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Administrative
Departmental Review for Instruction
The Administrative portion of
Instruction includes:
Purpose of
Administrative Departmental Review
The purpose of systematic review and assessment is to recognize
quality and assist in the continuous strengthening and improvement of college
academic programs as well as to support services in the instruction component.
The process is
designed to:
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provide a rigorous examination
of services and their outcomes
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develop new insights into
effectiveness through assessment of the College’s Core Four Competencies
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engage departments in planning
program improvements that are responsive to student and community needs
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provide information for
resource allocation within departments and within the college.
Outcomes
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Improve programs and services
consistent with the College Mission and Master Plan and the Core Four
Competencies for Cabrillo
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Determine department direction
and goals for the next 6 years
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Foster cooperation among
college departments
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Develop information to assist
in the allocation of resources
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Increase responsiveness to
student and community needs
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Improve response to external
and demographic changes
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Respond to state and federal
mandates for accountability
Process
This self-study is conducted by the members and users of the
department/office. The self study should address the way in which the
departments/offices
·
contribute to a student’s ability to achieve the College Core Four Competencies
· are
effective in supporting and improving the instruction processes and services of
the college
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are cost effective to the institution
Data collected and analyzed will be both objective and
subjective. Emerging trends will be analyzed and used for improvement of
services. Programs will identify how office functions or activities address
aspects of the core four competencies.
On a six-year rotation each department will conduct a
self-study, review the data, discuss the findings and document the process and
findings in a written report. This process will begin in October with a meeting
of the department and the Instructional Administrators Council (IAC). At this
meeting the assessment process will be reviewed and an assessment team chosen.
The draft assessment process will outline the proposed data to
be gathered, the issues to be covered and the planned format. All five Division
Offices will conduct the assessment as one unit, and produce one report. The
draft of the assessment process is due the end of November. The IAC will review
this plan and provide feedback to the review team. The final written report is
due to the IAC March 31.
A summary of the written report will be submitted to the College
Planning Council. It will include a prioritized list of unmet needs, supported
by facts. The College Planning Council will forward this to the College Board.
Report
Format
The text of
this report shall be from 3 and 5 pages and must be reviewed and signed by the
appropriate administrators. The final report must be submitted with the
official title page. Each draft of the plan must be clearly dated. It will
include the following sections:
I.
Background and Analysis
Office Description
Briefly
describe the office functions, stating the mission, values, and goal of the
office and their relationship to the College Mission.
Relationships
Identify
the other college components most closely related to the office functions.
After meeting with the representatives of other college components describe the
functional relationships with them. In writing this section, consider:
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overlap with other services
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possible inter-component
collaboration
Costs
In this
section, review department income and expenditures including the office
expenditure, FTES cost and income.
Student Success
Describe
how the office functions assist students in achieving the Core Four Competencies
for the college.
Results of Internal Survey
Describe
the trends identified in these surveys.
Results of External Data Research
Describe
trends, issues, and challenges identified through your research of the data
affecting operations and efficiency.
II.
Program Directions and Recommendations
Describe
what is needed for your department/office to address the challenges identified
in the above background information. In formulating the department/office
directions and recommendations, consider all aspects needed to institute these
recommendations and remember that you are planning for the next 6 years.
Describe how you will continue and refine ongoing functions as well as implement
new directions.
Schedule
Administrative Departmental Review for Instruction
2006
The
Watsonville Center
2007
Career
Education and Economic Development
2008
The
Instruction Office
2009
Instructional
Development
2010
The Division
Offices
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