The Student Employment Program for on-campus student jobs allows students to work up to 8 hours a day, up to 19 ½ hours a week*, up to five days a week, Monday-Sunday, for all positions combined. Student employees may start to work as soon as their hiring paperwork has been processed by the Student Employment Office and their supervisor has received a Student Employee Authorization To Begin Employment. Students must complete new hiring paperwork as of July 1st of each academic year, in order to continue to work on campus. Students must stop working if they drop below 6 units of current enrollment. Students must successfully complete 6 units each semester to be able to continue working as a student employee.
Federal Work-Study students and any student receiving partial work-study funding must stop working the last day of Spring Semester. Students who violate any of these program requirements may be administratively terminated.
*Weekly hours MAY be augmented during spring, summer or winter breaks. Additional hours must be pre-authorized.
Cabrillo Community College does not discriminate on the basis of ethnic group identification, national origin, religion, age, sex, race, color, physical or mental disability or sexual orientation in any of its policies, procedures, or practices. This nondiscrimination policy covers admission and access to, and treatment and employment in, the college's programs and activities, including vocational education. Limited English language skills will not be a barrier to admission to and participation in vocational education programs.
See the Non-Discrimination Policy here:
To request more information about equal opportunity polices and the filing of grievances, contact:
Victoria Lewis, ADA Coordinator 479-6406
Beth McKinnon, Section 504 Officer 479-6394
Diane Goody, Asst. Director of Human Resources 479-6261
Michelle Donohue, Dean of Students 479-6525
All of the above can be reached at: 6500 Soquel Drive, Aptos, CA 95003.
The college recognizes its obligation to provide overall program accessibility for students with disabilities. Contact the Section 504 Coordinator to obtain information as to the existence and location of services, activities, and facilities that are accessible to and usable by persons with disabilities.
Inquiries regarding federal laws and regulations concerning nondiscrimination in education or the college's compliance with these provisions may also be directed to:
Office for Civil Rights, Region IX
U.S. Department of Education
Old Federal Building
50 United Nations Plaza , Room 239
San Francisco , CA 94102
It is the policy of the Cabrillo Community College District to provide an educational, employment and business environment free of unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct or communications constituting sexual harassment, as defined and otherwise prohibited by state and federal statutes.
For additional information regarding this policy and the procedures involved, contact the Human Resources Department or Dean of Students.
It is the policy of the Cabrillo Community College District to maintain a campus free of the unlawful manufacture, distribution, dispensing, possession or use of controlled substances as listed in Section I-V of Section 202 of the Controlled Substances Act (21 USC Section 812), which includes, but is not limited to, substances such as marijuana, heroin, cocaine, amphetamines, and alcohol.
Smoking is prohibited at Cabrillo College except for designated parking lots.
If your work period is four hours or longer, you are entitled to a paid 15-minute break. An unpaid ½ hour - one hour lunch break can be arranged with your supervisor if your work shift is four hours or more.
An employee of the District is prohibited from volunteering to perform services which are the same type of services that he/she is paid by the District to perform (Fair Labor Standards Act).
You have the right to clear instructions, a safe work environment, and all necessary equipment and materials to perform the required work. Your supervisor or their official designee should be available to you on campus at all times when you are working. Student employees are not issued keys and do not have the authority to open or close facilities.
If you have questions about your rights as an employee, please contact the appropriate party as listed, or the Student Employment office.
You have the right to a safe work environment. It is your responsibility to read all available safety literature and to perform the duties of your job in a safe manner. All college employees are required to complete a safety training every two years. Proof of completion must be submitted to the Student Employment Office for each student employee.
Student employees and work-study students must not work more than 19½ hours a week and not more than 8 hours a day. Student employees may not work more than 5 days, Monday through Sunday.. Work-study students and any student receiving partial work-study funding must stop working the last day of Spring Semester. No work assignment will extend beyond June 30th. Earlier ending dates may be indicated. Hiring paperwork must be completed for each academic year, and for each new work assignment. New hiring paperwork must be completed for any assignment as of July 1 st each year.
Employment papers, which include a temporary-hourly hiring form, I-9, W-4 form, a criminal history inquiry form and an emergency notification form, must be completed and a Student Employee Authorization to Begin Employment form must be received by the supervisor before the first day of work . Work-study and FAST TRACK students must receive and process their employment papers through the Student Employment office (Rm. 804), other student employee's start the paperwork with the hiring division or department, then bring the paperwork to Student Employment for final processing.. Any hours worked by FWS or FTTW students prior to the date they are authorized to begin employment by Student Employment will be billed back to the hiring department. All required I-9 employment verifications must be completed with the Student Employment office or you cannot start to work or be processed for payroll.
Work-Study and FAST TRACK time cards can be obtained from the Student Employment office. Student Employee time cards can be obtained from the Division/Department Office (who can order them through business Services). The College intends to go to web based time cards in the near future. All supervisors will be given training in this prior to implementation .
Currently, time cards should remain on file at the work station until submitted to the Payroll Office. We strongly suggest that you keep your time card in an area easily accessible to your supervisor so that it can be processed for payroll if you are not scheduled to work on the day it is due. Remember that you must sign it and indicate the correct budget number and pay rate for it to be processed. FWS and FTTW time cards must be first submitted to the Financial Aide Office, and then to Payroll for processing at the end of the pay period.
Type or print clearly all required information on each time card.
Hours worked on weekends and holidays must be initialed by your supervisor.
The Division or Department for whom you work is responsible for sending completed time cards to the Payroll Office or the Financial Aid Office for processing, on or before the closing date each month (usually the 20th). Time cards received after the closing date will not be processed until the following month.
If you have multiple work assignments in different departments, you must complete a separate time card for each department. Total combined hours must be less than 8 hours a day and 19 1/2 hours a week. Multiple work assignments are the exception, and require advance authorization. You can be terminated from multiple assignments if you do not follow the regulations on allowable hours worked per day per day or week.
All completed BLUE time cards must bear the signatures of the employee, the supervisor, and the Division or Department chairperson or manager, YELLOW time cards must be signed off by the Supervisor and then sent to the Financial Aid Office or Fast Track office as appropriate.
This authorization does not authorize overtime, or allow for work over 8 hours a day, more than 5 days a week Monday through Sunday, or more than 30 hours a week.
Checks are issued by the College Bank (inside the Administration Building) on the 10th of the month, following the time card submission date. If the 10th of the month falls on a weekend or holiday, checks are usually available on the last working day prior to the 10th of the month.
You need to present proper picture identification in order to pick up your check.
You may not work more than a combined total of 19½ hours a week, or 5 days in a work week (M-Sun.), or 8 hours in one day. If you exceed these requirements, you will be restricted to working in a single position and department.
Each student employee is an important and valuable asset to the successful operation of Cabrillo College. We want you to enjoy the association and expect that you will put forth your very best effort. The following information is general in nature. Your supervisor will tell you what is expected of you for your specific job assignment.
Students who are receiving AFDC/TANF and who are enrolled in a minimum of 6 units may qualify for Fast Track Student Employment (FTSE) funds. Students meeting these two criteria are eligible even if they are not eligible for Federal Work-Study . As a result of a student's financial need and available funding resources, a student may be awarded FTTW based on financial need. Students with FTTW awards can be placed in a work- study/Fast Track job on or off campus and earn wages from the job, up to the amount of the FTTW award. The hours worked each week are determined jointly by the student and the supervisor (not to exceed 8 hours a day and not more than 19 1/2 hours a week).
FTTW placements require either a 25% salary match from the hiring department or the Financial Aid office unless the student is working for a pre-approved off campus non-profit organization.
To receive an award letter, the student brings their registration receipt to the Fast Track office, room 803. Verification of AFDC/TANF status can be done in the FTTW office. FTSE positions are the same as FWS positions.
The Federal Work-Study (FWS) Program was created under the Federal Economic Opportunity Act of 1964 to provide part-time employment for college students who qualify through the Federal Financial Aid process. As a result of a student's financial aid application, a student may be awarded FWS based on financial need. Students with FWS awards can be placed in a work study job on or off campus and earn wages from the job, up to the amount of the FWS award. The hours worked each week are determined jointly by the student and the supervisor (not to exceed 8 hours a day and not more than 19 1/2 hours a week). Priority application filing is between January 2 -March 2 to receive consideration for a FWS award for the following fall academic term.
Federal Work-Study placements are funded 100% and do not require matching funds unless the student works at an off campus pre-approved non-profit organization.
The only requirement for many entry level FWS jobs is that you have received a financial aid award and go through the referral and hiring process with Student Employment and the Personnel Department. Most FWS jobs are flexible to your school schedule, and give you the opportunity to learn new skills while earning income. We recommend that you target work -study opportunities that are related to your college major where ever possible.
Work is available in many departments and divisions on campus. The sooner a student contacts the Student Employment office for a FWS job once receiving an award, the greater the job possibilities. Some samples of different work areas are:
A complete listing of over 400 FWS and FTTW jobs is available on-line on the Student Employment web site.
You cannot start to work until all referral and hiring paperwork has been completed by the Student Employment office, and all paperwork has been completely processed by the Personnel Department. The Student Employee Authorization to Begin Employment form must be signed and dated by the Student Employment office BEFORE you begin to work .
(for those students with a Federal Work-Study or Fast Track to work award)
Yes, you can work more than one job on campus. However , the total number of hours you work weekly may not exceed 19 1/2 hours a week, more than 8 hours in a day, more than 5 days in a row Monday - Sunday. It is important if you are working more than one job, that your supervisors are aware of your other job, so that you are not scheduled to work in violation of these requirements.
Hourly and student employees are paid on the 10 th of the month, following the date that your time card is turned in. Please note, you are only scheduled for payment AFTER the Student Employment Office has processed your paperwork . Payroll periods generally run from the 20 th of one month to the 19 th of the following month. There are some exceptions to this in December and June. Check with your supervisor.
Since students are not allowed to work more than 8 hours a day, or more than 19 1/2 hours a week*, students are not paid overtime wages. Students who violate this requirement may be administratively terminated.
Student and hourly job pay rates are based on the requirements of the position that is listed. There are no raises. Your pay is based on the job you were hired to do, it is not based on the length of time you have been doing the job, how well you do the job, or how far you exceed the requirements of the position. You may qualify for a higher level position after you have gained experience on the job, but the position must be needed, available and funded for you to be able to apply for it.
Not necessarily. New paperwork is required at the beginning of each fiscal year. You must complete new paperwork as of each July 1 st , if you are re-hired for the next academic year. If you are a Federal Work-Study or FAST TRACK student, and your award is for both semesters, you may keep working as long as you are enrolled in 6 or more units. If your award is for one semester only, you must stop working on the last day of that semester. Federal Work Study and Fast Track students may not work past the last day of Spring Semester, or the last day of the semester if their award is for one semester only.
If you are hired directly by the department, and are working on a blue time card, one of the following hiring scenarios will apply: You may work in that position for as long as you are a enrolled in 6 or more units and your work is satisfactory; or until the end of the fiscal year; or until the project is completed; or until funding is no longer available.
You must stop working immediately if you drop below 6 units of current enrollment at Cabrillo College. You must maintain enrollment in 6 or more units to meeti work eligibility requirements. Failure to complete 6 units with a passing grade or working after dropping below 6 units may preclude future employment as a student employee.
Yes, misrepresenting your self on your application or hiring materials, poor performance, failure to work scheduled hours, lack of available funding, not following College rules and regulations, submitting false hours on a time card or working more than the hours allowed by the Student Employment Program, or any other generally accepted reason to discontinue employment may result in your employment with the college being immediately terminated.
Where can I park?
Student Employees do not get staff parking. Student Employees are restricted to parking in the parking lots designated for students.
Yes, Cabrillo employees are granted a paid 15 minute break in the middle of their shift, if they work at least a 4 hour shift. Lunch breaks are provided per LABOR CODE SECTION 512. (a) An employer may not employ an employee for a work period of more than five hours per day without providing the employee with a meal period of not less than 30 minutes, except that if the total work period per day of the employee is no more than six hours, the meal period may be waived by mutual consent of both the employer and employee.
Cooperative Work Experience Education (Co-Op or CWEE) allows you to earn units by performing new and expanded work activities related to your educational goals. For information on this program, contact Leslie Read, Co-Op Coordinator at 477-5650.
California law and Cabrillo College policy require it. Not all positions require that you be fingerprinted. Examples of positions which may require you to be fingerprinted are: positions requiring you to work with or around young children or the disabled, positions where you handle money, any work for Campus Police, or positions where you work with sensitive information. Jobs where you are required to drive may also be subject to drug testing.
Maybe. If you are working for a not-for-profit agency, your supervisor can contact Lyn Hood, Student Employment Coordinator, at 479-6413 and ask to participate as an employer in our Work-Study and Fast Track employment program. For-profit employers should contact the Cooperative Education Work Experience Coordinator, Leslie Read at 477-5650
All student and hourly employees must be supervised by contract staff, faculty or management. Hourly and student employees are not allowed to be supervised by other hourly or student employees. Your supervisor or their contract employee designee must be available on campus whenever the student or hourly employee is working. If you are working off campus on a FAST TRACK or Federal Work-Study award, you must have an agency or employer representative available on site when you are working.
All on-the-job accidents must be reported to your supervisor immediately, whether or not you seek medical attention. Regardless of how minor you may think the injury is, an accident report form must be completed. If your supervisor does not have the proper form, or is unaware of the proper procedure, please contact the Student Services office or the Student Health Center.
Generally, the answer is no. Your supervisor may make an occasional exception to this if all your work has been completed, and you remain available to handle the basic tasks of your job (assist students, answer phone calls, etc. Not all jobs are structured so that studying is at times possible. Although some of the awards are called Work-Study, you are not, in fact, being paid to study.
Your supervisor should "appoint" a temporary supervisor who is a regular contract employee of the college (not another student or hourly employee) any time that they are not physically present on campus and you are working. The temporary supervisor should be informed whenever they are responsible for you, and you should know who they are and how to contact them. Student employees are not authorized to open or close facilities and are not issued keys .
Due to liability concerns and Worker's Compensation and Cal OSHA issues, student employees are not allowed to work at home.
Due to a variety of factors including: labor law, overtime pay, union contracts, college policies and educational codes, student employees are not allowed to work more than 8 hours a day (total hours worked, no matter how many different jobs are worked), 19 1/2 hours a week*, 5 days Monday - Sunday. You can be terminated from your job for being in violation of these work-hour requirements.
* When school is not in session, and with advance authorization , students may be able to work up to (but not exceeding) 30 hours a week if they have funding available. Supervisor must initial time card and student must follow enrollment requirements (see page 5).
You are responsible for keeping track of each time card when it is turned in. A log sheet has been provided for you to use in the back of this book. Your supervisor should also be tracking your work hours to be sure that you do not exceed your award. If you work on campus, you should show up on your supervisors monthly budget print out. However, if you work more than one job during the year, or for more than one supervisor at a time, the only person who will have easy access to your up-to-date earnings is YOU.
Note: students who violate the conditions of employment may be administratively terminated.
Room 113 - 100 Building and Watsonville Campus
Registration (Mail-in, Hawk Talk (phone in) and In-person), Transcripts, General Education Certification, Verification of enrollment.
SAC WEST TOP LEVEL
Course Placement Testing, New Student Orientations.
SAC EAST BOTTOM LEVEL
New textbook sales, Used textbook buyback, Catalogs and Schedules of Classes, Extended hours during beginning of semester.
Career Workshops, Career Planning Classes, Career Reference Library, Career Assessment Testing, Career Counseling, EUREKA.
Building 955 Lower campus, next to "free" parking lot S
Parking enforcement, law Enforcement, lost and found.
Academic Counseling, Personal Counseling, Transfer advising
Courses in: Career Planning, Re-entry guidance, Academic Survival, College Study Skills.
Counseling, Learning Disabilities Assessment, On-campus transportation, Note-takers and readers
SAC EAST TOP LEVEL
Individual and group assistance to students who are EOPS, DSPS, or certain vocational majors with an academic disadvantage.
FAST TRACK TO WORK
SAC WEST BOTTOM LEVEL
Provides academic, personal and financial support services to students who qualify for Cal Works and Cabrillo's Fast Track to Work program.
Offers grants to students including: Federal Pell Grant, Board of Governor's Waiver (BOGW), Supplemental Educational Opportunity Grant (SEOG) and Cal Grants. Federal Work-Study and Federal Family Educational Loans and other grant and (FEEL) are also available.
First aid and direct medical services and referrals where indicated.
Health counseling and educational materials, Mental health, crisis and personal counseling (limited term). Pregnancy, strep throat and T.B. testing.
Support Services for International Students.
SAC EAST TOP LEVEL
Student Government, Student Honor Society (AGS), Student clubs and organizations.
SAC WEST BOTTOM LEVEL
On and off-campus job referrals for students, Full and part-time employment opportunities, Job seeking skills advising, Work-Study Placements, Community Job Board, Annual Job Fair. Processes all on-campus student employee hiring paperwork.
SAC EAST TOP LEVEL
Student problem resolution, Student bus passes. Student Clubs
Transfer Admissions Agreements (TAA's), Transfer Advisors, Transfer Workshops
Guaranteed Admissions, Agreements (GATE), College Catalogs, ASSIST.
Tutoring for EOPS eligible students. Assistance with subject areas is also available from the Math Learning Center and the Reading (479-6573) and Writing Centers (479-6319).
Veteran's assistance, education and training benefits.
318 Union Street
Registration, Financial Aid, Admissions & Records services, Counseling, Health Services, Courses, textbooks and most other college services.
Assignment 1: ________________________________________________
Budget Number :_________________________________________ % ____
Assignment 2: ________________________________________________
Budget Number: _________________________________________ % ____
THIS SECTION FOR WORK-STUDY AND FAST TRACK ONLY
Annual Award Amount: $_________ divided by hourly pay: $ /hr . Equals total number of hours you can work this academic year (from time of award, until this date: _______________. You can work a total of hours. *Or _____hrs. a week for _______ weeks. Do not work more than one-half your total hours each semester if you are awarded for the full year. Fill out each time card completely before submitting for your supervisors signature.
*Check with your supervisor to determine how many weeks you will be working.
Divide the total number of hours you can work from the figure above, by the number of weeks that your supervisor schedules you to work. This will tell you how many hours a week you can work. You may not work more than 19½ hrs. a week, 5 days a week (M-Su) or 8 hrs. in a day, and must work less than 170 days a year. These totals are for the combination of all jobs you are working on campus.
(170 day limit)