Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

September 14, 2009

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
September 14, 2009.  Chair Rebecca Garcia opened the meeting in Open Session at 5:01 pm.  Roll was taken; present were Chair Garcia, Trustees Gary Reece, Al Smith, Rachael Spencer, Katy Stonebloom, Susan True, and Claudine Wildman.  Chair Garcia asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at
5:03 pm. Closed Session was adjourned at 5:45 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Rebecca Garcia called the Open Session to order at 6:00 pm.  Other Board members present were Trustees Gary Reece, Al Smith, Rachael Spencer, Katy Stonebloom, Susan True, and Claudine Wildman.  Student Trustee Gary Meyer has resigned his post and several Student Senators were present to observe the meeting.  Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Garcia stated that in Closed Session, the Board approved a settlement agreement with plaintiff, employee PCN #362011 of USDC Action No. C 08 03050 PVT, pursuant to the Board accepting the resignation from employment and paid monetary compensation in return for the global release of all claims.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Stonebloom/Spencer) to approve the Consent Agenda, including the minutes from the meetings of August 3, 2009 and August 24, 2009, with the following exception: remove Item 3.j. Contract Extension: Taher, Inc. from the Consent Agenda for discussion as Action Item.

 

The motion carried with the following roll call vote:

 

Student Trustee Advisory Vote:  None

 

AYES:          Garcia, Reece, Smith, Spencer, Stonebloom, True, Wildman

NOES:          None

ABSENT:      None

ABSTAIN:      None

 

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

Dean Wanda Garner introduced Luis Sonsino, Program Specialist for the MESA program, NAS Division.

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

Marilyn Garrett addressed the Board regarding the reported adverse health affects of wifi radiation.  She stated that she has made three requests for information regarding the placement of wifi spots on campus and not received the information.  She read excerpts from various articles regarding same.

 

 

ORAL

COMMUNICATIONS

 

 

SPECIAL PRESENTATION

 

Sue Tappero, the Director of the MESA program, provided an overview of the new summer Energy Academy, funded by a five-year NSF grant.  The program is in its second year with the purpose of increasing math and science students.  Ms. Tappero introduced the class of Energy Academy students who presented the overview of the Academy.  They demonstrated a model of a fully solar house built during the Academy project.  The project will continue for another three years and may be able to increase to two academies per summer, 24 students each.

 

Chair Garcia asked about the next steps for the students.

 

Ms. Tappero responded that many students change their majors after involvement in the academy, recognizing the dramatic need to help solve energy problems.

 

Trustee Stonebloom asked how students are recruited for the program.

 

Ms. Tappero responded that visits were made to high schools and to the math and science classes at Cabrillo.

 

 

SPECIAL PRESENTATION

 

 

ORAL REPORTS

 

Board Members’ Reports

 

Chair Garcia reported on her attendance at the Student Senate Retreat, where she was very impressed by the students’ thoughtfulness and reflection as she spoke to them about leadership.  Having been a student leader at Cabrillo in the seventies, she noted how leadership has changed and was pleased to see so many student leaders of color.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

Student Trustee’s Report

 

There was no Student Trustee report.  Several Student Senators were present to observe the meeting to determine their interest level in running for the position.

 

STUDENT

TRUSTEE’S

REPORT

 

Superintendent’s Report

 

Superintendent/President Brian King commented that when he spoke at a recent Aptos Chamber breakfast where one of the traditions is group introductions, great testimonials of the impact of Cabrillo on the whole group were shared.  It was a wonderful opening to the 50th Anniversary talk he was prepared to give regarding coming together to work through tough times, the budget crisis, and the acknowledgement that every organization is struggling.  President King reported on the health benefit issue facing the college, the potential 17% increase for the lowest cost HMO, that by everyone coming together to change plans was reduced to a 3% increase.  He noted the spirit of cooperation throughout the campus and the work of the campus leaders to spread the message.  President King stated that the campus would be holding Media Day on Wednesday with representatives from all sorts of county wide media, with tours of all the new buildings.  He thanked Jana Marcus for her efforts in managing the day.

 

 

SUPERINTENDENT’S

REPORT

 

Faculty Senate

 

Steve Hodges, Faculty Senate President, reported that the Faculty Senate is up and running for the year.  Early conversations are dominated by the budget; he thanked Vice President Ard for her presentation to the Senate.  Faculty are happy to be back and teaching; Mr. Hodges reported that the cuts to courses and units have been very painful and very careful review would be needed before any more could be done and still maintain the core mission of the college.

 

 

 

FACULTY SENATE

 

CCEU

 

Stephanie Stainback, CCEU President, thanked those who made it to the CCEU Welcome Back lunch, noting that health benefits and the coming cuts dominated the conversation.  She stated that CCEU members supported the lower HMO benefit plan, which is the third time classified personnel have delivered their share to the table.  Ms. Stainback commended Vice President Ard and Victoria Lewis for their efforts. She noted the $14.4M ending balance, including the 5% reserve, for which she was grateful for the time it will buy.  She stated that the figure of 2% enrollment over last year at this time actually meant 14-15% over cap, a figure that meant services are being provided for free. Ms. Stainback stated that in a time when staff layoffs are under consideration, jobs depend on the accuracy of coming close to cap and the right ending balance.  She noted that the District negotiations initial proposal to CCEU includes everything involving cash, which is alarming to classified personnel.  She urged the District to work together with the union and not cherry pick unpopular elements of the contract.  Ms. Stainback commented that brainstorming within an organization can be healthy if facilitated correctly, with no infighting between management and workers, and classified is committed to that.  She stated that classified personnel have spent the last 15 years trying to build the high road and it can be destroyed in a minute; positive and substantive leadership is required.

 

 

CCEU

 

CCFT

 

Paul Harvell, CCFT President, expressed his appreciation for the compromise position on the two faculty laid off, noting that it was hopefully the best that could be done. He acknowledged that more layoffs are in discussion, the health care benefits lower HMO, which staff supported to help reduce the district increase in costs even though they did not like the lesser plan, and that next year will be a tough year due to the condition of the state.  He stated that faculty are looking forward to a year sometime in the future when they do not have to worry so much about the next year.

 

 

CCFT

 

PUBLIC HEARING

 

CCEU and District Initial Proposals for Negotiation

 

At 6:40 pm, Chair Garcia closed the regular meeting and opened a public hearing to allow public comment on the CCEU and District initial proposals for negotiations.

 

There was no public comment.  At 6:41 pm, Chair Garcia closed the public hearing and reopened the regular meeting of the Cabrillo College Governing Board.

 

PUBLIC HEARING

 

ACTION ITEMS

 

Item 14. Receive CCEU’s Initial Proposal to District

President King presented the recommendation that the Governing Board receive CCEU’s initial proposal to negotiate.

 

It was moved and seconded (Wildman/Stonebloom) to receive CCEU’s initial proposal to negotiate.  The motion carried unanimously.

 

ACTION ITEMS

 

 

RECEIVE CCEU’S INITIAL PROPOSAL TO DISTRICT

 

 

Item 15. Adopt the District’s Initial Proposal to CCEU

President King presented the recommendation that the Governing Board adopt the District’s initial proposal for negotiations with CCEU.

 

It was moved and seconded (Spencer/Stonebloom) to adopt the District’s initial proposal for negotiations with CCEU.  The motion carried unanimously.

 

 

ADOPT THE DISTRICT’S

INITIAL PROPOSAL TO CCEU

 

 

 

 

Item 15a. Consent Item 3.j. Contract Extension: Taher, Inc.

Trustee True stated that she asked for the item to be pulled from Consent for discussion because she heard that students had some questions regarding process.

 

Vice President Ard gave an overview of the vendor selection process.  Three years prior, the college went through an extensive search with a committee that included students, selecting Taher, Inc.  A two-year contract was entered, renewable.  Taher turned the financials around for the college and are asking for a third year, which is in the agreement.  Vice President Ard stated that she just heard a few weeks ago that there is some interest in looking around from the students but it is too late this year.  She can look into it for next year.

 

Student Senate President Kaycee Beames stated that she was pleased with the response.

 

It was moved and seconded (Reece/Stonebloom) to authorize the Vice President, Business Services to execute a one year extension to the existing agreement with the noted changes.  The motion carried unanimously.

 

 

Consent 3.j.

contract extension:

taher, inc.

 

Item 16. 2009-10 Final Budget

President King presented the recommendation that the Governing Board approve the 2009-10 Final Budget, presented under separate cover.

 

Trustee Reece expressed his appreciation for the spirit of cooperation that is reflected in the 2009-10 Final Budget.  He noted that the “rubber will meet the road” next year and hoped the same attitudes will prevail.

 

Vice President Ard also expressed her appreciation for all the hard work, noting that it took a lot of people and a lot of hours by the CPC, constituent leaders, administrators, and Cabinet, much review of categoricals and a lot of discussion to get to this position.  She stated that everyone is now ready to concentrate on 2010-11 with a clear understanding that the 2009-10 Budget is a plan and the Legislature can change it right up until June 2010.  Vice President Ard stated that the ARRA funds will be coming in a different way than originally anticipated; this approval will give the college a final budget to submit to the Chancellor’s Office.  She stated that she will continue to monitor the situation and advise the Board.

 

Chair Garcia requested information about the cost and outcomes of winter session versus the possibility of using those funds to backfill categoricals.

 

Vice President Kilmer responded that winter session will serve over 1,000 students whose education plans were created two years ago to include these transfer major courses.  It would have been a hardship on too many students to cancel at such short notice.

 

Chair Garcia asked about winter session for next year.

 

Vice President Kilmer responded that it is part of the discussion.  She added that Vice President Bailey-Fougnier has instructed counselors to not use winter session 2011 on future ed plans.

 

Trustee Wildman supported that decision as all indications are that the 2010-11 year will be difficult.

 

It was moved and seconded (Reece/Stonebloom) to approve the 2009-10 Final Budget.  The motion carried unanimously.

 

 

2009-10 FINAL BUDGET

 

Item 17. Citizens’ Oversight Committee:  Measure D 2009 Annual Report

President King presented the recommendation that the Governing Board receive the Measure D 2009 Annual Report from the Citizens’ Oversight Committee.

 

President King introduced Bob Petersen, Chair of the Citizens’ Oversight Committee.

 

Mr. Petersen addressed the Board regarding the charge of the committee, noting that he was pleased to continue what was started five years ago.

 

Trustee Reece thanked Mr. Petersen and asked him to extend the Board’s appreciation to the members of the committee, noting that the college would not have the new buildings without citizens willing to volunteer their time to serve.

 

Mr. Petersen noted that he had been handed his diploma at Cabrillo by its founding president, Bob Swenson, and was pleased to participate.

 

Trustee Smith commented that the Citizens’ Oversight Committee has a lot of credibility in the community and when they put their signatures on the report, it goes a long way to cement the bond issue for the voters.

 

It was moved and seconded (Reece/Wildman) to receive the Measure D 2009 Annual Report from the Citizens’ Oversight Committee.  The motion carried unanimously.

 

 

CITIZENS’ OVERSIGHT COMMITTEE:

MEASURE D

2009 ANNUAL REPORT

Item 18. Appointment of Members to the Measure D Citizens’ Bond Oversight Committee

President King presented the recommendation that the Governing Board appoint four members to the Measure D Citizens’ Bond Oversight Committee as recommended by the Superintendent/President.

 

It was moved and seconded (Spencer/Stonebloom) to appoint four members to the Measure D Citizens’ Bond Oversight Committee as recommended by the Superintendent/President.  The following persons are appointed with the respective term expiration dates:  Bud Winslow, August 2011; Diane Craddock, August 2011; Jeff Vella, August 2011; Robert Dills, August 2010.  The motion carried unanimously.

 

 

APPOINTMENT OF MEMBERS TO THE MEASURE d CITIZENS’ BOND OVERSIGHT COMMITTEE

Item 19. Cabrillo Community College District Sustainable Energy Plan

President King presented the recommendation that the Governing adopt the Sustainable Energy Plan.

 

Trustee Stonebloom expressed concern regarding the college’s ability to measure, sustain, and afford to implement the energy plan.

 

Director of Maintenance and Operations Joe Nugent and Vice President Pegi Ard provided an overview of how the college will be able to use the plan to incrementally reduce energy usage and to go after grant or matching funds for energy reduction projects.

 

Trustee Stonebloom asked if the transportation plan for students was in this plan.

 

Mr. Nugent responded that this plan addresses the Maintenance and Operations perspective and does include the M&O fleet of vehicles.

 

President King added that the Climate Commitment addresses the trips on campus and encourages the use of bicycles, etc.

 

Dr. Craig Hayward noted the pilot project with RideSpring and the Cabrillo initiative for carpooling.

 

Mr. Nugent noted that the Climate Initiative report reflected that the carbon footprint for the college was created by 49% student commuting and 42% facilities usage.  The energy plan targets a 15% reduction of the facilities usage.

 

Trustee Stonebloom noted that the plan designates a position of Energy Manager, which looks like a new hire or adding that responsibility to an existing position.

 

President King responded that there are no staff changes attached to the plan at this point.  In the future, if enough savings were generated, it could be possible.

 

Mr. Nugent commented that the plan should be approved to accomplish as much as possible.  He noted that in the last six years, $46K per year had been saved participating in PG&E plans.  He stated that there are opportunities out there to be studied.

 

It was moved and seconded (Wildman/True) to adopt the Sustainable Energy Plan.  The motion carried unanimously.

 

 

CABRILLO COMMUNITY COLLEGE DISTRICT SUSTAINABLE ENERGY PLAN

 

Item 20. Lease Agreement: Baskin Center, Building 1700

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to contract with Santa Cruz Community Counseling Center (SCCCC) for leasing of the Baskin Center for 24 months if the federal expansion grant is approved for SCCCC.

 

Vice President Ard noted that the college had not heard yet if the grant had been approved.

 

It was moved and seconded (Stonebloom/True) to authorize the Vice President, Business Services to contract with Santa Cruz Community Counseling Center (SCCCC) for leasing of the Baskin Center for 24 months if the federal expansion grant is approved for SCCCC.  The motion carried unanimously.

 

 

LEASE AGREEMENT:

BASKIN CENTER,

BUILDING 1700

 

 

Item 21. Santa Cruz County Trail Easement Connection to Cabrillo Property

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to provide the County with a letter containing the proposed language relating to the proposed trail on the Carmichael property connecting to District property.

 

It was moved and seconded (Reece/True) to authorize the Vice President, Business Services to provide the County with a letter containing the proposed language relating to the proposed trail on the Carmichael property connecting to District property.  The motion carried unanimously.

 

 

SANTA CRUZ COUNTY TRAIL EASEMENT CONNECTION TO CABRILLO PROPERTY

Item 22. Hewlett Foundation Grant to Digital Bridge Academy

President King presented the recommendation that the Governing Board accept the $900,000 grant from the Hewlett Foundation and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.

 

President King noted that this grant represents hours and hours of work, especially by the Foundation. He was very optimistic that the college would also receive a Gates Foundation grant in conjunction with this grant.

 

It was moved and seconded (True/Wildman) to accept the $900,000 grant from the Hewlett Foundation and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this agreement on behalf of the college.  The motion carried unanimously.

 

 

HEWLETT FOUNDATION GRANT TO DIGITAL BRIDGE ACADEMY

Item 23. Facilities Master Plan (FMP) Semi-Annual Update, Revision and Project Status

President King presented the recommendation that the Governing Board approve the Facilities Master Plan as presented in the report.

 

Trustee Stonebloom asked about the cash flow from the state.

 

Vice President Ard responded that the cash flow has begun but is still a major issue.  She stated that she will keep the Board informed on a regular basis.

 

It was moved and seconded (Reece/Spencer) to approve the Facilities Master Plan as presented in the report.  The motion carried unanimously.

 

 

FACILITIES MASTER PLAN

 SEMI-ANNUAL UPDATE, REVISION AND

PROJECT STATUS

 

INFORMATION ITEMS

 

Item 24. 2010-11 Budget Update

An update on the 2010-11 Budget was provided for Governing Board information under separate cover.

 

President King expressed his appreciation to the many people on campus who spent many hours working on the 2010-11 budget update and updating the process commitments, knowing next year will be a continuing challenge.  He noted that the timeline is largely non-negotiable.

 

Trustee Stonebloom encouraged the addition of feedback loops to the process commitments to be very mindful of unintended outcomes after these times of tough decisions.  As a trustee, she committed to make every effort to listen hard to find what is happening with students.

 

President King noted that the linkage between the College Master Plan and budgeting were very important.

 

INFORMATION ITEMS

 

2010-11 BUDGET UPDATE

 

 

Item 25. CLASS Project Overview

An overview of the California Leadership Alliance for Student Success (CLASS) Project was presented to the Governing Board for information. 

 

Trustee Reece explained that the CLASS project provided an opportunity for thirteen colleges to come together to build a shared understanding of critical student success.  He stated that faculty were well-represented by Diane Putnam, President King for CEOs, and he stepped in at Chair Garcia’s request to represent the Board.  Trustee Reece provided a report on the initial weekend meeting, noting a few outstanding points:  success is reaching the student’s goal, not necessarily a degree or certificate; students should be helped to reach further than they planned; as good as the college does, it can do better.  He was hopeful that when the CLASS team visits the college, many people can participate and learn much.

 

President King expressed his appreciation for the commitment from Board members, and noted that the project is funded by the Hewlett and Irvine Foundations, providing another opportunity to interact with grantors.

 

Trustee Stonebloom asked if a Special Study Session should be called for when the CLASS team visits.

 

President King concurred, noting that he wanted to best leverage their time and include the Faculty Senate.

 

 

CLASS PROJECT

OVERVIEW

 

Item 26. Accountability Report for Community Colleges (ARCC)

A summary of the 2009 ARCC report “Focus on Results” was presented for Governing Board review.

 

President King stated that Cabrillo is fortunate to have Dr. Craig Hayward as one of the researchers involved at the state level since the initiation of the project.

 

Trustee Spencer noted that her review of the ARCC ESL data for Cabrillo made her feel defensive for the college.  She wondered if it would be worth having a separate report on ESL, as she did not see any connection with SLOs. She asked if testing was done at the end of courses.

 

Vice President Kilmer responded that the ESL program has been undergoing a complete revision through the Instructional Planning Process, as is happening at many colleges throughout the state.  The new curriculum is being implemented this year and it will take time to see the progress.  Vice President Kilmer stated that a report on ESL can be brought forward from the BELA division.

 

Trustee Spencer asked if this information was being incorporated into the Master Plan.  She noted that Cabrillo seemed to be average; she asked if any areas of improvement jumped out for any departments.

 

Vice President Kilmer responded that the Basic Skills Initiative will take time to expand, and learning communities are providing higher retention and success with more teacher/student interaction and a counseling component.

 

Trustee Reece asked about peer group averages.

 

Dr. Hayward responded that different indicators have different quality peer groups that are created based on variables of the indicator.

 

President King noted that the peer groupings may have been deliberate so colleges cannot compare themselves to each other.  He added that Cabrillo needs to look at changes year to year.

 

Trustee Stonebloom expressed concern regarding the evaporation of resources, noting that Adult Ed has been reduced in many areas that the college may be called upon to pick up.  She stated that it will be incumbent upon the college to determine the bottom rung to serve everybody who needs it.

 

 

ACCOUNTABILITY REPORT FOR COMMUNITY COLLEGES (ARCC)

 

Item 27. Outreach and Recruitment Annual Report

The Outreach and Recruitment annual report was provided to the Governing Board for information.

 

Trustee Stonebloom asked how the programs will look with diminished resources.

 

Dean Margery Regalado responded that the departments will be working on streamlining and not duplicating efforts, such as outreach.

 

Trustee Stonebloom asked about tracking migrant students who attend the summer program. She added that the Pajaro Valley Migrant Education director stated that he could check with their counselors to determine if they go on to college.

 

Dean Sesario Escoto responded that to-date, there is no way to track them, as many are high school students.

 

Dean Regalado added that cohorts of students can be pulled, for example, from Running Start but an identifier is needed.

 

 

OUTREACH AND RECRUITMENT aNNUAL REPORT

 

Item 28. Bookstore Application for FIPSE Rental Grant

Information regarding an application for a “Fund for the Improvement of Postsecondary Education” grant that would provide funding to expand the book rental program was provided for Governing Board information.

 

Vice President Ard reported that the college was awaiting a response on the $250,000 application.

 

 

BOOKSTORE APPLICATION FOR FIPSE RENTAL GRANT

 

Item 29. Kindle and the Future of the Printed Textbook

A report regarding e-books and electronically-delivered information was provided to the Governing Board.

 

Vice President Ard noted that Bookstore Manager Robin Ellis held a Flex Day activity regarding this issue and will continue to stay current.

 

 

KINDLE AND THE FUTURE OF THE PRINTED TEXTBOOK

 

 

Item 30. Quarterly Investment Report

The quarterly investment report for the quarter ending June 30, 2009, was presented to the Governing Board for information.

 

 

QUARTERLY INVESTMENT REPORT

 

Item 31. Financial Reports

Financial reports through June 30, 2009, were presented to the Governing Board for information.

 

 

FINANCIAL REPORTS

Item 32. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for September 2009 was presented to the Governing Board for information.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

Item 33. Agenda for Next or Future Board Meetings

The following items were requested for information, action or presentations:

• ESL Report

• Schedule Options for CLASS Visit to Cabrillo

• Presentation from EOPS/CARE Program

• Impact of SLOs

 

 

AGENDA FOR

NEXT BOARD MEETINGS

ADJOURNMENT

The open session of the Cabrillo College Governing Board was adjourned at 7:58 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

                                                                                    Secretary