Excess Units 3.3


Under "Study Load" in the catalog, it states that a student needs counselor approval to register for 19 or more units during the fall and spring semesters. During January session students can take one class only. During summer, students need counselor approval to take more than 6 units. Counselors give approval for excess units (19 or more in fall or spring semester, more than 6 units in the summer) by entering a Student Petition through the STPE screen.

Consider the criteria listed in the catalog under "Study Load" in deciding whether to grant the petition for excess units. The catalog states "the following criteria will be considered in the petition for excess units"

      Full-time student status the previous semester

      A "B" or better average the previous semester

      Difficulty level of the courses involved

      Full- or part-times employment

      Past record of withdrawals, no credits, or incompletes.

If you approve of the excess units, follow the instructions for the STPE screen.

If you deny the excess units, the student can appeal to the Counseling Director.

If denied by the Counseling Director the student can appeal to Academic Council.

Submitting the petition via the STPE screen will allow them to register for "excess units". It’s a good idea to do a "print screen" before finishing out on the STPE screen so the student has some written documentation that you have given approval.


STPE instructions:

    1) Type STPE and Enter

    2) Type Student’s Name, SSN# or ID# and Enter

    3) If there has never been a petition for the student, the system will take you directly to STPE.

    If there have already been petitions done for the student, these petitions will be listed on the screen by term.

    If there is an existing petition for the term you want to approve excess units for, see the NOTE at the end of this section.

    If there is no existing petition for the term you want to approve excess units for, continue on to step 4.

    4. At the prompt on the bottom of the screen, type "A" to Add a new petition and Enter.

    5. Type the term in which they want to take the excess units (e.g. 2003sp) and Enter.

    6. Field Jumpt (F4) to 4 and type "A" for approved and Enter.

    7. F9 and enter to finish.

    NOTE: Beginning Spring 2004, other departments started using STPE as a means of clearing students to enroll in certain classes (ie. Bio 21A and Geog 27). This means when you enter the students ID number, you may see an existing petition for the same term you're trying to approve excess units for.

    Do not start a new petition, instead, detail in to the petition that already exists for the term in question, field jump to field 4 and type "A" for approved.

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