Cabrillo College Governing Board Agenda

Monday, June 7, 2004

San Lorenzo Valley Elementary School

7155 Highway 9

Felton, California 95003

 

REGULAR SESSION

 

TIME

 

 

 

 

 

 

The Board will immediately adjourn to Closed Session.

 

5:00

 

 

 

 

 

 

CLOSED SESSION

 

 

 

 

 

 

1.

Conference with Labor Negotiator (Government Code 54957.6)

District's Designated Representative: Pegi Ard

Employee Organization: CCFT

 

 

 

 

 

 

2.

Conference with Labor Negotiator (Government Code 54957.6)

District's Designated Representative: Pegi Ard

Employee Organization: SEIU

 

 

 

 

 

 

3.

Public Employee(s) Discipline/Dismissal/Release

 

 

 

 

 

 

4.

Student Grievance

 

 

 

 

 

 

5.

Conference with Labor Negotiator (Government Code 54957.6)

District's Designated Representative: Gary Reece

Unrepresented Employee: Superintendent/President

 

 

 

 

 

 

REGULAR SESSION

 

 

 

 

 

 

1.

Call to Order and Roll Call

 

5:30

 

 

 

 

2.

Report Out of Closed Session

 

 

 

 

 

 

 

 

PROCEDURAL ITEMS

PAGE

TIME

 

 

 

 

 

 

3.

Minutes and Consent Agenda (these items are approved when the agenda is approved unless a Board member wishes to discuss)

 

5:31

 

 

 

 

 

 

 

a)

Minutes of May 3, 2004

7

 

 

 

 

 

 

 

 

b)

Warrant Registers

17

 

 

 

 

 

 

 

 

 

It is recommended that the Governing Board ratify warrant numbers 38295 to 39336 for the amount of $2,028,120.61.

 

 

 

 

 

 

 

 

c)

Budget Transfers by Resolution

41

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the following budget transfers by resolution:

043-04 General Fund transfers between expenditure classifications

044-04 General Fund augmentations: C/CE-Driscolls, CWS, Tech Prep, VTEA-ICDL Campaign, VTEA-CIS Regional Strategies

045-04 Child Development Fund transfers between expenditure classifications

046-04 Child Development Fund augmentation: CDE Best Practices

047-04 Building Fund transfers between expenditure classifications

 

 

 

 

 

 

 

 

 

d)

Quarterly Financial Status Report, CCFS 311Q

47

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the Quarterly Financial Status Report, CCFS 311Q.

 

 

PROCEDURAL ITEMS (continued)

PAGE

TIME

 

 

 

 

 

 

3.

e)

Annual Business Office Resolutions

51

5:31

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the following annual Business Office resolutions:

048-04 Authorizes official payroll and expenditure warrant signatures for the Period July 1, 2004 through

June 30, 2005

049-04 Provides authorization to solicit bids for goods or services for the period July 1, 2004 through

June 30, 2005

050-04 Authorizes the Vice President, Business Services to transfer funds as necessary at the close of the fiscal year

 

 

 

 

 

 

 

 

f)

Resolution 042-04: Establish a Bank Account for the International Computer Driver's License (ICDL Program

55

 

 

 

 

 

 

 

 

It is recommended that the Governing Board adopt
Resolution 042-04 authorizing the Vice President, Business Services to set up a separate bank account for the International Computer Driver's License (ICDL) enterprise fund to record revenues and expenditures.

 

 

 

 

 

 

 

 

 

g)

Authorization to Dispose of Surplus Equipment

57

 

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the Vice President, Business Services to dispose of the itemized equipment as surplus, according to the provisions of Board Policy 4160.

 

 

 

 

 

 

 

 

 

h)

Archaeological Technology Program Contract with California Department of Parks and Recreation, Year 4

59

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $32,000 contract from the California Department of Parks and Recreation and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college.

 

 

 

 

 

 

 

 

 

i)

Resolution 051-04: Child Care Grant Agreement with California Department of Education for Fiscal Years 2003-04 and 2004-05

61

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $3,552 grant from the California Department of Education and authorize the Vice President, Business Services to enter into Agreement FCAP-3289 with the California Department of Education by approving Resolution 051-04.

 

 

 

 

 

 

 

 

 

j)

Small Business Development Center Grant

63

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $140,550 grant from the California Community Colleges Chancellor's Office and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement and any future amendments on behalf of the college.

 

 

PROCEDURAL ITEMS (continued)

PAGE

TIME

 

 

 

 

 

 

3.

k)

WestEd Contract for Children's Center Infant Toddler Program

65

5:31

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $35,000 grant from WestEd and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college.

 

 

 

 

 

 

 

 

 

l)

Bay Area Regional Consortium Grant

67

 

 

 

 

 

 

 

 

It is recommended that the Governing Board accept the $4,000 grant from the Bay Area Regional Consortium and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college.

 

 

 

 

 

 

 

 

 

m)

Cabrillo College EOPS/PVUSD Migrant Education Summer Program

69

 

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the Vice President, Business Services to sign an agreement between Cabrillo College and the PVUSD Migrant Education Program, and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to the contract on behalf of the college.

 

 

 

 

 

 

 

 

 

n)

2003-04 Disciplines List

71

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the change to the discipline list for minimum qualifications.

 

 

 

 

 

 

 

 

 

o)

Human Resources Management Report

73

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the Human Resources Management Report.

 

 

 

 

 

 

 

 

 

p)

Director of Allied Health Job Description Update

77

 

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the minor revisions to the job description for the Director of Allied Health.

 

 

 

 

 

 

 

 

4.

Introduction of Newly Appointed Faculty and Staff

 

5:32

 

 

 

 

5.

Oral Communications

 

5:33

 

 

 

 

 

 

Members of the audience may speak to non-agenda items

(three minute time limit per speaker)

 

 

 

 

 

 

 

SPECIAL PRESENTATION

 

TIME

 

 

 

 

 

6.

Cathy Summa, Director of Marketing and Communications, will provide a report regarding strategies for addressing fee increases and their impact on enrollment.

 

5:36

 

 

 

ORAL REPORTS

 

TIME

 

 

 

 

 

7.

Board Members' Reports

 

5:46

 

 

 

 

 

8.

Student Trustee's Report

 

5:51

 

 

 

 

 

9.

Superintendent's Report

 

5:53

ORAL REPORTS (continued)

 

TIME

 

 

 

 

 

10.

Faculty Senate

 

5:55

 

 

 

 

 

 

Comments on issues of interest to the Faculty Senate.

 

 

 

 

 

 

 

11.

SEIU

 

5:57

 

 

 

 

 

 

Comments on issues of interest to the Service Employees International Union.

 

 

 

 

 

 

12.

CCFT

 

5:59

 

 

 

 

 

 

Comments on issues of interest to the Cabrillo College Federation of Teachers.

 

 

 

 

 

 

 

ACTION ITEMS

PAGE

TIME

 

 

 

 

 

13.

Ratification of Contract With New College President Pursuant to Government Code Section 53262

81

6:01

 

 

 

 

 

 

The Governing Board may consider ratification of a contract with a new college president, pursuant to Government Code Section 53262.

 

 

 

 

 

 

 

14.

Appointment of Measure D Citizens' Bond Oversight Committee

83

 

 

 

 

 

 

 

It is recommended that the Governing Board appoint seven members to the Measure D Citizens' Bond Oversight Committee, as recommended by the Superintendent/President.

 

 

 

 

 

 

 

15.

2004-05 Preliminary Budget

85

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the 2004-05 Preliminary Budget, provided under separate cover.

 

 

 

 

 

 

 

16.

Negotiated Agreement 2004-07: CCFT and District

87

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the three-year negotiated agreement between CCFT and the District.

 

 

 

 

 

 

 

17.

Award of Bid: East/West Corridor "Land Bridge"

89

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the Vice President, Business Services to award the base bid and both additive alternates for construction of the East/West ADA Corridor for a total of $798,000 to the lowest responsive bidder, Anderson Pacific Engineering of Felton.

 

 

 

 

 

 

 

18.

Award of Bid: Alterations to Room 1309 (21KV, Phase IV)

91

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the Vice President, Business Services to award the Base Bid and Additive Alternates #1 and #2 for the alterations to Room 1309 for a total of $191,679 to the lowest responsive bidder, Slatter Construction of Santa Cruz.

 

 

 

 

 

 

 

 

 

 

 

 

 

ACTION ITEMS (continued)

PAGE

TIME

 

 

 

 

 

19.

Award of Bid: Children's Center Improvements

93

6:35

 

 

 

 

 

 

It is recommended that the Governing Board direct staff to re-scope and re-bid this project and authorize the Chairman of the Governing Board to award the re-bid base bid and additive alternates for improvements to the Children's Center up to a total not to exceed $93,000.

 

 

 

 

 

 

 

20.

Award of Bid: Southwest Power and Communications

95

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the Vice President, Business Services to award the bid for the underground construction component of the South West Power and Communication Upgrade project for a total of $123,000 to the lowest responsive bidder, Cupertino Electric of San Jose.

 

 

 

 

 

 

 

21.

Award of Bid: HVAC Building 450, 500 and 700

97

 

 

 

 

 

 

 

It is recommended that the Governing Board authorize the Vice President, Business Services to award the base bid and all six additive alternates for the renovation/replacement of HVAC systems for the 450, 500, and 700 Buildings for a total of $937,850 to the lowest responsive bidder, Geo. Wilson, Inc. of Santa Cruz.

 

 

 

 

 

 

 

22.

Curriculum Committee Actions

99

 

 

 

 

 

 

 

It is recommended that the Governing Board approve the proposed curriculum changes, to become effective in Fall 2004.

 

 

 

 

 

INFORMATION ITEMS

PAGE

TIME

 

 

 

 

 

23.

Measure C Bond Refinancing and Sale of Measure D, Series A Bonds

175

6:45

 

 

 

 

 

 

A report on the refinancing of Measure C bonds and the sale of Measure D, Series A bonds is provided for Governing Board information.

 

 

 

 

 

 

24.

College Priorities Resulting from Program Planning Process

177

 

 

 

 

 

 

 

A report on the 2003-04 Instruction and Student Services Component planning processes is provided for Governing Board information.

 

 

 

 

 

 

 

25.

Fall 2004 Flex Week Activities

183

 

 

 

 

 

 

 

A report on Fall 2004 Flex Week activities is presented for Governing Board information.

 

 

 

 

 

 

26.

Spring 2004 ASCC Student Senate Election Results

185

 

 

 

 

 

 

 

The results of the 2004 Spring Student Senate election are provided to the Governing Board for information.

 

 

 

 

 

 

27.

Cabrillo College Master Plan, 2004-07: Planning Assumptions and Objectives, First Reading

187

 

 

 

 

 

 

 

The Cabrillo College Master Plan, 2004-07: Planning Assumptions and Objectives are presented under separate cover for a first reading, review and input.

 

 

INFORMATION ITEMS (continued)

PAGE

TIME

 

 

 

 

 

28.

Recent Grant Applications Submitted by the Instruction Office

NSF - Bay Area Regional Technology Consortium (Bay ITC)

NSF - Watsonville Digital Bridge Academy

Head Start Bureau for Early Childhood Education

189

7:00

 

 

 

 

 

 

A summary of grant applications submitted by the Instruction Office is presented to the Governing Board for information.

 

 

 

 

 

 

29.

Storm Water Management Plan

191

 

 

 

 

 

 

 

An overview of the District's recent Storm Water Management Plan is supplied as general information.

 

 

 

 

 

 

30.

Facilities Master Plan (FMP) Project Status

193

 

 

 

 

 

 

 

The monthly status report regarding current Facilities Master Plan projects is provided to the Governing Board for information.

 

 

 

 

 

 

 

31.

Quarterly Investment Report

199

 

 

 

 

 

 

 

The quarterly investment report for the quarter ending
March 31, 2004, is presented for Governing Board information.

 

 

 

 

 

 

32.

Financial Reports

207

 

 

 

 

 

 

 

The financial reports of all funds maintained by the District are presented for Governing Board information.

 

 

 

 

 

 

 

33.

Cabrillo College Monthly Calendar

x

 

 

 

 

 

 

The Cabrillo College activities calendar for the month of June is presented for Governing Board information.

 

 

 

 

 

 

CLOSED SESSION

 

 

 

 

 

 

 

ADJOURN

 

7:10

 

 

 

For ADA related meeting accommodations, contact Pat Borden, Executive Assistant to the President,
at (831) 479-6306 at least 24 hours in advance of the meeting.