF REPAIR

 

Item 33. Facilities Master Plan (FMP) Project Status Report

The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information.

 

Chair Wildman expressed her pleasure at holding the Board meeting at the Scotts Valley Center.

 

 

FACILITIES MASTER PLAN PROJECT STATUS REPORT

 

Item 34. Quarterly Investment Report

The quarterly investment report for the quarter ending March 31, 2008, was presented to the Governing Board for information.

 

 

QUARTERLY INVESTMENT REPORT

 

Item 35. Financial Reports

Financial reports through April 30, 2008, were presented to the Governing Board for information.

 

 

FINANCIAL REPORTS

Item 36. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for June 2008 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

Item 37. Agenda for Next or Future Board Meeting

The following items were requested for information, action or presentations:

• Textbook Guidelines/planned for September

• College Master Plan

• Retreat Schedule

• Policy Development Schedule

 

 

AGENDA FOR

NEXT BOARD MEETING

ADJOURNMENT

The open session of the Cabrillo College Governing Board was adjourned at 7:26 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

 

                                                                                    Secretary