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Form 1098-T

The 1098-T Tuition Statement is an Internal Revenue Service (IRS) form, provided by Cabrillo, to students who either registered for classes or had a reportable transaction during the tax year. Reportable transactions include the billing for any qualified tuition and fees a student must pay to be enrolled, and financial aid transactions.

Will I receive a 1098-T form? How? And When?

If you enrolled in courses during the Winter, Spring, Summer and/or Fall semesters for the prior year then we will create a 1098-T for you. Your 1098-T may also report courses registered for the following Spring as many students enroll for Spring in the prior calendar year. For example, if you registered for Spring 2015 in December 2014, the fees will be reported on your 2014 1098-T.

In an effort to go paperless, Cabrillo publishes the 1098-T to your WebAdvisor account by January 31 of each year.

Why isn't there a specific year 1098-T form in WebAdvisor for me?

In certain situations, a 1098-T may not have been generated for you:

  • If a valid Social Security Number (SSN) is not on file with us.
  • If you were billed for qualified tuition and fees in the previous tax year, those amounts will not be reflected on the current 1098-T. When reviewing your records, please take into consideration the dates you registered for classes.

Which fees are reported on a 1098-T?

Cabrillo reports tuition fees (both resident and non-resident), student representation fees, and financial aid.

There was a change in reporting method for tuition and fees for the 1098T in 2018. Starting in 2018 Cabrillo reports the payments made by students during the tax year. In prior years Cabrillo reported amounts billed during the tax year. Both methods can lead to some confusion. Here are some common situations that cause confusion.

You registered for spring 2018 when registration opened in November of 2017.
These fees were reported on your 2017 1098T because that is the year in which you were billed for the classes. Those fees will not show up on your 2018 1098T since they were reported on your 2017 1098T.

You registered for Fall 2018 but paid for those classes in January 2019.
Because of the change in reporting, those fees will be reported on your 2019 1098T because that is the year in which the payment was made, so they will not be included on your 2018 1098T.

What do the amounts in each box represent?

  • Box 1 - Payments Received for Qualified Tuition and Related Expenses. Cabrillo does not report payments and does not use this box.
  • Box 2 - Amounts Billed. This box will contain any amounts billed between January 1 and December 31.
  • Box 4 – Adjustments for a Prior Year . This box will contain any billing adjustments for the prior tax year, made in the current tax year. (e.g. billing adjustments posted in 2015 for 2014 semesters.)
  • Box 5 – Scholarships or Grants . This box will contain amounts posted to student accounts from Financial Aid grants, e.g. California College Promise Grant, PELL, FSEOG, Cal Grants, EOPS Grants, CARE Grants, Child Development Grants and Chafee Grants in the tax year. Loans are not included.
  • Box 6 – Adjustments to Scholarships or Grants for a Prior Year . This box will contain the amounts of any adjustments posted in the reporting tax year for financial aid grants in the prior tax year. (e.g. grants posted in 2015 for 2014)
  • Box 7 – Checkbox for Amounts for an Academic Period Beginning in January through March 2015. This box will be checked if the invoices selected for Box 2 are for terms beginning during the first three months of the next tax year.
  • Box 8 – Check if at Least Half-Time Student . This box will have a check mark if the student was enrolled in six or more units during the Spring or Fall terms, or was enrolled in three or more units for Winter/Summer sessions.
  • Box 9 – Check if a Graduate Student . This box will have a check mark if the student has a Bachelor's Degree.

Do I send this form to the IRS with my tax return?

No. This form is for your information only. The 1098-T information is submitted electronically by Cabrillo College directly to the Internal Revenue Service. Information contained on the 1098-T form will be used by the IRS to determine if you qualify for an educational tax credit on your income tax return.

Where can I get more information about 1098-Ts and the educational tax credit available?

Cabrillo College cannot provide advice for determining eligibility or claiming educational tax credit. Ask your tax preparer or visit the IRS Tax Benefits for Education: Information Center for more information.


Cabrillo College Admissions & Records serves you from two locations:
Aptos: 6500 Soquel Drive, Aptos CA 95003; Voice: (831) 479-6100; FAX: (831) 479-5782
Watsonville: 318 Union Street, Watsonville CA 95076; Voice: (831) 786-4701; FAX: (831) 786-4715

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