A claim for reimbursement is filed when a counselor has attended a conference and incurred expenses such as registration, mileage, parking and occasionally, hotel, airfare or meals. Prior to attending the conference, a Conference Attendance Request Form must have been submitted and approved (see section 4.3) with estimates for these expenses included.

The Cabrillo College Claim for Reimbursement – Conference & Conventions can be obtained from the Division office or the faculty lounge. Complete the form with full payroll name and conference information as requested, itemizing expenses for each day of conference attendance. Attach original receipts and document mileage, which is currently paid at 34.5 cents per mile. Indicate whether reimbursement is requested from AB 1725 Staff Development funds (by prior arrangement; see Section xxxx) Sign the form and forward to the Division Chair.

Once approved, the Division office will assign budget numbers and forward the claim to the Business Services Office. Claims are processed weekly, and reimbursement checks are distributed by the College Bank. Under normal circumstances, a minimum of two weeks’ processing time should be expected.

For information on reimbursement, see section 4.7 of this manual

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