Subject: Instruction Notes 02/03/03
From: Claire Biancalana
Organization: Cabrillo College, Office of Instruction
To: faculty@REMOVE-BEFORE-SENDINGcabrillo.edu (All Faculty)

Instruction Notes
02/03/03

SPRING 2003
I welcome you back to the college. I know you have already heard of the frightening news out of Sacramento. To compound it, we have to wait for the politicians to decide the final impact for this year and next. What ever the hit, we know full well that it will be severe. What is truly maddening about the Sacramento scene is that we will probably not have a definitive answer about our 2003-04 budget until early fall of next year after the semester has begun. In the meantime, we are placed in the impossible position of planning our Fall 2003 Schedule of Classes based on our best guesses. It is imperative that we all work together to lessen the impact on staff and faculty and to maintain the quality of our service to our students. What sustains me personally is the continuing quality of educational services you provide to our students, even in these dire times. I have a great deal of respect for each of you!

FALL 2003
You read in the CPC notes that the college put aside 1.6 million dollars towards the 2002-03 Gray Davis budget reductions. I want to thank each one of you for your contributions and the suffering your will endure because of them. Instruction contributed $655,915. More than half of it was from this years budget. The remaining was from one time accounts, those we were holding for long term plan implementation.

INSTRUCTIONAL PLANNING
Because of the drastic budget cuts proposed by Governor Davis for this and next academic year, I am deferring the Instructional Planning process for one year. The proposal for 2003-04 will create a need for substantial reductions to our base budget. In order for faculty to have time to look at programs with an eye to improving efficiencies, we will defer the Instructional Planning for one year. Those planners who started in 2002 will not have to complete the formal Instructional Planning Process until spring of 2004. Many have done substantial work on the report and are ready to submit it. Therefore, you may submit your plan by the original date of 2/14/03, but you do not have to submit it until 2/14/04. If you do submit it earlier, you will have an opportunity to update it before 2/14/04. Those faculty scheduled to begin planning now, will not begin until 2004. I hope no one is too disappointed!

TLC REMINDER
The Spring 2003 Flex Calendar is online at http://www.cabrillo.cc.ca.us/tlc/spring2003flex/index.html
Guidelines for flex requirements and a downloadable Flex Agreement Form are also listed on the site.
Please note: Our Gang is going to Año Nuevo on Wednesday, February 5 and leaving at 10am (not 8am) from parking lot
“E”. The flex week activities listed below have changed time slots. The web calendar shows the correct times. TUESDAY: Visual Arts Scholarship Seminar, Please note change in time 10am-12noon instead of 12noon-2pm, 311, Jamie Abbott and Susan Hoisington. WEDNESDAY: Our Gang (as in Spanky, Alfalfa, Darla, etc.) Flex Activity Our Gang (which includes you!) is on the road again. Please join us as we look for ways to teach and learn in and out of the classroom. We're off to see the elephant seals at Año Nuevo. Contact Chuck Smith for information or reserve space ext. 5211. There is a limited number of spots (although you can also drop by at the last minute to see if there are no-shows), and there will be a small park fee ($4 per person). We'll meet at the "E" parking lot (immediately above the 400 building) promptly at 10am. NOTE time change 10am-3pm instead of 8am-12noon, Off-campus Paul Harvell

LIBRARY HOURS
The Library's hours will be shorter in Spring 2003. The new hours are: Monday - Thursday 8:30am to 8:00pm; Friday 8:30am to4:00pm; Saturdays 12 to 5pm; Closed Sundays; no extended hours pre-final week Spring 2003. Thank you Governor Davis!

ETUDES ONLINES TRAINING OPPORTUNITY
CVC4 in cooperation with the Foothill College ETUDES project, announces registration for an Online ETUDES training
workshop scheduled from February 3rd through February 14th , 2003. Faculty and trainers interested in using Etudes are
encouraged to participate in this workshop. This training will be provided at no cost to colleges and participants.

This online course offers an overview of the key components of ETUDES, a learning management system that is easy to use.
The presenter will take you through a step-by-step process to set up a course using the software. Participants will follow
along with a training shell. ETUDES offers a complete set of tools to help instructors develop, deliver, and manage courses
over the Internet, whether they are fully online, hybrid, or web-assisted. Marcia P. Ganeles, Computer Technology and
Information Systems Division of Foothill College will facilitate the workshop. Online registration is available at
http://www.cvc4.org/etudes/
The first offering will be open to 30 participants. Selection of the participants will be on a first come first serve basis.
New offerings of the workshop will be offered based upon the interest generated from this workshop. Paul Meyers, CVC4
Project Director, pmeyers@cerrocoso.edu , 760-384-6239 is the contact.

WORK-BASED LEARNING ONLINE COURSE FOR FACULTY, ADMINISTRATORS AND CAREER CENTER STAFF
The Bay Area Regional Consortium are planning to offer the Work-based Learning Online Course from March 3 - April 30,
2003. They are doing a two month time frame to give faculty sufficient time to complete the course and the required
activities at the same time they are teaching their classes for the semester. They have an excellent group of community
college faculty and high school teachers who are completing the course during the January intersession. Don't forget that the
consortium are here to support you in your activities. Let them know what you need to spread the word about work-based
learning. Attached flyer: Flyer-Spring 2003 Work-Based Learning.pdf

A NOTE TO ALL OCCUPATIONAL PROGRAM INSTRUCTORS
Every year Cabrillo College receives approximately $325,000 in VTEA funds to support our Career Education programs.
These funds support disabled student services, tutoring, Career Night, curriculum development, conference attendance and a
number of other services. The amount we receive is in direct proportion to the numbers of students we serve who are
considered disadvantaged.

In order to ensure that we receive all the funds to which we are entitled we are asking you to survey your students. It should
take about 10 minutes of class time. A packet, with instructions and supplies sufficient for all your classes, will be in your
mailbox by February 26th. We are asking that you please return the surveys and any unused materials to the large box
labeled ‘VTEA STUF form surveys’ in the mailroom by March 7th. Should there be any questions or requests for additional
supplies please contact Leslie Read at x5778 or leread@REMOVE-BEFORE-SENDINGcabrillo.edu.

ADMISSIONS AND RECORDS INFORMATION
Rosters will be in Faculty mailboxes on Friday, February 7. Instructors can check their enrollment numbers at
http://www.cabrillo.cc.ca.us/webreg/enrollment.html Remember that Monday only, full-term courses will have only one class meeting during late registration! Faculty may consider distributing add slips to students via the Division.

Late Registration Dates for Spring 2003 are: At the Fireside Lounge; Aptos: February 10 through February 13 - Monday through Thursday (All offices are closed on February 14 and 17) 8:00 a.m. to 7:30 p.m.; February 18 through February 22 - Tuesday through Saturday: Tuesday through Friday 9:00 a.m. to 7:30 p.m., Saturday 10:00 a.m. to 2:00 p.m. Watsonville Center: February 10 through February 13 - Monday through Thursday 8:00 a.m. to 8:00 p.m.; February 18 through February 22- Tuesday through Saturday: Tuesday - Thursday 8:00 a.m. to 6:30 p.m., Friday 9:00 a.m. to 5:00 p.m., Saturday 10:00 to 2:00 p.m. Please remind your students of the deadlines for registration.

BUDGET PLANNING
The work of identifying budget reductions will be difficult. It will require the careful attention from every member of the faculty and staff in department and division discussions. It is likely we will be forced to seriously reduce the schedule. I expect that this will impact all Cabrillo programs and services. It is imperative that you look at you programs and curriculum and identify the core that is essential for student success.