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Alternate Media

A student registered with the Accessibility Support Center (ASC), with proper documentation, may be eligible to receive text in alternate format. Examples of formats offered include electronic text (e-text), digital audio, text enlargement, and braille.

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Phone:

831.477.5638

Email:

Send a Message

Office Hours:

Monday - Friday
8:00 a.m. - 3:30 p.m.

Location:

Building 1000 Room 1073 in The Hub, upstairs behind the library


Available formats

Electronic text (e-text)

Students requesting e-text must make their request for e-text in a timely manner, preferably 1-2 months before the semester when the book is required. To receive e-text students must show proof of purchase for their textbooks. The alternate media specialist will attempt to find the e-text from the publisher or other e-text databases and resources.

If the e-text is not available, the Alternate Media Specialist will remove the spine of the book, scan it, proofread the scanned text, and convert the e-text to an appropriate format for use with screen-reading software such as Claro, Text Aloud or JAWS.

Audio books

Some textbooks can be obtained audio format from Learning Ally (Formerly, Recordings for the Blind and Dyslexic). Students then can listen to their texts using free Learning Ally software or an MP3 player. Be advised that not all textbooks are available from Learning Ally, particularly if the texts are new editions or are highly specialized. If the audio file is not available, the student is advised to have e-text created as described above. MP3 files may also be prepared by the Alternate Media Specialist upon request, but can take considerable time to produce, depending on the content.

Braille and tactile graphics

Braille is a system of reading and writing for blind individuals. ASC provides braille embossing and tactile graphics created on special heat-sensitive paper to produce raised lines and images.

Print enlarging

The use of a closed-circuit television (CCTV) system permits magnification of the page being viewed if e-text is not available. CCTVs are available in the Library and at ASC. A CCTV is available to be transported to classrooms upon request.

Request process

  1. Arrange accommodations with an ASC Counselor or Learning Disabilities Specialist.
  2. Schedule an appointment with the Assistive Technology Instructor. At your appointment you will be introduced to the software programs used to access alternate media.
  3. Schedule an appointment and meet with the Alternate Media Specialist. Bring receipts for books or the books themselves to verify proof of purchase.

Alternate Media Request form (.rtf)

What happens next

When the application and request is completed, the alternate media assistant will determine the availability of pre-existing electronic texts (e-text).

If e-text from the publisher or another source is not available, you will need to consent for the alternate media assistant to create a digital format of the book. It will be scanned, proofread, and reproduced in a format for use with Claro, JAWS, or an MP3 player.

The book will be re-bound and returned to you. For ASC to provide alternate formats of a text, you are required to provide evidence (a receipt) that you own the book and you must sign a contract about the parameters of using this service.

If a publisher has the e-text, the student must provide or sign a certified print disability statement, proof that the college or student purchased the text, proof the student is enrolled in the class, and a signed contract agreeing not to share or copy the publisher’s e-text. When e-text is available and received from a publisher, it must be edited with special software.

Creating Accessible Media

The Teaching and Learning Center provides faculty and staff resources and training in creating accessible media and webpages. Training also includes steps for captioning video and web content design.
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Campus Safety | Accessibility

Main Campus, 6500 Soquel Drive Aptos CA 95003, 831.479.6100