NAME of producing organization:_____________________________________

:Indicate which Producer designation describes your event:   

Non-Profit  Rental( a 501(c)(3).                                            _______________

       If your organization is non profit attach a copy of your State approval.

Commercial Rental       (all other organizations)                     _______________

Campus Department  (name) ____________ Budget Funding account # _______________

************

Name and phone number of person in able to make financial commitments for your event

Producer_______________

Phone_________________

EMR/Cell______________

Name and phone number of person in charge of technical support for your event

Technical Director:____________________________________ Phone_________________________
EMR/CELL__________________

LOBBY:
Please ask about display guidlines. You must fully restore the lobby after your event. The theater charges a flat fee of 15% of the gross, with a minium of $25.00 for concession sales done during the run of your event. Lobby cleanup will be charged at $17.50 per hour, with a three hour minimium if lobby is not fully restored. Initial_____________________ Name and Phone Number of Lobby decoration/display coordinator

Lobby Coordinator__________________________________________Phone_____________________

CONCESSIONS:
With advance notice, you may be permited to sell food concessions before show time and at intermision.The theater can provide up to three tables for your concessions. Please ask about Food concessions guidlines.The theater charges a flat fee of 15% of the gross, with a minium of $25.00 for concession sales done during the run of your event. Food and beverages are not permited in the theater, but water in plastic bottles is permited. The sale of food concessions will require the hiring of two front of house staff members. In addition you may be required to provide ushers to assist the house manager. You must fully clean up all food concessions areas, and any garbage left by the audience. Food garbage must bagged and placed in the lower level dumpster. If you do not fully cleanup food concession areas, cleanup will be billed at $17.50 per hour, with a minimium of three hours.
Producer Initial_________

Concession Coordinator______________________________________Phone__________________

GREEN ROOM FOOD:
There is a Green Room where artists and the public can meet. The general public is not permited in any other backstage areas. Food for the artisits may be set up in the Green Room, with advance notice. The producer is responsible for arranging the full restoration and cleanup of any food provided for Artists. All food garbage must be bagged and taken to dumpsters on the lower level. If you do not fully cleanup the Green Room areas, cleanup will be billed at $17.50 per hour, with a minimium of three hours.
Producer Initial_________

VIDEO RECORDING:
Video recording is permited by advance notice only. The theater does not permit recording of copyrighted material without written permission from the rights holder. A minimium fee of $125-175 plus $25.00 for each camera will be charged for providing power distribution, live sound feed, cable covers , or safety supervision there could be additional charges. No camera may be placed in an isle or walkway.Our mission is to provide live performances for the Santa Cruz Community, no camera may placed in position which may obstruct or annoy audience members. The producer must provide full refunds for any audience member who complains about video taping.Signs must be prominantly posted in the lobby when videotaping of events is planned. We reserve the right to remove any camera which fails to meet both the letter and spirit of these gudelines.

Producer Initial__________

Name of Video Director_______________________________________Phone__________________

INSURANCE: Each Organization which rents the theater must provide an insurance certificate of libility in the amount of one million dollars. After finalizing the details of your event, a contract will be issued by the campus office of Community Education. You will be requested to provide them with insurance documentation at that time. Producer Initial___________

Name of Insurance provider___________________________________Policy#__________________

Please circle the fees which will apply to your event:
 

Other equipment requested:

Small items such as adhesive tape, recording tape, tie-line, batteries and clipboards are not generally available in the theater.