Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

June 5, 2006

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Scotts Valley City Council Chambers, One Civic Center Drive, Scotts Valley, California on Monday, June 5, 2006.  Chair Alan Smith opened the meeting in Open Session at 5:13 pm.  Roll was taken; present were
Chair Al Smith and Trustees Rebecca Garcia, John Leopold, Gary Reece, Rachael Spencer,
Katy Stonebloom, and Claudine Wildman.  Chair Smith asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at 5:14 pm.  Chair Smith called the Open Session to order at 6:46 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Other board members present were Rebecca Garcia, John Leopold, Gary Reece, Rachael Spencer, Katy Stonebloom, and Claudine Wildman. Also present were members of the community, college faculty, staff and students.  Student Trustee Shannon Welch was absent.

 

Chair Smith commented that Dr. Jing Luan’s recent resignation would be a great loss to the college. He wished Dr. Luan well in his new position and thanked him for his many years of service to Cabrillo.  There was a round of applause in recognition of Dr. Luan’s contributions to the college mission.

 

Chair Smith presented a Governing Board proclamation to Gloria Garing, retiring from her position as Director of Admissions and Records.  He commented that in all the years he had known her, he had never seen her have a negative attitude, and her calm, positive demeanor had been much appreciated.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Smith stated that there was no action to report out of Closed Session.  He reported that in the Board’s discussion of the President’s evaluation, it was determined that implementation of Administrative Regulation 2080 required an expanded performance assessment at the end of his first two years.  Chair Smith stated that the Board would begin discussions regarding the process next month, and in the fall, a performance assessment team would be appointed to begin the process.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Garcia/Spencer) to approve the Consent Agenda, including the minutes from the meeting of May 1, 2006, as presented. Trustee Wildman stated that she would abstain from voting on Item 3.d., Community Contributions to Support RN Class of 2008, due to a potential conflict with her employment.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      Wildman on 3.d.

 

Student Trustee Advisory Vote:  Absent

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

Vice President Renée Kilmer introduced Antoinette Alderson, a new Dental Hygiene instructor, and reported that David King was hired for Dance and Kanda Whaley for Communications.

 

Vice President Osorio introduced the new International Studies/General Student Counselor,
Motoko Nakazawa-Hewitt.

 

Director of Health Services Kate Hartzell introduced Patrick Meyer, the new Psychological Counselor for Student Health Services, and Katie Dowling, Nurse Practitioner.

 

Dean of Student Services Sesario Escoto introduced Yolanda Inchauregui, the new Office Assistant for the CAP program.

 

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

 

 

ORAL COMMUNICATIONS

 

None.

 

 

ORAL

COMMUNICATIONS

 

SPECIAL PRESENTATIONS

 

Director of EOPS/CARE David Treviño presented information on the Extended Opportunity Programs and Services and the Cooperatives Agencies Resources for Education Programs.  Counselor Bill Stamos and recruiter Vera Romandia described their outreach efforts for economically disadvantaged students, which are not limited to minority and educationally disadvantaged students.  Even though their funding is limited to serving 300 students, they served 395 last year and 310 so far this year.

 

Trustee Spencer asked if general Cabrillo information was given out with EOPS information during outreach events.  Ms. Romandia responded that she provided information regarding all Cabrillo programs.

 

Mr. Treviño distributed EOPS flyers and explained how Cabrillo’s EOPS works as part of a consortium.  He noted that the CARE program offered funds for childcare and $17,500 in $200 vouchers for books.

 

Mr. Stamos described the counseling responsibilities for students with disabilities, language barriers, financial and academic disadvantages, and convicts.

 

Vice President Osorio reported that David Treviño received an award for outstanding service among all the colleges.

 

 

SPECIAL PRESENTATIONS

 

 

 

 

 

 

 

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Wildman welcomed everyone to the annual north county meeting and her hometown.  She reported that she, Vice President Ard, and Director of Facilities, Planning and Purchasing Doug Deaver attended a Scotts Valley Planning Commission meeting regarding a possible Cabrillo location in Scotts Valley and received a positive response and an invitation to return with an application for a permit.  Trustee Wildman reported that she was invited to serve on a newly reconstituted Stroke and Acquired Disability Committee, noting that there was a good turnout at the first meeting, a good cross section of the community.  She stated that the graduation ceremony the previous Friday had been inspiring but provided a couple suggestions such as using both sides of the stadium since there did not seem to be enough seating, and providing shade for the faculty members.

 

Trustee Spencer stated that the month of May is always a joyous time with all the ceremonies and hearing the stories of the scholarship students thankful for the help.  She encouraged everyone to communicate with Assemblyman Laird regarding fully funding equalization.

 

Trustee Garcia reported that on May 10th, she was honored to be at the CCCT conference in La Jolla to present the Legislator of the Year Award to John Laird for the work he has done on behalf of community colleges, noting that it was exciting to have one of Cabrillo’s own recognized by the award.  She also reported that at the conference, she was elected first vice chair of CCCT, the first time anyone from Cabrillo reached that state level.  She reported on her attendance at two end-of-year Cabrillo programs, Puente and Digital Bridge, and asked if there might be a way to use workstudy funds for students to implement their study projects regarding violence in Santa Cruz County.

 

Trustee Leopold noted that his two favorite ceremonies of the year are graduation and Stroke Center Honors Day, both of which he attended the previous week.  He stated his appreciation for the powerful work done by the Stroke Center every day.  He recognized the departures of Gloria Garing and Jing Luan, and welcomed the new hires. Trustee Leopold stated that the next day would be Election Day and encouraged everyone to go out and vote, noting that a very important race was on the ballot for Superintendent of the County Office of Education, for which Trustee Garcia would do a great job.

 

Trustee Stonebloom apologized for missing graduation as her own son was graduating elsewhere.  She thanked the Transfer Center Advisory Committee, Manuel Osorio and Shawn Ogimachi for their excellent work, noting that she was happy to be a part of that.  She thanked Marcy Alancraig, Rory O’Brien and everyone who was part of the Transfer Center Luncheon that celebrated all transferring students.  Trustee Stonebloom expressed a heartfelt farewell to Gloria Garing and Jing Luan.

 

ORAL REPORTS

 

 

BOARD MEMBERS’

REPORTS

 

Student Trustee’s Report

 

Student Trustee Shannon Welch was absent.

 

STUDENT

TRUSTEE’S

REPORT

Superintendent’s Report

 

Superintendent/President Brian King commented that May had been an exciting month with many ceremonies and great representation from the Governing Board.  He particularly enjoyed the CAP ceremony, the Scholarship ceremony, Digital Bridge, Stroke and Acquired Disability Center Honors Day, and Graduation.  President King stated that at graduation, several parents sought him out with stories of the difference Cabrillo and specific faculty members made in the lives of their children.  He echoed the fond farewell to Gloria Garing and Jing Luan, noting that people like them cannot be replaced.  President King stated that he was thrilled that his future was now set and he looked forward to staying. He planned to spend time over the summer talking with staff about the future of the college.

 

 

SUPERINTENDENT’S

REPORT

 

CCFT

 

Debora Bone, CCFT President, reported that she attended four graduations, the Stroke Center, Latino, Nursing and Graduation, and it was always a reminder of how much education changes lives.  She also felt she must report some not so good news, that morale was not very good among faculty, as evidenced by the empty chairs at graduation.  She stated that the uncertainty of the president’s position hit people, leaving them waiting with a suspension of involvement.  Ms. Bone described some faculty members’ feelings, a testing of expectations, an intangible erosion of feelings of trust, integrity and openness.  She reported that they felt concerned regarding the turnover at the midlevel and how to maintain a sense of continuity, but were prepared to participate and expected to be present and make sure their voices were heard.  Ms. Bone thanked Vice President Ard for her strong budgetary recommendations for both CCFT and the District, and how the needs of faculty fit into the bigger picture.  She reported that CCFT voted for new officers, noting that she would return as president for a last year and looked forward to working with Vice President Ard on the 2007-2010 contract.

 

CCFT

 

Faculty Senate

 

Rory O’Brien, Faculty Senate President, commented that graduation was always a special culmination of the school year, very meaningful for faculty.  He congratulated Vice President Kilmer on making it through her first year at Cabrillo, noting that she had been a wonderful colleague and had a productive year.  Dr. O’Brien reported that the Faculty Senate would be participating in the Classified Staff Appreciation Picnic by delivering dessert.  He reported that Shawn Ogimachi gave a presentation to the Faculty Senate regarding the changes in the Counseling Department and the Transfer/Career Center, and it seemed there was a much better feeling amongst faculty in that area.  The Faculty Senate strongly endorsed the position of the Board regarding the development of short and long term plans for the department and would be in touch with the leadership.  Dr. O’Brien thanked Ms. Bone for her eloquence regarding the unease of faculty about the president possibly leaving the college.  He noted his relief that President King was staying and looked forward to reconnecting when faculty returned in the fall.

 

 

FACULTY SENATE

SEIU

 

Janus Blume, SEIU President, thanked everyone for Classified Staff Appreciation Week, noting that she certainly felt honored by the Counseling Division where she works.  From what she heard, most classified employees felt honored, a few were forgotten; she hoped in the future no one would be left out.  Ms. Blume was looking forward to the luncheon.  SEIU just opened a limited bargaining session with the District and Ms. Blume expressed appreciation for Vice President Ard, stating that she couldn’t hope for a more reasonable person, a more competent steward of district resources, and she thanked Ms. Ard for her fairness and professionalism.  Ms. Blume expressed her support for the classified staff in Admissions & Records for the vacuum in leadership, with the assistant director already gone and the director leaving soon, and the wait for an interim plan.  She thanked Ms. Bone for her comments regarding the Cabrillo culture of open communication and inclusion, noting that it was part of the college’s history with the Board and administrators, and something valuable to be protected.

 

 

SEIU

 

ACTION ITEMS

 

Item 13. Resolution 038-06:  Ordering Election, Requesting County Elections to Conduct the Election, Requesting Consolidation of the Election, and Specifications of the Election Order

President King presented the recommendation that the Governing Board adopt Resolution 038-06 ordering the election, requesting the Santa Cruz County elections Department to conduct the election, and consolidate it with any other jurisdiction holding an election on that same day.

 

It was moved and seconded (Leopold/Wildman) to adopt Resolution 038-06 ordering the election, requesting the Santa Cruz County Elections Department to conduct the election, and consolidate it with any other jurisdiction holding an election on that same day.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Absent

 

ACTION ITEMS

 

 

RESOLUTION 038-06:

ORDERING ELECTION, REQUESTING COUNTY ELECTIONS TO CONDUCT THE ELECTION, REQUESTING CONSOLIDATION OF THE ELECTION, AND SPECIFICATIONS OF THE ELECTION ORDER

Item 14. 2006-07 Preliminary Budget

President King presented the recommendation that the Governing Board approve the 2006-07 Preliminary Budget, presented under separate cover.

 

Trustee Reece thanked Vice President Ard and her staff for the clear, concise presentation of the budget, as usual.  He noted that the Chancellor’s Office was now recommending a minimum reserve of 5% and asked what Cabrillo’s reserve would be for 2006-07.

 

Vice President Ard responded that it was approximately 3.5%.

 

Trustee Reece reminded his colleagues of that time when they discussed making headway on the reserve whenever possible without taking funds from faculty and staff, and stated the Board’s obligation as stewards to the community to be fiscally sound.

 

Trustee Leopold echoed Trustee Reece’s comments, noting that the budget would get positive election year bumps and therefore next year would not do as well.  He asked about the process for the $117,000 allocation for new classified positions.

 

Vice President Ard responded that a new process was developed with SEIU and each component developing recommendations.  SEIU then looked at the priorities from each component and provided their own comments and recommendations.  President King attended six different meetings with classified personnel to receive their input before meeting with Cabinet to develop the final prioritized list.  Ms. Ard noted that there were many more requests than funds available.

 

Trustee Leopold commented that he would like to see the lists and he acknowledged that for the first time in years, no funds were being transferred to cover an aging cafeteria deficit.  He appreciated the work it took to clear that balance.  He asked the status of the International Computer Drivers License project.

 

Dean Rock Pfotenhauer responded that a discussion had begun to look at repurposing the funds, perhaps for health information technology systems.

 

Trustee Reece questioned why the professional services budget for 2006-07 was one-third less than the previous year. Vice President Ard responded that she would check and report back.

 

It was moved and seconded (Wildman/Stonebloom) to approve the 2006-07 Preliminary Budget, as presented.  The motion passed unanimously.

 

 

2006-07

PRELIMINARY BUDGET

 

Item 15. Participation in the Self-Insured Schools of California (SISC) Flex Plan

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract with SISC for the administration of the Section 125 Plan known as “SISC FLEX”, effective July 1, 2006.

 

Trustee Garcia asked how staff would be informed about the system.  Vice President Ard responded that staff had already received extensive information via email and hard copy, and representatives were available to meet in person.

 

It was moved and seconded (Leopold/Spencer) to authorize the Vice President, Business Services to execute a contract with SISC for the administration of the Section 125 Plan known as “SISC FLEX”, effective July 1, 2006.  The motion passed unanimously.

 

 

PARTICIPATION IN THE SELF-INSURED SCHOOLS OF CALIFORNIA (SISC) FLEX PLAN

 

Item 16. Contract Increase and Extension:  Datatel Payroll Implementation Consulting Services

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract increase of $215,000 and contract extension through
March 2007 for project management and technical consulting services for the Datatel payroll conversion project.

 

Trustee Garcia noted that this was a large increase and asked why it was not anticipated.  Vice President Ard responded that districts were just now beginning to do the payroll part of Datatel and it was much more complex than anticipated.

 

Trustee Reece asked if there was still confidence that Datatel was the right way to go.  Vice President Owen responded that in spite of the difficulties encountered with Datatel, other systems were worse and Cabrillo was no different than other colleges in finding that Datatel was unfriendly but works.

 

Chair Smith asked if the problem was in conversion only and would not happen again.

 

Vice President Ard responded that currently the college tells the County Office of Education how much to pay each employee but the new system will generate all the information, going from a manual to an automated system.  President King added that there would also be better control of the data.

 

It was moved and seconded (Leopold/Reece) to authorize the Vice President, Business Services to execute a contract increase of $215,000 and contract extension through March 2007 for project management and technical consulting services for the Datatel payroll conversion project.  The motion carried unanimously.

 

 

CONTRACT INCREASE

AND EXTENSION:

DATATEL PAYROLL IMPLEMENTATION

CONSULTING SERVICES

 

Item 17. Storage Area Network Backup Solution

President King presented the recommendation that the Governing Board approve the purchase of a Storage Area Network backup solution.

 

Chair Smith asked how the system works.  Vice President Owen described the backup system, noting that this is a foundational piece and he was able to negotiate a 15.9% reduction in price with Dell.

 

Trustee Leopold asked if this was a foundational piece, when the whole plan would be available and how much it would cost.

 

Vice President Owen responded that the Technology Plan was under development and he was in the process of gathering information over the summer.  He planned to engage administrators and instructors in the fall regarding the Tech Plan, noting that he was not looking for a disaster recovery plan over $80-100K.  He described a laptop system that works as a disaster recovery network for a limited cost and quick recovery time.

 

Trustee Leopold suggested waiting for the whole plan.

 

Vice President Owen responded that the college did not have the luxury to wait as the current data backup storage was two years old, and no matter what plan was chosen, this piece would be needed.  He added that the technological life expectancy of a piece like this would be four years, and he would come back with a continuity plan.

 

Trustee Leopold asked if the Board would see a recovery plan.  Vice President Owen responded yes.

 

Mikki Adams described the complexity of backing up the current systems, especially Datatel.

 

Trustee Leopold expressed discomfort with voting for this system without seeing the whole plan, but asked for the motion to be reduced to the accurate amount to reflect the discount Vice President Owen was able to obtain.  Trustees Spencer and Stonebloom amended the motion to include a maximum of $105,000.

 

It was moved and seconded (Spencer/Stonebloom) to approve the purchase of a Storage Area Network backup solution at a maximum amount of $105,000.  The motion carried unanimously.

 

 

STORAGE AREA NETWORK BACKUP SOLUTION

 

Item 18. Five Year Capital Construction Plan 2008-2012

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to submit the Five Year Capital Construction Plan for 2008-2012.

 

Vice President Ard reported that the Board had seen the secondary effects of the AEC and SAC projects on previous years’ reports but this year’s report was now submitting the Pajaro Valley Center project in hopes of construction and equipment funds for $4.2M.

 

Trustee Garcia noted that she was pleased about the Pajaro Valley Center but asked when it changed to a training center from classrooms.  Trustee Leopold added that he had not received any material on it.

 

President King responded that two planning processes were underway.  The Watsonville Master Plan revision will come to the Board and meetings had been underway for that, and the grant application process for the training center was underway with Dean Rock Pfotenhauer.

 

Dean Pfotenhauer added that because of the timing of the grant, the proposal needed to be submitted quickly in time for this year’s funds, and then construction would need to start within 18 months of the grant to maintain the grant’s viability with the EDA.  He stated that the grant description was submitted for Board information at the last Board meeting but he offered to bring it back in more detail.

 

Trustee Garcia stated that she was very comfortable with the concept and confirmed that if the project was using bond funds, it would fall under the purview of the oversight committee.

 

Trustee Wildman commented that a training center would include classrooms, so it would fit the original master plan for the use of the library.

 

Trustee Stonebloom asked if further development of the grant proposal was tied to the Watsonville Master Plan.  Dean Pfotenhauer responded that they were parallel, informing each other.

 

President King noted that in the big picture, this is a good direction to explore but it could change.  He added that there would be many opportunities for input; the concept of the training center came quickly due to the time frame of the grant.

 

Trustee Reece asked if the numbers provided any room for flexibility.

 

Vice President Ard responded that they did and if the funds were allocated, it would bring in $4.2M for projects underway.

 

It was moved and seconded (Wildman/Garcia) to authorize the Vice President, Business Services to submit the Five Year Capital Construction Plan for 2008-2012.  The motion carried unanimously.

 

 

FIVE YEAR CAPITAL CONSTRUCTION PLAN

2008-2012

Item 19. Measure D Audit Report

President King presented the recommendation that the Governing Board accept the audit report of Measure D Bond Funds for June 2004 through June 2005, as prepared by Armanino McKenna LLP, presented under separate cover.

 

Trustee Leopold requested a copy of the management letter and that the audit and letter be sent to the oversight committee.  Vice President Ard confirmed that they would be sent to the committee members.

 

Trustee Reece requested that a letter of thanks be sent to the committee from the Board.

 

It was moved and seconded (Garcia/Wildman) to accept the audit report of Measure D Bond Funds for June 2004 through June 2005, as prepared by Armanino McKenna LLP.  The motion carried unanimously.

 

 

MEASURE D AUDIT REPORT

 

Item 20. Award of Contract:  Bowman and Williams for Civil Engineering on Student Activities Center and Arts Education Classrooms

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to contract with Bowman & Williams for soil nail wall monitoring for SAC for $25,000, for SAC related work in the amount of $24,000, and for providing civil engineering construction administration for AEC in the amount of $100,000.

 

It was moved and seconded (Reece/Spencer) to authorize the Vice President, Business Services to contract with Bowman & Williams for soil nail wall monitoring for SAC for $25,000, for SAC related work in the amount of $24,000, and for providing civil engineering construction administration for AEC in the amount of $100,000.  The motion carried unanimously.

 

 

AWARD OF CONTRACT:

BOWMAN AND WILLIAMS FOR CIVIL ENGINEERING ON STUDENT ACTIVITIES CENTER AND ARTS EDUCATION CLASSROOMS

Item 21. Award of Bid:  Buildings 850 and 854 Relocation Project

President King presented the recommendation that the Governing Board award the bid for the Buildings 850 and 854 Relocation Project to Slatter Construction contingent upon the District receiving authorization from Delta School funding its portion of the work.

 

Trustee Leopold asked about Delta’s obligation, and why 45% was their share.  Vice President Ard responded that the rest of the buildings were college classrooms.  Trustee Leopold expressed concern regarding Delta’s commitment to the cost of the move, and if the cost was an issue to their program, what they would do.

 

President King responded that there was nothing contractual regarding a long term commitment or the relocation of the buildings.  He noted that Delta would have a new principal next year and that their preference would be to remain in the middle of the campus, so this move would be an experiment for them.

 

Trustee Leopold commented that it needed to be spelled out for them that if they make the investment in the move, they are taking the risk that the new location will work out and the college is not on the hook for the cost.

 

Doug Deaver stated that originally Delta entered into a three-year lease, and if they leave at any point in time, they can pack up their buildings or leave them for the college.  Delta owns two modulars; the college owns three at that site.

 

Trustee Stonebloom asked if the moving timelines could be completed without impacting Delta’s school program.

 

Project Manager Paul Anderson responded that the contract specifies that the job be completed within 60 calendar days with a $1,000 fine for each day after that.  He noted that the lowest responsive bidder, Slatter Construction, has an extensive history with the college.

 

It was moved and seconded (Reece/Leopold) to award the bid for the Buildings 850 and 854 Relocation Project to Slatter Construction contingent upon the District receiving authorization from Delta School funding its portion of the work.  The motion carried unanimously.

 

 

AWARD OF BID:

BUILDINGS 850 AND 854 RELOCATION PROJECT

 

Item 22. Negotiated Compensation Agreement for 2006-07:  CCFT and District

President King presented the recommendation that the Governing Board approve the compensation agreement between the District and CCFT, effective with the 2006-07 academic year.

 

Vice President Ard thanked the negotiating teams for both the union and the district.

 

It was moved and seconded (Wildman/Stonebloom) to approve the compensation agreement between the District and CCFT, effective with the 2006-07 academic year.  The motion carried unanimously.

 

 

NEGOTIATED COMPENSATION AGREEMENT FOR 2006-07:

CCFT AND DISTRICT

INFORMATION ITEMS

 

Item 23. Spring 2006 ASCC Student Senate Election Results

The Spring 2006 ASCC Student Senate election results were presented for Governing Board information.

 

Trustee Spencer congratulated the students involved and mentioned that she had the opportunity to say farewell to Chante Santana at graduation.

 

Dean Sesario Escoto introduced Student Body President Yolanda Inchauregui and Senator Mike Siegel.

 

President King credited Dean Escoto with working with the students to involve them in student government activities.

 

INFORMATION ITEMS

 

 

SPRING 2006 ASCC STUDENT SENATE ELECTION RESULTS

 

 

Item 24. MOU KAPU 104.7 FM

Information regarding a proposed agreement between Cabrillo and KAPU 104.7 FM was provided for Governing Board information.

 

Vice President Kilmer explained that historically, the college’s journalism program had been largely in print but was beginning to move into broadcast.  With this MOU, at no cost to the district, students could begin to produce and air radio programs on KAPU 104.7 FM.

 

David Sheftman, Journalism instructor, added that he would like to see the program get certified by the Chancellor’s Office for Broadcast Journalism.  He described his hopes for the project, noting that it was an exciting opportunity for students to showcase what is wonderful about Cabrillo.  Mr. Sheftman stated that the students would be looking for guests to interview on the air, so if anyone was interested or available, please let him know.

 

 

MOU KAPU 104.7 FM

 

Item 25. 2006-07 Professional Development Leaves, Updated

An amended list of 2006-07 Professional Development Leaves was provided for Governing Board information.

 

2006-07 PROFESSIONAL

DEVELOPMENT LEAVES,

UPDATES

Item 26. Fall 2006 Flex Week Activities

Information regarding Fall 2006 Flex Week activities was provided to the Governing Board.

 

Trustee Leopold commented that the session on social justice looked interesting.

 

Vice President Kilmer invited Board members to attend the All College Day keynote address by
Dr. Manuel Pastor.

 

FALL 2006

FLEX WEEK ACTIVITIES

 

Item 27. Datatel Payroll Conversion Project Update

A report regarding the Datatel Payroll Conversion Project was provided for Governing Board information.

 

 

DATATEL PAYROLL CONVERSION PROJECT UPDATE

 

Item 27a. Update on Student Services and Transfer/Career Center

An update on Student Services and the Transfer/Career Center was provided for Governing Board information.

 

Chair Smith stated that though there was a long discussion regarding this topic at the last meeting, he wanted to keep it at the forefront to make sure it was moving forward.

 

Trustee Leopold stated his appreciation for the background information and the movement to address short term concerns in May.  He was pleased to see the LIA and other positions moving quickly and also appreciated the letter from the Counseling Division.  He wanted to talk about who had been involved in developing the plans and changes to date.

 

Vice President Osorio responded that Shawn Ogimachi and all the counselors developed the plan together after much research and many meetings.  He commended the counselors for their involvement and efforts all along the way.  He stated that Mario Garcia had been putting the schedules into the new system, and as the new LIAs are hired, immediate cross-training will take place.  Vice President Osorio stated that the counselors took all the ingredients and developed the detailed, three-phase plan presented in the Board item, and with the new scheduling system, expected to have actual data to show the peaks of counseling needs.

 

Trustee Leopold stated that he had been asking for a plan since March but was concerned that this document had not been shared broadly for input.  He was also concerned that the plan would require a year to look at staffing levels, remembering the mini-crisis last fall regarding getting TAAs done in time for students.  Trustee Leopold expressed concern regarding the level of service offered to students and the need for students to have a go-to person if there was a problem with a Transfer Admission Agreement.  He encouraged continuing the dialog with the college’s four-year partners, using their experience to help with transfer, and he looked forward to receiving more input from faculty and staff outside of counseling regarding these plans.

 

Trustee Spencer encouraged the use of group counseling time for appropriate issues.

 

Trustee Garcia asked how decisions would be made regarding the recommendations in the letter from the Counseling Division.

 

President King responded that many of their recommendations had already been implemented.  Vice President Osorio added that their staffing requests would need to go through the faculty prioritization process in the spring.

 

Trustee Leopold expressed his concern regarding the inability to fill the vacant counseling position, leaving the department with a reduction in staff.

 

Trustee Garcia asked if an adjunct position had to go through the same process.

 

Vice President Osorio responded that additional teaching units must be requested through the budget process.

 

Trustee Wildman asked what could be done between the Preliminary and Final budget processes to complete the counseling staff.

 

Trustee Leopold stated that he would like to see a plan that says there will be no reduction in services to students.

 

Vice President Osorio responded that the evaluation plan includes the LIAs, the evaluator, SARS, the new data that will be available, and the transfer numbers.  He added that to meet the counselors’ request, he would have to request additional units and would need additional dollars through the budget process.

 

Debora Bone explained the CCFT negotiations that were involved in the contract changes.  The Transfer Center director position was originally 100% and was reduced to 60% at Donna Mekis’ request.  At that time, the other 40% was sacrificed to a budget reduction.  Since that time, Ms. Mekis has taken the 60% over to an Instruction Component position, and Mario Garcia has taken a 70% role as Transfer/Career Center Director.  Also, there used to be a leadership role for the division that moved back into a counselor position, then to the Interim, now regular Director, Shawn Ogimachi.  With the retirement of another counselor, the division is short staffed.

 

Janus Blume confirmed that with Mario Garcia moving into the role of Transfer/Career Center Coordinator, it meant the loss of a counseling position and the decision of the division was to go to the Board to let them know the staffing level was not sustainable.

 

President King stated that they would move forward with the teaching unit solution.

 

Vice President Osorio stated that he would follow up with a report.

 

Chair Smith accepted responsibility for the level of this discussion, noting that he requested the agenda item at this time knowing that not all the answers would be available, to give an opportunity for public discussion.

 

Trustee Stonebloom called attention to the bullets in Phase III having to do with evaluation, asking if they would be better moved to Phase II, to be able to make adjustments during Phase III.  President King responded that it was a good point.

 

Trustee Stonebloom reported that issues from the Transfer Advisory Committee include gathering qualitative feedback from feeder schools, not just quantitative, and the fear that generalizing counseling roles will result in the loss of specialized advising for students.  She would like to see some conversation regarding roles in counseling students, and how the plans fit together.

 

Vice President Osorio responded that with Shawn Ogimachi away for the summer, he would be meeting with Mario Garcia and would hope to incorporate all he was hearing tonight. 

 

Trustee Stonebloom asked for a specific timeline for an amended report.

 

President King responded that it would be a challenge to get broad based college input over the summer.  He added that there had been numerous suggestions this evening and campus wide input could begin when faculty returns for the fall semester.  President King stated that the changes regarding the plan phases could be made but an ongoing dialog was required for most of the suggestions.

 

Chair Smith summarized that some revisions would be done now, some would be finished in the fall, but this was a working document and would be shared with the Board along the way, reflecting appropriate changes.

 

President King stated that the discussion would continue over the summer and plenty of work will happen before September.  In addition to writing the report, President King noted that Shawn Ogimachi said that the effort would have felt successful if SARS (the scheduling software) had just been implemented, and he asked to be sure to acknowledge the good work of the counselors, and that he was heartened and encouraged by the progress.

 

 

UPDATE ON STUDENT SERVICES AND TRANSFER/CAREER

CENTER

 

Item 28. Health Benefits Update

An update from the Benefits Committee was provided to the Governing Board for information.

 

President King expressed his appreciation for the efforts of the Health Benefits Committee under the leadership of Vice President Pegi Ard, noting that they worked hard on a complex issue.

 

 

 

HEALTH BENEFITS UPDATE

 

Item 29. Facilities Master Plan (FMP) Project Status Report

The monthly status report regarding current Facilities Master Plan projects was provided to the Governing Board for information.

 

 

FACILITIES MASTER PLAN PROJECT STATUS REPORT

 

Item 30. Quarterly Investment Report

The Quarterly Investment Report for the quarter ending March 31, 2006, was presented for Governing Board information.

 

 

QUARTERLY INVESTMENT REPORT

Item 31. Financial Reports

Financial reports through April 30, 2006, were presented to the Governing Board for information.

 

 

FINANCIAL REPORTS

Item 32. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for June 2006 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

ADJOURNMENT

The regular meeting of the Cabrillo College Governing Board was adjourned at 10:03 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

 

                                                                                    Secretary