WELCOME

Cabrillo College welcomes community events in its fully staffed and equipped 520 seat proscenium Theater. There are 10 (ten) emergency house seats (of the 520 total) that are not permited to be sold until 15 minutes before the curtain of every production, and 5 (five) wheelchair access seating areas that are reserved for disabled and mobility impaired audience members. Producers should never sell more that 500 seats in advance of the event. The following producer's orientation will help you make the the most out of what we have to offer. Please read it carefully. Please feel free to Email or call us with any further questions, at 479-6146.  Email is prefered and will garner the quickest response.

Contacts

The Theater Management office handles scheduling, event staffing, and the technical details and equiptment use for events, ( Email,  Phone (831) 479-6146, FAX (831) 479-5045 attn: Theater Management, Mark Hopkins). Please Email or call Theater Management to reserve facilities, discuss technical requirements, or to get an estimate of facility use costs and event labor costs. Theater Management also schedules event staffing, theatrical equipment rentals, rehearsals and tech calls for each event in direct consultation with the Producer/Sponsor primarily by Email. Producers should plan to provide regular information updates to the Theater Management on a weekly basis during the month prior to scheduled event date.

Some limitations
The Cabrillo College Theater is used as the primary classroom for the Theatre Arts Department. It is also used by the Dance Department and the Music Department, as well as for a variety of College functions, therefore limits are placed on facility use as a performance space during weekdays & evenings, & the availabilty of the Theater changes from semester to semester. Public events and any preparations for them are scheduled primarily on Saturdays and Sundays, and the stage kept clear at all other times. Classes cannot be moved. Consequently we often refer producers to the following Venues:

Santa Cruz

The Rio Theatre  -  Santa Cruz, @700 Theater seats, theater lighting, theater sound Music, Dance, and Theater

Louden Nelson Center - Santa Cruz @200 seats  Music, theater and dance.@200 seats  Music, theater and dance.

Actors Theater - Santa Cruz  @80 seats  Theater lighting and sound. Small theater, lecture, classes, music events.

Holy Cross Church  - Santa Cruz, @ 500 seats (pews) Music events.

First Congregational Church  @ 400 seats chairs and pews. Music events, Small performances, lectures

Watsonville

Mello Center  (Watsonville)@700 Theater seats, theater lighting, theater sound. Theater, Music and Dance of all types.

BOOKING PRIORITY, PLACING HOLDS, FINALIZING FACILITY BOOKINGS.  Cabrillo College Theater is a classroom for the majority of the weekdays and weekday evenings. The academic programs in Theatre Arts, Music, and Dance have first priority in booking the Theater for classroom use and for productions. Summer is entirely reserved for the Cabrillo Stage Company , an academic program which provides professional theater training and production experience for technicians and performers as an integral part of their annual summer season of 'Broadway Style' American Musical Theater shows.

A tentative hold by off-campus producers can be made up to one year in advance. These holds are only tentative, pending the final draft of the academic calendar and the class needs of academic programs that share this facility(see the deadlines listed below), instructional use by campus programs, and co-sponsored use by all campus components, in that order of priority

Tentative availibilty of Theater Facilities for dates from 30 - 180 days in advance of the event date can be found online at the Cabrillo College Theater Availability Schedule. Email requests for a 'hold' are preferred and will automatically generate a  14 day hold on any available date that is not already commited to scheduled academic functions. A tentative hold on any date can be finalized only after the Academic use for the semester has been approved. The following deadlines determine when an event can be finalized and a contract issued to the producer:

For event requests proposed for dates from February 1st through August 25th.

  * Academic use is finalized by October 15th  of the prior year Community use is confirmed after

      October 15th.

For events proposed for dates from August 25th through January 31st.

 * Academic use is finalized by April 20th of the same year. Community use is confirmed after April 20th.

RESERVING FACILITY, STAFFING, CONFIRMING USE

Reservations for Community use and local Producers are made on a first come first serve basis. Cabrillo College Theater has minimum staffing requirements and our staff must be hired for most technical, stage, and house management duties. An IATSE rigger(s) must be hired to over see any installation that requires flying or suspending actors from any fixed point in the facility. Certain Sound and lighting designers in the area may be permited to operate our sound and lighting consoles, but Theater Management may require a house sound or lighting technicians to be present also, during the event. Box office staff can be arranged up to one month in advance of the event, if required. Facility use & 'Stage time' not reserved for classes or maintenance is made available to on-campus, county non-profit groups, and off campus producers. Theater Management can counsel you on the historical pattern of academic class needs and production schedules and help you determine the feasibility of your date requests. Please veiw the Theater Availibility Schedule for events planned in the next five months.

The Theater can be booked up to one month prior to an event, depending on staff and space availability. Theater Management reserves the right to refuse to book any event with less than 30 days of advance planning time.

Producers Page:

Average  Weekly Academic Use,

Calendar for the upcoming six months.

List of Dates that are generally available for off campus producers.

INSURANCE & CONTRACTS. After the event hold has been finalized producers must complete a Facility Use Request which is approved by the Theater Management, the Dean of VAPA, and the Vice President of Instruction. A booking contract is then issued by the Cabrillo College Community Education office. The producer will need to provide a deposit and a certificate of general liability insurance, naming Cabrillo College as additionally insured in the amount of one million dollars.

EVENT CHECKLIST. Please print this checklist page and complete it in full. When you contact the Theater Manager this information will be required to complete your booking. No booking can be finalized without providing this information in writing to the Theater Management with your Facility use request.

WHO TO CONTACT   Theater Use and avaliability: Theater Management, Email,  Phone (831) 479-6146, FAX (831) 479-5045 (attn: Theater Management, Mark Hopkins), handles scheduling, staffing, and technical details of events. Please call the Theater Management office first to reserve facilities, discuss technical requirements, or to get an estimate of facility use and event labor costs. Theater Management will arrange all staffing, theatrical equipment rentals, rehearsals and tech calls for your event in direct consultation with each producer. Producers should provide regular information updates to the Theater Management on a weekly basis during the six weeks prior to each event.

Contracts Billing, and Ticket sales: After your event is scheduled and your facility use request is confirmed, the Cabrillo College Community Education office (Cabrillo Extension) (831) 479-6331, will handle contracts, insurance, box office staff, billing for your event. 

The Cabrillo College Ticket Office

Tickets can be purchased by calling  the Cabrillo College Ticket Office at (831) 479-6331.

Renting other Campus Facilities 

The Cabrillo College Community Education office (Cabrillo Extension) (831) 479-6331, can handle use requests, scheduling, and arrange rentals for all other Cabrillo College facilities.

CO-SPONSORSHIP BY ACADEMIC PROGRAMS & CAMPUS COMPONENTS   Academic programs may co-sponsor events in the Cabrillo Colege Theater. Co-sponsorship reduces rental fees and classified staff labor chargebacks. There are mandatory guidelines for co-sponsorship, but the most important elements are outlined below. Please contact the Theater Managment if you need further information about having a special event for your program.

Co-sponsorship Requirements:

1)  A signed co-sponsorship agreement between the performing group and the sponsoring Department/Division, which outlines the tangable pedagogical benefit & financial benefit, other benefits to the sponsoring academic program.

2)  Co-sponsored event(s) must have a liason from the sponsoring Department/Division at the Theater at all times that the sponsored group is present.

3) A Co-sponsored event must be gauaranteed by campus budget #, or a Cabrillo College foundation account, that has a balance of funds large enough to gaurantee the fees for facility use, equipment use, and labor charges attributable to the sponsored event.

4) The Co-sponsorship Agreement must be approved by Theater Management, the Dean of the VAPA division, and the Vice President of Instruction of Cabrillo College.

 CO-SPONSORSHIP AGREEMENT

Road House

Cabrillo College Theater is a road house. Productions must be self contained. Some small props and stage decor may be rented from the Theater arts department, subject to advance agreement and availability. No tools or shop use are provided with the facility. There is no loading dock, access to the stage for load-in of scenic & event  equipment is made through double panic bar doors with a removable post. The doors open to Six feet by ten feet and access center stage left. Flats on the diagonal can be somewhat larger. There are two self powered electric lifts, and ladders of various sizes for scenic setup and lighting setup. Theater staff must operate lifts at all times. There is no storage. No painting is permited in, or around, the facility.  Use of flames and pyro is not permited without approval of the Fire Department , advance approval from the administration, & a risk assesment by college insurance entities.

Rental Costs

Community users fall into one of two categories: Commercial and Non-Profit 501(c)(3).  Consult the following chart for costs, but call the Theater Manager for a more accurate estimate, as rates change and minimum staffing requirements apply. All events with an invited audience usually require a Theater Manager, Stage Manager, House Manager and Door Monitor.  Light and Sound operators will also be required if in-house equipment is used.  Additional staff may be assigned at the Theater Manager’s discretion to ensure the timely mounting of an event.

Small items such as adhesive tape, recording tape, tie-line, and batteries, May not necessarily be in stock. We charge $15.00 per roll for Gaff tape. No other tape is permited on floors or walls.

HOUSE and LOBBY

520 Theater seats, green, cushioned. First two rows removable. No balcony. Four aisles.

LOBBY measures 16'D X 44'W.  There is ample free wall space for displays. All displays must be cleared with management prior to installation. Sufficient space for two 3' X 6' tables for non-food concessions.  No food or drink is allowed in the lobby.

FOOD AND DRINK CONCESSIONS tables may be placed outside under the veranda or in the open square outside the Theater.  Tables can be ordered by the Theater Manager if requested at least two weeks in advance. Concessionaires should provide their own tablecloths, power cords, and supplies (and lights if they're out in the square during the evening).  Three twenty- amp circuits are available outside on the Quad.

RESTROOMS are entered via the lobby. They are wheelchair accessible.  A drinking fountain is located in each restroom.

STAGE FEATURES

PROSCENIUM:   36' to 50' adjustable width,
16' high.

STAGE DIMENSIONS:  50' W X 30' D x 20' H, no fly space; battens dead hung from 2' X 2' unistrut grid. Shallow wing space stage right; deep on stage left, no traps, no orchestra pit. STAGE DECK is 1/4" double tempered masonite over 3/4" fir. No screws or nails may be driven into the floor. MARLEY DANCE FLOOR not available. However some local dance companies may have marley floor for a fee. There would be additional labor charges to set-up a marley floor.

THE BACK WALL of the stage is painted white and typically used for the cyc. There is no soft cyclorama.

SOFT GOODS (CURTAINS)

MAIN CURTAIN: On manual pull track from stage left, a medium burgundy color.

STAGE SOFT GOODS: Four tormentors:Black. 2 travellers;( a mid stage traveller and an up stage traveller) 2 pair movable legs (between the midstage traveller and the upstage traveller) ;

Four Teasers - 4 borders between the 1st & 5th electrics.

COMMUNICATIONS

A TWO CHANNEL CLEAR COM communication system is installed in all normal and appropriate places, and additional remote stations can be installed. Use of the Clear-com is included in the rental of the facility. Four Wireless Clear Com headsets are also available. Batteries for four wireless headsets average $12.00 per day (5 hours), there is a one time use fee of $30 four using the wireless headset system during an event.

BACKSTAGE MONITORS are in place in the green room, dressing room, lighting control booth, and followspot booth.  Two microphones in the second lighting bay pick up music and dialouge from the stage, and a permanent push-to-talk paging mike is installed stage left, allowing the paging of green room and dressing rooms.

DRESSING ROOMS

BEHIND THE UPSTAGE WALL, accessed by upstage exit doors on stage right and stage left, is crossover passageway with, six private dressing rooms, two small restrooms with showers, and a large makeup area accommodating up to 18 persons.  There are two sinks in the makeup area. Additional dressing room space can be arranged in adjoining classrooms, pending availability, with advance notice and approval of Theater Management.

LIGHTING

A COMPLETE LIGHTING SYSTEM is available and is included in the rental.

The lighting console is an ETC expression 3  board .  The light booth is upstairs at the back of the house. DIMMERS:  There are 204 2.4K dimmers. Dimmer-per-circuit installation. 12 of the 204 dimmers are dedicated to CYC lights and to the 5th electric position.

STAGE CONNECTORS are 20 amp new-style twistlock.

LIGHTING INVENTORY is available separately.  Our rep plot is typically an excellent foundation for most lighting needs.  Time constraints typically prohibit a complete light rehang. Producers must pay to restore the theater to the Rep plot immediately following the final production.
The rep plot is uncolored.  In-house gel can be rented, as available.

SOUND
 
A COMPLETE SOUND SYSTEM is available and is included in the rental.

HOUSE SPEAKERS are clustered over the proscenium and hung at the side walls of the house. The system is comprised of Apogee Center Cluster  and Apogee side fill speakers. The speaker system is wired and powered to permit stereo mixing, but the typical mix has very minimal sterio imaging to assure that all seats have similar sound. Typical house configuration is a mono mix to the center cluster with slight stereo imaging to the side fills.

CONTROL is provided by a Soundcraft K2 40 channel console (purchased in 2005) with eight sub group, matrix, and mix mono, and effects, outputs. The control booth is located in the rear right corner of the house.  A 32-channel snake with 10 returns is permenantly run to stage.   PLAYBACK:  The booth contains a Tascam cd/cassette player.

MICROPHONES:  10 Shure SM57's, 10 SM58's, 2 Audio Technica SM31a, 2 AKG 1000's,
4 Electro-Voice RE10's.  (this list subject to constant changes).

MONITORS:  Stage monitors include a pair of JBL wedges and a pair of Yamaha 12" wedges.  Monitor amps include one 200W/ch. stereo Yamaha and one 400W/ch. stereo Peavey CS800.

 MISCELLANEOUS AVAILABLE EQUIPMENT
 
STEINWAY D 9-FOOT CONCERT GRAND PIANO 1987 available at extra cost

STEINWAY D 9-FOOT CONCERT GRAND PIANO 2005 available at very high cost
7-    WENGER ACOUSTIC SHELLS
7-    WENGER CHORAL 3 STEP RISERS,

10-  4 foot x 8 foot WENGER PLATFORMS (with interchangable 8,16 & 24 inch legs)
ORCHESTRA CHAIRS, MUSIC STANDS, STAND LIGHTS, CONDUCTOR'S PODIUM are also available for use dependant upon availability.

ADDITIONAL INFORMATION

The Theater is completely wheelchair accessible. No tools or shop use are provided with the facility.

There is no loading dock. There is no Storage. No painting is permited at the facility. This is a road house, productions must be self contained. With advance notice and arrangement props, small scenery and painted drops may be rented from the Drama department by calling Marcel Tjioe at 831-479-6300.  

Parking is free from 5pm Friday to 8 am Monday.  At other times permits may be purchased for $2. During the week, the parking lots are frequently congested. Metered spaces are enforced 24hours per day. Parking tickets are $18.00.

Smoking is permitted only in the parking lots