4.12  Re-Distribution of Contract Time

Counseling Division scheduling guidelines for re-distribution for summer/winter hours worked.

The Counseling Division supports counselors requesting to re-distribute student contact hours worked in the summer/winter for non-pay. The main issue to be addressed in such decisions is full coverage of student counseling contact time. Requests will be approved as long as they do not adversely affect student appointment coverage. Counselors making request must agree to abide by the summer/winter re-distribution parameters established by the Counseling Division. Parameters are listed below:

• Counselors must submit summer/winter and academic year work schedule with a specific proposal of how hour are to be re-distributed.
• The Director of Counseling will set a date for submission of request, review request and make the appropriate recommendations. The Counseling Division recommends March 30 for summer/fall request and October 30 for winter/spring request.
• The Director of Counseling or designee and scheduling committee will meet at the end of summer to review summer schedules and assure counselors followed through on their proposal.

• The committee will review the process and make further recommendations as needed.
• Summer/Winter shall be worked on a unit basis. Counselors will schedule the summer units spread throughout a 5 day work week.
• For every summer/winter unit of non-pay counselor will be allowed to re-distribute 2 hours of student contact per week, based on a 16 week semester. Example: 1 unit of student contact in the summer would result in 2 hours off their fall/spring semester schedule per week.
• Counselors who are requesting Distribution of Duty days (11.5.2.2) are required to schedule office hours over a minimum of four (4) days per week during the fall/spring academic semester.
• No more than 6 hours per week can be re-distributed for either the fall or spring semester, due to the contractual obligation to work a minimum of 4 days per week.
• In order for the Counseling Division to ensure maximum coverage for students, it is required that counselors schedule office hours a minimum of four (4), during the fall/spring academic semesters.
• In addition to re-distribution as outlined above, a counselor may also request a full week re-distributed during the semester in exchange for one week of work in the summer/winter. In such case the time worked will precede the time off.