Cabrillo College Governing Board Agenda (Revised)

Monday, January 12, 2004

Cabrillo College Sesnon House

6500 Soquel Drive

Aptos, California 95003

REGULAR SESSION

 

TIME

           

The Board will immediately adjourn to Closed Session.

   
           

CLOSED SESSION

 

5:00

       

1.

Conference with Labor Negotiators (Government Code §54957.6)

District's Designated Representative:  Pegi Ard

Employee Organization:  CCFT

   
       

2.

Public Employment

Title:  Superintendent/President

   
       

3.

Conference with Labor Negotiators (Government Code §54957.6)

District's Designated Representative:  Claire Biancalana and/or person to be designated by the Board

Unrepresented Employee:  Superintendent/President

   
     

REGULAR SESSION

   
       

1.

Call to Order and Roll Call

 

5:30

       
 

Report Out of Closed Session

   
           

PROCEDURAL ITEMS

PAGE

TIME

           

2.

Minutes and Consent Agenda (these items are approved when the agenda is approved unless a Board member wishes to discuss)

 

5:31

           
 

a)

Minutes of December 1, 2003

5

 
           
 

b)

Warrant Registers

13

 
           
   

It is recommended that the Governing Board ratify warrant numbers 29528 to 30334 for the amount of $1,913,356.55.

   
         
 

c)

Budget Transfers by Resolution

31

 
   

It is recommended that the Governing Board approve the following budget transfers by resolution:

001-04  General Fund transfers between expenditure classifications

002-04  General Fund transfers to/from reserves

003-04  General Fund augmentations: Bay Tech Standard, CAN-Articulation, CC Foundation Faculty Grants, Child Care Training Consortium, FTTW, LADDERS HRA-Calworks, MBRP-STC Workplace, NSF-Organic Chem, Student Financial Aid, Tech Prep-Evergreen; Reduction: SBDC

004-04  Child Development Fund transfers between expenditure classifications

005-04  Building Fund transfers between expenditure classifications

   
           
 

d)

Chancellor's Office Grant - "Teacher and Reading Development Partnership"

37

 
         
   

It is recommended that the Governing Board authorize the Vice President, Business Services to accept the $21,000 awarded and to execute and make all necessary arrangements in relation to this grant on behalf of the college.

   

PROCEDURAL ITEMS (continued)

PAGE

TIME

           

2.

e)

Acceptance of SBDC Contract with San José State University

39

5:31

         
   

It is recommended that the Governing Board accept the contract for $140,010 from the San José State University Foundation and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to the contract on behalf of the college.

   
           
 

f)

Approval of Children's Center Parent Handbook

41

 
         
   

It is recommended that the Governing Board approve the Children's Center Parent Handbook.

   
           
 

g)

Migrant Head Start Grant

43

 
         
   

It is recommended that the Governing Board accept the $42,873 grant from the Stanislaus County Office of Education Child and Family Services Division and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college.

   
           
 

h)

Acceptance of SBDC Contract with Monterey County Workforce Investment Board

45

 
         
   

It is recommended that the Governing Board accept the $21,796 grant from the Monterey County Workforce Investment Board and authorize the Vice President, Business Services to execute and make all necessary arrangements in relation to this grant agreement on behalf of the college.

   
         
 

i)

Human Resources Management Report

47

 
         
   

It is recommended that the Governing Board approve the Human Resources Management Report.

   
           

3.

Introduction of Newly Appointed Faculty and Staff

 

5:35

       

4.

Oral Communications

 

5:37

         
 

Members of the audience may speak to non-agenda items

(three minute time limit per speaker)

   
         

SPECIAL PRESENTATION

 

TIME

         

5.

Children's Center Director Lenore Kenny will provide an overview of Children's Center programs and recently received honors and commendations.

 

5:40

     

ORAL REPORTS

 

TIME

         

6.

Board Members' Reports

 

5:50

         

7.

Student Trustee's Report

 

5:55

         

8.

Superintendent's Report

 

5:57

     

ORAL REPORTS (continued)

 

TIME

         

9.

CCFT

 

5:59

         
 

Comments on issues of interest to the Cabrillo College Federation of Teachers.

   
         

10.

Faculty Senate

 

6:01

         
 

Comments on issues of interest to the Faculty Senate.

   
         

11.

SEIU

 

6:03

         
 

Comments on issues of interest to the Service Employees International Union.

   
       

ACTION ITEMS

PAGE

TIME

         

12.

2004 ACCT Trustee Leadership Award

49

6:05

         
 

It is recommended that the Governing Board take action to nominate Trustee Rebecca Garcia for the 2004 ACCT Trustee Leadership Award, and write a cover letter of support from the Board as outlined in the ACCT nomination procedures.

   
         

13.

Award of Contract:  Construction Management Services, Student Services Complex

51

 
         
 

It is recommended that the Governing Board authorize the Vice President, Business Services to execute a contract with Bogard+Kitchell in the amount of $750,400 for construction management services for the Student Services Complex.

   
         

14.

Award of Contract:  Landscape Design Architectural Services, Arts Education Classrooms Project

53

 
         
 

It is recommended that the Governing Board authorize the Vice President, Business Services to execute a contract with Land Studio for an amount not to exceed $268,000 for landscape design architectural services for the Arts Education Classrooms project.

   
         

15.

Professional Development Leaves, 2004-05

55

 
         
 

It is recommended that the Governing Board approve the content and authorize the Vice President, Instruction, to make the final determination of the 2004-05 faculty professional development leaves within the expenditure limit authorized through CCFT negotiations.

   
         

INFORMATION ITEMS

PAGE

TIME

         

16.

2004-05 Budget Planning Assumptions and Calendar

65

6:15

         
 

The 2004-05 Budget Planning Assumptions and Calendar are presented under separate cover for Governing Board information.

   
         

17.

2003 Cabrillo College Fact Book

67

 
         
 

The 2003 Cabrillo College Fact Book is presented for Governing Board information.

   
       

18.

Spring 2004 Flex Week Activities

69

 
         
 

A report regarding Spring 2004 Flex Week activities is presented for Governing Board information.

   

INFORMATION ITEMS (continued)

PAGE

TIME

       

19.

Revisions to BP and AR 3280, Repetition of Courses

71

6:40

         
 

Proposed revisions to Board Policy 3280, Repetition of Courses are presented for a first reading and will return for a second reading and action at the next Board meeting.  Revisions to Administrative Regulation 3280, Repetition of Courses are presented for Governing Board information.

   
       

20.

Revisions to BP and AR 6160, Student Health Services

77

 
         
 

Proposed revisions to Board Policy 6160, Student Health Services are presented for a first reading and will return for a second reading and action at the next Board meeting.  Revisions to Administrative Regulation 6160, Student Health Services are presented for Governing Board information.

   
       

21.

Revisions to AR 5105C, Adjunct Faculty Search and Selection Procedures

81

 
         
 

Revisions to Administrative Regulation 5105C, Adjunct Faculty Search and Selection Procedures are presented for Governing Board information.

   
       

22.

Board Financial Assistance Program (BFAP) Student Financial Aid Administration Allowance

87

 
         
 

A report on the allocation of BFAP funds is provided for Governing Board information.

   
       

23.

Recent Grant Applications Submitted by the Instruction Office

§ MESA Grant - Leadership Retreat

§ Children's Center Continuing Grant

§ Health Resources and Services Administration Grant - PIPEline

  Project

§ VTEA Mini Grants

91

 
         
 

A summary of grant applications submitted by the Instruction Office is presented to the Governing Board for information.

   
       

24.

Facilities Master Plan (FMP) Project Status

93

 
         
 

The monthly status report regarding current Facilities Master Plan projects is provided to the Governing Board for information.

   
       

25.

Financial Reports

95

 
         
 

The financial reports of all funds maintained by the District are presented for Governing Board information.

   
         

26.

Cabrillo College Monthly Calendar

115

 
       
 

The Cabrillo College activities calendar for the month of January is presented for Governing Board information.

   
       

CLOSED SESSION

   
         

ADJOURN

 

7:10

For ADA related meeting accommodations, contact Pat Borden, Executive Assistant to the President, at (831) 479-6306 at least 24 hours in advance of the meeting.