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Student Activities Forms

 

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FORMS

If you need to make an Agenda Request for the ICC, Click Here.

Event Request Form

This form must be completed for all student activities.  Please take the time to read the form before completing it.  You can submit the completed form in person at the Student Senate Office front desk (Room 902), mail to Zach McDaniel, Student Activities Coordinator in the Student Senate Office, or email the completed form to zamcdani@cabrillo.edu. Forms must be turned 5 business days prior to your event or it will not be signed by the ICC Advisor and may not be used for incentive points.

 

Purchase Requisition Form

This form is needed for any purchasing or reimbursement requests. If you are a part of a club, your club's treasurer will be the one to fill this out and know your clubs account number (which may be requested from the Student Activities Coordinator). You will also need to attach the club (or ICC) minutes where the item was approved along with any reciepts, quotes, etc.

When you complete a purchase requisition, you should save a copy to your computer and will need to print it out to have your club's president (or treasurer) sign the form, then your club's advisor, and finally it should be submitted to the Student Activities Coordinator for their signature.

Note: A purchase requisition cannot be processed without the proper signatures, minutes, and reciepts/quote, etc.

Once it is submitted to the Student Activities Coordinator, if there are no issues, it will be processed within a week to two weeks time, depending on what is being submitted.

If you have any questions, please contact the Student Activities Coordinator at zamcdani@cabrillo.edu.

 

Food and Bake Sale Request Form

The Food and Bake Sale Request Form must be submitted and approved for all bake giveaways or sales.  The Cafeteria's Food Service must approve this request if the food event is scheduled to take place during their operational hours. This restriction only applies at the Aptos campus.  Requests are approved on a first-come-first-served basis.  Availability varies.

 

Foodware Request Form

To request items such plates, napkins, utensils, etc., this form must be turned in to the Student Activities Coordinator one week prior to the event occurring for you to receive your materials. These materials will NOT be provided if turned in less than a week prior to event.

 

Incentive Form

The Incentive Form must be completed at the end of each semester.  Each student organization can earn up to $600 per semester by completing this form and listing events as directed.  Events listed on the Incentive Form are verified and approved at the Student Activities Coordinator's discretion.  Food sales do not qualify as events.

 

Request for Funding Form (RFF)

The RFF must be completed prior to requesting funds from the Inter-Club Council (ICC) or Student Senate.  Once this form has been completed and verified, please request an Agenda Action Item for the approval of funds.  Your request must be submitted to the ICC Chair or the Senate Chair (check club and senate websites for contact information and meeting times).

If you need assistance filling out your RFF, click here for a guide.

 

Field Trip Forms

There are 3 field trip forms that must be completed prior to any field trip event: the Field Trip/Excursion Request, the Field Trip/Excursion Attendance Log, and the Field Trip/Excursion Release. The first two documents only require one copy each, but every person listed on the Attendance Log must fill-out a copy of the Release form. All necessary documents must be submitted to the Dean of Students' office 1 week prior to the event or else the trip will not be approved. You do not need to turn these in to the Student Activities Coordinator. However, you are still required to complete and submit an Event Request (see above) to the Student Activities Coordinator 1 week prior to the event.

 

 

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