Minutes of Meeting

CABRILLO COLLEGE GOVERNING BOARD

September 8, 2008

 

REGULAR MEETING

 

The regular monthly meeting of the Cabrillo College Governing Board was held at the Sesnon House, Cabrillo Community College District, 6500 Soquel Drive, Aptos, California on Monday,
September 8, 2008.  Chair Claudine Wildman opened the meeting in Open Session at 4:41 pm.  Roll was taken; present were Chair Claudine Wildman and Trustees Rebecca Garcia, John Leopold,
Gary Reece, Al Smith, and Rachael Spencer. Trustee Katy Stonebloom was absent.  Chair Wildman asked for Public Comments on Closed Session items.  There were no public comments.

 

Closed Session items were announced and the meeting was adjourned to Closed Session at 4:42 pm. Closed Session was adjourned at 6:47 pm.

 

 

CALL TO ORDER

ROLL CALL

 

Chair Wildman called the Open Session to order at 7:00 pm.  Other board members present were Rebecca Garcia, John Leopold, Gary Reece, Al Smith, Rachael Spencer, and Student Trustee
Gary Meyer. Trustee Katy Stonebloom was absent. 
Also present were members of the community, college faculty, staff and students.

 

 

ROLL CALL

 

 

REPORT OUT OF CLOSED SESSION

 

Chair Wildman stated that there was nothing to report out of Closed Session.

 

 

REPORT OUT OF

CLOSED SESSION

PROCEDURAL ITEMS

 

It was moved and seconded (Garcia/Reece) to approve the Consent Agenda, including the minutes from the meeting of August 4, 2008, as presented.  A typo was noted on Item 3.o., Resolution #034-08; the Chair of the Governing Board should be changed to Claudine Wildman.  The motion maker and second agreed to the change.

 

The motion carried with the following roll call vote:

 

AYES:          Garcia, Leopold, Reece, Smith, Spencer, Wildman

NOES:          None

ABSENT:      Stonebloom

ABSTAIN:      None

 

Student Trustee Advisory Vote:  Aye

 

 

APPROVAL OF

CONSENT AGENDA

AND MINUTES

 

 

INTRODUCTION OF NEWLY APPOINTED FACULTY AND STAFF

 

Vice President Kilmer stated that two tenure track instructors appointed at last month’s meeting were present to be introduced.

 

Dean James Weckler introduced new Spanish instructor Francisco Iniguez and new English instructor Joseph Carter.  He noted that new English as a Second Language instructor Jason Malone was currently teaching a class.

 

Associate Vice President Bob Owen introduced Athena Locke, new Information Systems Coordinator.

 

Vice President May Chen introduced Anna Zagorska, 50% International Counselor, 50% General Counselor.  She also introduced Katie Dowling, serving as Interim Health Services Director.

 

 

INTRODUCTION OF

 NEWLY APPOINTED

FACULTY AND STAFF

 

ORAL COMMUNICATIONS

 

Marilyn Garrett addressed the Board encouraging the removal of wifi and cell towers from the campus. She read parts of European reports regarding the health impacts of cell tower radiation, noting that in Europe, towers are being removed due to radiation readings.  She urged everyone to look at bioinitiative.org.

 

 

ORAL

COMMUNICATIONS

 

 

SPECIAL PRESENTATION

 

Dean Jim Weckler, history instructor Michael Mangin, and several students provided an overview and slideshow of the summer 2008 study abroad program in England.

 

 

SPECIAL PRESENTATION

 

 

ORAL REPORTS

 

Board Members' Reports

 

Trustee Garcia congratulated Vice President Chen and Transfer/Career Center Coordinator Mario Garcia for the annual Transfer Center Reception, noting that there was a good turnout, great information presented, and many representatives from universities.

 

Trustee Leopold thanked faculty and staff for the recognition and kind words at his last attendance as a trustee at All College Day.

 

Chair Wildman expressed her appreciation for the all the hard work and organization that goes into a successful Flex Week and All College Day.  She was pleased to announce that in October, Cabrillo will receive the Association of Community College Trustees (ACCT) Pacific Region Equity Award, and compete for the National Equity Award.  She noted that the programs specifically highlighted were WES, DBA and CAP, but the real work is done daily throughout the campus to address student needs through equity and diversity.  Chair Wildman thanked everyone for their efforts, stating that the award would be received Halloween night in New York City.

 

ORAL REPORTS

 

BOARD MEMBER REPORTS

 

Student Trustee’s Report

 

Student Trustee Gary Meyer reported that the Student Senate Retreat was a successful event with great team building.  They worked on their goals for the year, planning for student activities, the textbook rental, reserve and loan program, and increasing the Senate outreach.  The Student Senate has a liaison with Delta High School and plans to strengthen that connection.  They plan to work on sustainability throughout the campus and help the Bike Club.  Instructional Grants will be re-named Student Senate Grants, and be funded this year at $25K.

 

 

STUDENT

TRUSTEE’S

REPORT

 

 

Superintendent’s Report

 

Superintendent/President Brian King stated that he was proud that Cabrillo is one of five regional winners of the ACCT Equity Award, and could be the national winner, also.  He stated that it was a tribute to the hard work across the campus and by the Board, noting that commitment translates to results.  President King reported that enrollment is up 6-8%, year-to-date.

 

 

SUPERINTENDENT’S

REPORT

 

 

Faculty Senate

 

Steve Hodges, Faculty Senate President, reported that faculty are excited about the fall semester, with the strong enrollment and full classes.  He noted that it will be an interesting year with the budget challenges, and the internal issue of most interest is the space allocation process.

 

 

FACULTY SENATE

 

CCEU

 

Mikki Adams, CCEU Director substituting for Stephanie Stainback, CCEU President, expressed her appreciation to everyone for making All College Day and the first week school the best in recent memory.  She stated that while there was much on the CCEU plate right now, the largest issue was the commensurate reduction in staff and services.  Ms. Adams reviewed the current status in Financial Aid, which is down one FTE in staff while the tough financial times and higher enrollment have increased the number of financial aid applications by over 1000.  She noted that President King met with staff and a pilot plan was proposed; staff is feeling hopeful of some relief.  Ms. Adams stated that the real concern is that there is not an overall plan to reduce services commensurate with reduced staffing, and in some areas, like Financial Aid, it would be extremely difficult to do without impacting students.  Ms. Adams noted for the record that this is month two for the college without a carpenter on staff.

 

 

CCEU

 

CCFT

 

CCFT member Michael Mangin substituted for Paul Harvell, CCFT President.  He stated that faculty are glad to be back, CCFT events during Flex Week were great and it was energizing to come together and welcome new folks.  He thanked the Board and administrators for making it possible to connect with students and teach, but sadly pointed out that faculty salaries had slipped from 6th in the state in 2002 to 38th now, by the same measurement.  He expressed his concern regarding the situation and his understanding regarding the challenge.

 

 

CCFT

 

ACTION ITEMS

 

Item 13. Citizens’ Oversight Committee:  Measure D 2008 Annual Report

President King presented the recommendation that the Governing Board receive the Measure D 2008 Annual Report from the Citizens’ Oversight Committee.  He expressed his appreciation to Kris Reyes, the outgoing Chair of the Citizens’ Oversight Committee.

 

Mr. Reyes thanked the staff for their patience with the Committee over the years, answering questions with full respect.  He thanked his fellow committee members, most of who changed over the years, except Lou Tuosto and Rodney Brooks, who served with him as founding members since the bond campaign.  Mr. Reyes recognized many audience members as participants in the bond campaign and noted his personal pleasure in having been a part of this growth for Cabrillo.  He noted that it is always reassuring to know that Cabrillo is here to meet the needs of the community.  He officially presented the Citizens’ Oversight Committee Measure D 2008 Annual Report to the Governing Board.

 

Chair Wildman thanked Mr. Reyes for his leadership with both the bond campaign and the committee, noting that it was an excellent report.

 

Trustee Spencer also thanked Mr. Reyes, stating that she knew how committed he was to Cabrillo and its values.

 

Trustee Leopold echoed his colleagues, noting that Mr. Reyes is one of Cabrillo’s ambassadors in the community.  He suggested that in the future, the report reflect the name “Samper” instead of SAC, since the college had such a generous donor.

 

It was moved and seconded (Leopold/Spencer) to receive the Measure D 2008 Annual Report from the Citizens’ Oversight Committee.  The motion carried unanimously (Stonebloom absent).

 

ACTION ITEMS

 

 

CITIZENS’ OVERSIGHT COMMITTEE:  MEASURE D

2008 ANNUAL REPORT

 

Item 14. Appointment of Members to the Measure D Citizens’ Bond Oversight Committee

President King presented the recommendation that the Governing Board appoint the following five members to the Measure D Citizens’ Bond Oversight Committee:  John Fry, Michael Bethke, Helen Palmer, Bob Petersen, and Gary Meyer, as outlined in the Board report.

 

It was moved and seconded (Leopold/Meyer) to appoint the following five members to the Measure D Citizens’ Bond oversight Committee:  John Fry, Michael Bethke, Helen Palmer, Bob Petersen, and Gary Meyer, as outlined in the Board report.  The motion carried unanimously (Stonebloom absent).

 

 

APPOINTMENT OF MEMBERS TO THE MEASURE D CITIZENS’ BOND OVERSIGHT COMMITTEE

 

Item 15. 2008-09 Final Budget

President King presented the recommendation that the Governing Board approve the 2008-09 Final Budget, presented under separate cover.

 

Vice President Ard stated that this Final Budget fine-tunes the Preliminary Budget presented in June.  Not many changes are expected due to the State Budget.  She reported that committees are in place to receive feedback from the college community and the college will be transitioning into a multi-year budget planning process.  Vice President Ard stated that the current budget is not in balance by about $700K.

 

Trustee Leopold stated his appreciation for the budget work and noted that he was prepared to move forward.  He stated that it was unfortunate that Sacramento abdicated its responsibility; he was hoping the legislature would come up with an appropriate plan for cuts and revenue.

 

Student Trustee Meyer questioned page 48 of the budget, stating that he felt the second sentence of the second paragraph should read, “The revenue supports student activities, clubs…”  Vice President Ard agreed and stated that she would change the wording.

 

Trustee Garcia stated that one positive thing was that the reserves were protected at 5% in the budget.

 

Chair Wildman acknowledged the work and difficult conversations that took place campus wide to produce the budget.

 

It was moved and seconded (Leopold/Garcia) to approve the 2008-09 Final Budget.  The motion carried unanimously (Stonebloom absent).

 

 

2008-09 FINAL BUDGET

 

Item 16. Changes to Course Mapping for Minimum Qualifications for MESA

President King presented the recommendation that the Governing Board approve the changes to the discipline list for minimum qualifications.

 

It was moved and seconded (Leopold/Spencer) to approve the changes to the discipline list for minimum qualifications. The motion carried unanimously (Stonebloom absent).

 

 

CHANGES TO COURSE MAPPING FOR MINIMUM QUALIFICATIONS FOR MESA

 

Item 17. Contract Increase:  Industrial Training Education Center Project – Kasavan Architects

President King presented the recommendation that the Governing Board authorize the Vice President, Business Services to increase the Kasavan contract by the amount of $130,000 for the Industrial Training Education Center Project.

 

Trustee Spencer asked what project the funds covered.

 

Vice President Ard responded that the architect would evaluate the project for the level of LEED certification, along with the cost estimates.  She noted that she would bring those back to the Board for approval.

 

It was moved and seconded (Reece/Leopold) to authorize the Vice President, Business Services to increase the Kasavan contract by the amount of $130,000 for the Industrial Training Education Center Project.  The motion carried unanimously (Stonebloom absent).

 

 

CONTRACT INCREASE:

INDUSTRIAL TRAINING EDUCATION CENTER PROJECT – KASAVAN ARCHITECTS

 

INFORMATION ITEMS

 

Item 18. Multi-Year Budget Planning Model

A multi-year budget planning model was presented for Governing Board information.

 

Vice President Ard stated that the model was previously shared with the College Planning Council.

 

Trustee Reece stated that he was pleased to see the multi-year model, noting that the effort will be more than returned by anticipating problems.  He added that it will go a long way in giving people an idea for reaching goals.

 

Vice President Ard stated that the model will be supported with documentation, will be comprehensive and she will keep bringing updates back to the Board.

 

INFORMATION ITEMS

 

MULTI-YEAR BUDGET PLANNING MODEL

 

Item 19. Establishment of Cabrillo Global Education Center

Information regarding the establishment of a Cabrillo Global Education Center was provided for Governing Board information.

 

President King stated that the proposal for the Global Education Center had been presented to the CPC.

 

Vice President Chen stated that the proposal comes after extensive research and discussion, and she hoped for Governing Board support.

 

Trustee Garcia asked what types of activities were planned to enhance global awareness.

 

Vice President Chen responded that the program would increase overseas study programs, American culture and study opportunities, and both full and short term courses.

 

Vice President Kilmer added that Global Awareness is one of the Core Four.  International students will take already existing courses and will bring to life issues in the current curriculum.  They will integrate into the student body and build relationships between native and international students.

 

Trustee Spencer noted that it was a goal last year to bring more international students to the college.

 

Student Trustee Meyer stated that he was excited about the program and felt it was great for the students.

 

Trustee Reece commented that he was impressed by the financial contribution of these students.  He wondered if the Chamber might provide additional information and if the students’ parents might come, too, and stimulate the local economy.

 

Trustee Leopold encouraged an outreach to the UCSC program, noting that the extension recently canceled their international program and some facilities might be available.

 

Vice President Chen responded that she had already contacted UCSC.

 

 

ESTABLISHMENT OF CABRILLO GLOBAL EDUCATION CENTER

 

Item 20. Reducing Textbook Costs

Information regarding reducing textbook costs was provided to the Governing Board.

 

Vice President Ard reported that new Bookstore Manager Robin Ellis was recruited last spring and she hit the ground running. 

 

Trustee Garcia asked about the next steps and who was in charge of the process.

 

Vice President Ard responded that the Bookstore Committee, ably led by Robin Ellis, had members from the faculty, staff and students.  The Committee is moving forward with research and ideas.

 

 

REDUCING TEXTBOOK COSTS

 

Item 21. Study Travel

A report regarding Study Travel was provided to the Governing Board.

 

Trustee Garcia asked if students pay for Study Travel or if scholarships are available.

 

Vice President Kilmer responded that the college cannot pay; students can use some financial aid funds.  The program uses providers that give the best possible deals.

 

Trustee Garcia noted that in terms of ethnicity, Hispanic is low in participation. She asked if that was because of finance.

 

Vice President Kilmer responded that it may be cost, but also because students must be away from home for a month.  She added that the program has been around for many years and community members often participate, which can alter the statistics.

 

Dean Jim Weckler noted that Cabrillo is currently number one for short term study travel trips, but he anticipated the number dropping due to higher travel costs.

 

Vice President Kilmer stated that she was very proud that Cabrillo was number one in the nation.

 

 

STUDY TRAVEL

 

 

Item 22. Annual Report of Instructional Grants

The Annual Report of Instructional Grants was presented for Governing Board information.

 

Vice President Kilmer stated that she was very proud to report almost $10M in grants, including $2M in RDA funds, reflecting much work on behalf of faculty and staff.

 

Trustee Reece noted what a different place Cabrillo would be without all the grant funds.

 

Vice President Kilmer stated that the funds augment a lot of good programs, as well as fund great work.

 

 

 

ANNUAL REPORT OF INSTRUCTIONAL GRANTS

 

Item 23. Technology Plan Implementation Update

An update on the implementation of the Technology Plan was provided for Governing Board information.

 

 

TECHNOLOGY PLAN IMPLEMENTATION UPDATE

 

Item 24. Space Allocation Project Timeline

A Space Allocation Project Timeline was presented for Governing Board information.

 

 

SPACE ALLOCATION

PROJECT TIMELINE

Item 25. Facilities Master Plan (FMP) Project Status

The Facilities Master Plan (FMP) Project Status was provided for Governing Board information.

 

 

FACILITIES MASTER PLAN

PROJECT STATUS

 

Item 26. Quarterly Investment Report

The quarterly investment report for the quarter ending June 30, 2008, was presented to the Governing Board for information.

 

 

QUARTERLY INVESTMENT REPORT

 

Item 27. Financial Reports

Financial reports through June 30, 2008, were presented to the Governing Board for information.

 

 

FINANCIAL REPORTS

Item 28. Cabrillo College Monthly Calendar

The Cabrillo College Monthly Calendar for September 2008 was presented to the Governing Board for information.

 

Trustee Garcia offered to donate $100 for refreshments for Constitution Day activities, September 17th, 2:00-4:00 pm at the Sesnon House.

 

 

CABRILLO COLLEGE

MONTHLY CALENDAR

Item 29. Agenda for Next or Future Board Meeting

The following items were requested for information, action or presentations:

• Review of prior requests

 

 

AGENDA FOR

NEXT BOARD MEETING

ADJOURNMENT

The regular meeting of the Cabrillo College Governing Board was adjourned at 8:17 pm.

 

 

ADJOURNMENT

 

                                                                                    Respectfully submitted,

 

                                                                                    Secretary