Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

August 4, 2008

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Watsonville Center, Cabrillo Community College District, 318 Union Street, Watsonville, California on Monday,
August 4, 2008.  Chair Claudine Wildman opened the meeting in Open Session at 5:01 pm.  Roll was taken; present were Chair Claudine Wildman and Trustees John Leopold, Gary Reece, Al Smith, Rachael Spencer, and Katy Stonebloom.  Trustee Rebecca Garcia was absent.  Chair Wildman asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at 5:02 pm. Closed Session was adjourned at 5:35 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Wildman called the Open Session to order at 5:37 pm.  Other board members present were John Leopold, Gary Reece, Al Smith, Rachael Spencer, Katy Stonebloom, and Student Trustee Gary Meyer. Trustee Rebecca Garcia was absent.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Wildman stated that there was nothing to report out of Closed Session.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Spencer/Stonebloom) to approve the Consent Agenda, including the minutes from the meeting of June 16, 2008, as presented.  Item 3.c. Ratification: Construction Change Orders, was removed from the Consent Agenda and placed as Item 20.a. on the Action Agenda.

 

The motion carried with the following roll call vote:

 

AYES:          Leopold, Reece, Smith, Spencer, Stonebloom, Wildman

NOES:          None

ABSENT:      Garcia

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

Director of Maintenance and Operations Joe Nugent introduced new custodian Antonio Arroyo.

 

Newly appointed full time instructors Phillip Carr, Nancy Stucker, Carol Hoffman and Veronica Lundquist were introduced.

 

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

Ofelia Gomez spoke to the Board regarding the need for classes to be offered in the Human Services discipline this semester.  She brought a petition signed by several students who would like to take the class.

 

Marilyn Garrett addressed the Board regarding the need for a safe working environment and the hazards of wifi and cell phone tower radiation.  She encouraged people to be aware and research information about the hazards.  She encouraged people to look at bioinitiative.org.

 

Ryan Kaplan, former member of Student Senate, addressed the Board regarding the need for good, nutritious food service from the cafeteria.  He advocated for improved food service from the current provider or if that was not possible, encouraged the college to take over its own cafeteria operation like before.

 

Lupe Ortiz, Vice President of the Student Senate, came to show support for the Student Trustee, Gary Meyer.

 

 

ORAL

COMMUNICATIONS

 

SPECIAL PRESENTATION

 

Dean Rachel Mayo and Learning Assistance Coordinator Tera Martin provided information regarding the Watsonville Center’s Integrated Learning Center (ILC).  Ms. Martin provided a history of the services offered and three students shared how the ILC made a difference in their education and their lives.

 

Trustee Leopold expressed his appreciation for the commitment of the staff to the students, noting that the individualized attention helps keep Cabrillo special.

 

Trustee Stonebloom thanked the students for coming, stating that it is one thing to hear from faculty and staff, but it is really good to hear from students.  She appreciated that they took time out from their personal lives and schedules to attend the Board meeting.

 

 

SPECIAL PRESENTATION

 

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Leopold acknowledged the staff and faculty in the Cabrillo contingent at the Gay Pride event on June 1st.  He noted the amazing reaction on the street, walking with the Cabrillo group.  He thought it was the first Cabrillo team but found out it went back to the start of the parade over 30 years ago; he hoped it would grow over the coming years.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

Student Trustee’s Report

 

Student Trustee Gary Meyer thanked Student Senate President Rebeca Villafana and Vice President Lupe Ortiz for attending the meeting.  He was pleased to see Item 20, the Facilities Master Plan approval on the agenda, including the LEED platinum certification for the vocational center in Watsonville.  Mr. Meyer reported that the Student Senate has been working on their constitution and by-laws, and was considering having them read into the Governing Board’s minutes to track the most current version.  He stated that the Student Senate would like larger office space and presence at the Watsonville Center, perhaps in the new building.  Mr. Meyer reported that one of the new senators, Sophia Forde, was setting up legacy binders for the Senate to help track the history of the Senate.  He stated that VP Ortiz is working with the Bike Cooperative, hoping to find permanent space for them.  Mr. Meyer will be attending a Community College League conference, and the Student Senate Retreat is also coming up.

 

 

STUDENT

TRUSTEE’S

REPORT

 

 

Superintendent’s Report

 

Superintendent/President Brian King reminisced that his first day on the job was four years ago, at the August 2004 Board meeting at the Watsonville Center.  He noted that he was no longer shocked that the State of California did not have a budget in place by July 1st.  President King thanked the members of the Budget Planning Task Force for their efforts.

 

 

SUPERINTENDENT’S

REPORT

 

 

CCEU

 

Stephanie Stainback, CCEU President, noted that the college has now gone one month without a carpenter position.  She reminded the Board that the need for 15 new maintenance positions was established but only 1.5 were carved out of the base budget.  Ms. Stainback stated that the Board would be voting to approve money to equip the new VAPA facilities and she asked them to keep in mind that no new staff were approved for those facilities.  She added that staff asked her to pass on to the Board that as equipment and furnishings were being ordered, cubicles seem to be the current standard but make it difficult to effectively work with students and other staff.  Ms. Stainback stated that the college is still going through the layoff process, noting that three of seven have landed on their feet.  She encouraged the college to make a commitment to the involved employees, not the process, and use the available re-training funds appropriately.  Ms. Stainback noted that it may not always be possible for all employees to land on their feet, but this year it could be.  Ms. Stainback stated that she was looking forward to the All College Picnic on Friday, with a rousing game of croquet instead of softball, and she invited the Board to the CCEU luncheon on August 26th.

 

 

CCEU

 

CCFT

 

Paul Harvell, CCFT President, noted that one year ago, he commented on the Extension Class listed as Oenomusiphilia (pairing wine, cheese and music), noting that he preferred Nachobrewballia (nachos, beer and a ball game).  He was sure that his comment resulted in this year’s Extension Class, Beer Tasting and Appreciation.

 

 

CCFT

 

Faculty Senate

 

Steve Hodges, Faculty Senate President, was absent.

 

 

FACULTY SENATE

 

ACTION ITEMS

 

Item 13. Designation of Voting Delegate at ACCT Convention

President King presented the recommendation that the Governing Board designate a trustee as the Cabrillo College voting delegate at the annual ACCT convention, to be held October 29-
November 1, 2008.

 

Chair Wildman recommended that Rebecca Garcia be designated as the voting delegate for Cabrillo College.

 

It was moved and seconded (Leopold/Spencer) to designate Rebecca Garcia as the Cabrillo College voting delegate at the annual ACCT convention, to be held October 29-November 1, 2008.  The motion carried unanimously (Garcia absent).

 

ACTION ITEMS

 

 

DESIGNATION OF VOTING DELEGATE AT

ACCT CONVENTION

Item 14. Recommendation for Appointment to the Cabrillo College Foundation Board of Directors

President King presented the recommendation of the Cabrillo College Foundation Board that the Board appoint Claudine Wildman to serve on the Cabrillo College Foundation Board beginning 2008-09.

 

It was moved and seconded (Smith/Reece) to appoint Claudine Wildman to serve on the Cabrillo College Foundation Board beginning 2008-09.  The motion carried unanimously (Garcia absent).

 

 

RECOMMENDATION FOR APPOINTMENT TO THE CABRILLO COLLEGE FOUNDATION

 BOARD OF DIRECTORS

 

Item 15. Contract Approval: New Network and Telephone System – AMS.NET

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services, to execute a contract with AMS.NET in the amount of $1,807,311.18 for a new integrated Cisco network and VoIP telephony solution.  The purchase will be made pursuant to Public Contract Code 20652 that allows the District to piggyback off of a contract agreement between AMS.NET and the Gonzales Unified School District (Contract GUSD 01-08-ITB).  This pricing is better than the CMAS pricing on the state contract.  The equipment will be financed by Cisco over a five year period using tax exempt financing at a rate of 0.15%.  The life of the equipment greatly exceeds five years.

 

Trustee Leopold recognized Associate Vice President Owen and his staff for the Technology Plan, noting that it was one of his first jobs and a model of shared governance.  He stated that it came with a price tag and the college has not been able to do everything, but has made a considerable step forward.  Due to the process, Trustee Leopold felt comfortable making this step and working with Vice President Ard to pay for it.

 

It was moved and seconded (Spencer/Reece) to authorize the Vice President, Business Services, to execute a contract with AMS.NET in the amount of $1,807,311.18 for a new integrated Cisco network and VoIP telephony solution.  The purchase will be made pursuant to Public Contract Code 20652 that allows the District to piggyback off of a contract agreement between AMS.NET and the Gonzales Unified School District (Contract GUSD 01-08-ITB).  This pricing is better than the CMAS pricing on the state contract.  The equipment will be financed by Cisco over a five year period using tax exempt financing at a rate of 0.15%.  The life of the equipment greatly exceeds five years.  The motion carried unanimously (Garcia absent).

 

 

contract approval:

new network and telephone system –

ams.net

 

Item 16. Ratification:  Purchases for Arts Education Classrooms Project

President King presented the recommendation that the Governing Board ratify the orders for purchase of furniture, equipment, and wiring for AEC.

 

Vice President Ard stated that this item represents much work on the part of staff.

 

President King acknowledged FDO Director Doug Deaver.  Mr. Deaver thanked Buyer Gale Stevens, noting that she was the key factor in the successful effort.

 

It was moved and seconded (Reece/Stonebloom) to ratify the orders for purchase of furniture, equipment, and wiring for AEC.  The motion carried unanimously (Garcia absent).

 

 

RATIFICATION: 

PURCHASES FOR ARTS EDUCATION CLASSROOMS PROJECT

 

Item 17. Contract Increase:  Bogard+Kitchell for Construction Management Services for Arts Education Classrooms (AEC) Project

Trustee Smith stepped out of the room due to a conflict with his employment.

 

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to increase the contract amount to Bogard+Kitchell for the Arts Education Classrooms project by $264,000.

 

Vice President Ard reported that meetings are upcoming, working as a team.

 

Trustee Leopold expressed his appreciation for the effort, as a lot of money was involved.

 

It was moved and seconded (Reece/Leopold) to authorize the Vice President, Business Services to increase the contract amount to Bogard+Kitchell for the Arts Education Classrooms project by $264,000.  The motion carried unanimously (Garcia, Smith absent).

 

 

CONTRACT INCREASE:

BOGARD+KITCHELL FOR CONSTRUCTION MANAGEMENT SERVICES FOR ARTS EDUCATION CLASSROOMS PROJECT

 

Item 18. Award of Contract:  Telecommunications Service – AT&T

Trustee Smith returned to the room.

 

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to execute a contract with AT&T for integrated information network services.

 

It was moved and seconded (Reece/Stonebloom) to authorize the Vice President, Business Services to execute a contract with AT&T for integrated information network services.  The motion carried unanimously (Garcia absent).

 

 

AWARD OF CONTRACT:

TELECOMMUNICATIONS SERVICE –

AT&T

 

Item 19. Approval:  Five Year Capital Construction Plan 2010-14

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to submit the Five-Year Capital Construction Plan for 2010-2014.

 

Vice President Ard stated that this plan reflected no new projects.  She noted that the secondary effects were an approved project for a November bond election but given the State budget, a bond was not going to be placed on the November ballot. The secondary effects project will have to compete again.

 

It was moved and seconded (Reece/Stonebloom) to authorize the Vice President, Business Services to submit the Five-Year Capital Construction Plan for 2010-2014.  The motion carried unanimously (Garcia absent).

 

 

APPROVAL:

FIVE YEAR CAPITAL CONSTRUCTION PLAN

2010-2014

 

Item 20. Facilities Master Plan (FMP) Semi-Annual Update, Revision and Project Status

President King presented the recommendation that the Governing Board approve the Facilities Master Plan as presented.

 

Trustee Smith asked if the street between the buildings would be closed.  Vice President Ard responded that it was the plan to close it but she was not sure of the timing.

 

Trustee Leopold expressed his disappointment regarding the decision to not move forward with the solar project.  He encouraged staff to seek additional advice before proceeding with the LEED Platinum Certification to get the best possible in construction and energy resources.

 

Vice President Ard noted that one of the criteria for the solar project was to meet or come in below what the college is currently paying in energy costs.

 

President King stated that the cost of the Platinum Certification will be at minimum $400-500K, but the college will have the first LEED certified building in the county.  He felt there was a good opportunity to fund raise and grant applications have been submitted.

 

Dean Pfotenhauer reported that grant developers are working with the architects.  He added that the college is making an important statement as an instructional program to have energy efficient, sustainable practices in every aspect of the building.

 

Trustee Spencer noted that there will be a lot of opportunity for solar projects in the future, and there is enormous campus wide acceptance for a large project.

 

It was moved and seconded (Reece/Stonebloom) to approve the Facilities Master Plan as presented.  The motion carried unanimously (Garcia absent).

 

 

FACILITIES MASTER PLAN

 SEMI-ANNUAL UPDATE, REVISION AND

PROJECT STATUS

 

Item 20.a. Consent Agenda Item 3.c. Ratification: Construction Change Orders

Trustee Leopold stated that he requested that this item be pulled from the Consent Agenda due to the amount of money in change orders.  He expressed his concern regarding the additional costs.  As a member of the Facilities Committee, he stated that problems were experienced on these projects, and for the next projects, a different model would be used.

 

Vice President Ard stated that all the work reflected by these change orders had been reviewed by the Facilities Committee.

 

President King stated that it was helpful to have everyone aware that every change order and cost means less money will be available for the rest of the projects.

 

It was moved and seconded (Leopold/Meyer) to ratify the construction change orders as presented.  The motion carried unanimously (Garcia absent).

 

 

RATIFICATION:

CONSTRUCTION CHANGE ORDERS

INFORMATION ITEMS

 

Item 21. Watsonville Center Annual Report

The Watsonville Center Annual Report was presented for Governing Board information.

 

Dean of Education Centers Rachel Mayo provided an update to the Board on the growth in enrollment and new classes planned for the fall semester.

 

Trustee Reece asked about outreach to Saint Francis High School.

 

Dean Mayo responded that she would look into that, noting that counselors from PVHS and WHS come to the Watsonville Center for information.  She added that there is a greater level of college expectancy in Watsonville and it was exciting.

 

Trustee Stonebloom stated that it was important to include parents. She expressed her appreciation for the work done at the Watsonville Center.

 

INFORMATION ITEMS

 

 

WATSONVILLE CENTER

ANNUAL REPORT

 

Item 22. Fast Track to Work Annual Report

The Fast Track to Work Annual Report was presented for Governing Board information.

 

Dean Pfotenhauer gave a brief overview of a recently funded project to serve as the lead partner in working with three colleges piloting a new program to serve food stamp recipients.

 

Chair Wildman stated that when the project comes before the Board for action, she will withdraw from voting, as the county food stamp program is under her in her employment.

 

 

FAST TRACK TO WORK

ANNUAL REPORT

Item 23. College Master Plan (CMP) Update

An update on the College Master Plan was provided for Governing Board information.

 

President King noted that the CMP is on schedule.

 

 

COLLEGE MASTER

PLAN UPDATE

 

Item 24. Technology Plan Implementation Update

An update on the implementation of the Technology Plan was provided for Governing Board information.

 

 

TECHNOLOGY PLAN IMPLEMENTATION UPDATE

 

Item 25. Financial Reports

Financial reports through May 31, 2008, were presented to the Governing Board for information.

 

 

FINANCIAL REPORTS

Item 26. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for August 2008 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

Item 27. Agenda for Next or Future Board Meeting

The following items were requested for information, action or presentations:

• Cafeteria

• Student Senate By-Laws

• Staff Layoff Transition Plan

 

 

AGENDA FOR

NEXT BOARD MEETING

ADJOURNMENT

The regular meeting of the Cabrillo College Governing Board was adjourned at 7:09 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

 

                                                                                    Secretary