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Cabrillo College___________________________________
Facility Rental WELCOME. Cabrillo College welcomes community events in its fully staffed and equipped 520 seat proscenium Theater. There are 10 (ten) emergency house seats that are not permited to be sold until 15 minutes before the curtain of every production, an 7 (seven) wheelchair access seating areas. Producers should never sell more that 500 seats in advance of the event. The following producer's orientation will help you make the the most out of what we have to offer. Please read it carefully, then call us with any further questions, at 479-63-64, or Email . CONTACTS The Theater Management office handles scheduling, event staffing, and the technical details and equiptment use for scheduled events, ( Email, Phone (831) 479-6364, FAX (831) 479-5045 attn: Theater Management, S.C. McCullough). Please call Theater Management to reserve facilities, discuss technical requirements, or to get an estimate of facility use costs and event labor costs. Theater Management also schedules event staffing, theatrical equipment rentals, rehearsals and tech calls for each event in direct consultation with the Producer/Sponsor. Producers should plan to provide regular information updates to the Theater Management on a weekly basis during the month prior to scheduled event date
BOOKING PRIORITY, PLACING HOLDS, FINALIZING FACILITY BOOKINGS. Cabrillo College Theater is a classroom for the majority of the weekdays and weekday evenings The academic programs in Theater Arts, Music, and Dance have first priority in booking the Theater for classroom use and for productions. Summer is entirely reserved for the Cabrillo Stage Company , an academic program which provides professional theater training and production experience for technicians and performers as an integral part of their annual summer season of 'Broadway Style' American Musical Theater shows. A tentative hold by off-campus producers can be made up to one year in advance. These holds are only tentative, pending the final draft of the academic calendar and the class needs for the facility(see the deadlines listed above), instructional use requests, and co-sponsored use by all campus components, in that order of priority Tentative availibilty of Theater Facilities for dates from 30 - 180 days in advance of the event date can be confirmed by email, or by calling the Theater Management office at 479-6364. Email is preferred and will automatically generate a 14 day hold on any available date that is not already commited to scheduled academic functions that have the first priority in the Theater. A tentative hold on any date can be finalized only after the Academic use for the semester has been approved. The following deadlines determine when an event can be finalized and a contract issued to the producer:
* Academic use for the Spring Semester is finalized by October 15th . For events scheduled from February 1st through August 25th. * Academic use for the Fall Semester is finalized by April 20th. For events scheduled from August 25th through January 31st.
RESERVING FACILITY, CONFIRMING USE PROPOSALS Reservations for Community use and local Producers are made on a first come first serve basis. The Theater has minimum staffing requirements and our staff must be hired for virtually all technical, stage, and house management duties. Sound and lighting designers in the area may be permited to operate our sound and lighting consoles, but could require one of our sound or lighting technicians to be present during the event. Box office staffing can be arranged in advance of the event, if required. Facility use & 'Stage time' not reserved for classes or maintenance is made available to on-campus, county non-profit groups, and off campus producers. Theater Management can counsel you on the historical pattern of academic class needs and production schedules and help you determine the feasibility of your date requests. The Theater can also be booked up to one month prior to an event, depending on staff and space availability. Theater Management reserves the right to refuse to booking events with less than 30 days advance planning time.
Average Weekly Academic Use, Sample weekly calendar. Calendar for the upcoming six months. List of Dates that are generally available for off campus producers.
CO-SPONSORSHIP BY ACADEMIC PROGRAMS and CAMPUS COMPONENTSAcademic programs may co-sponsor events in the Cabrillo Colege Theater. Co-sponsorship reduces rental fees and classified staff labor chargebacks. There are mandatory guidelines for co-sponsorship, but the most important elements are outlined below. Please contact the Theater Managment if you need further information about having a special event for your program.
Co-sponsorship : 1) A signed co-sponsorship agreement with the performing group which contractually outlines the tangable pedagogical benefit & other benefits to the sponsoring academic program. 2) A co-sponsored event must have a member of the sponsoring program at the theater at all times that the sponsored group is present. 3) A Co-sponsoring program must provide a campus financial account with adequaete funds to gaurantee the charges accrued by the facility use, equipment use, and labor charges attributable to the sponsored event. Rental Costs Community users fall into one of two categories: Commercial and Non-Profit 501(c)(3). Consult the following chart for costs, but call the Theater Manager for a more accurate estimate, as rates change and minimum staffing requirements apply. All events with an invited audience usually require a Theater Manager, Stage Manager, House Manager and Door Monitor. Light and Sound operators will also be required if in-house equipment is used. Additional staff may be assigned at the Theater Manager’s discretion to ensure the timely mounting of an event.
Small items such as adhesive tape, recording tape, tie-line, and batteries, May not necessarily be in stock. We charge $15.00 per roll for Gaff tape. No other tape is permited o on floors or walls. Included Equipment
52o SEATS, all facing stage. Green, cushioned. First two rows removable. No balcony. Four aisles. LOBBY measures 16'D X 44'W. There is ample free wall space for displays. Sufficient space for two 3' X 6' tables for concessions. No food or drink is allowed in the lobby. FOOD AND DRINK CONCESSIONS may be placed outside under the veranda or in the open square outside the theater. Tables can be ordered by the Theater Manager if requested a two weeks in advance. Concessionaires should, however, provide their own tablecloths, power cords, and supplies (and lights if they're out in the square). Four twenty- amp circuits are available outside of the lobby. RESTROOMS are entered via the lobby. They are wheelchair accessible. A drinking fountain is located in each restroom.
PROSCENIUM: 36' to 50' adjustable width, STAGE DIMENSIONS: 50' W X 30' D x 20' H, no fly space; battens dead hung from 2' X 2' unistrut grid. Shallow wing space stage right; deep on stage left, no traps, no orchestra pit. STAGE DECK is 1/4" double tempered masonite over 3/4" fir. No screws or nails may be driven into the floor. MARLEY DANCE FLOOR not available. However some local dance companies may have marley floor for a fee. There would be additional labor charges to set-up a marley floor. THE BACK WALL of the stage is painted white and typically used for the cyc. There is no soft cyclorama.
MAIN CURTAIN: On manual pull track from stage left, a medium burgundy color. STAGE SOFT GOODS: Black. 2 travellers;
A TWO CHANNEL CLEAR COM communication system is installed in all normal and appropriate places, and additional remote stations can be installed. Four Wireless Clear Com headsets are also available. Batteries for four wireless headsets average $12.00 per day (5 hours). BACKSTAGE MONITORS are in place in the green room, dressing room, lighting control booth, and followspot booth. Two microphones in the second lighting bay pick up the stage action, and a permanent push-to-talk paging mike is installed stage left.
BEHIND THE STAGE you'll find six private dressing rooms, two small restrooms with showers, and a large makeup area accommodating 18 persons. There are two sinks in the makeup area.
A COMPLETE LIGHTING SYSTEM is available and is included in the rental. CONTROL for stage lights is provided by an ETC expression 3 board . The light booth is upstairs at the back of the house. DIMMERS: There are 208 2.4K dimmers. Dimmer-per-circuit installation. STAGE CONNECTORS are 20 amp new-style twistlock. LIGHTING INVENTORY is available separately. Our rep plot is typically
an excellent foundation for most lighting needs. Time constraints
typically prohibit a complete light rehang. Facility rentors must pay to restore the theater to the Rep plot immediately following the final production.
HOUSE SPEAKERS are clustered over the proscenium and hung at the side walls of the house. The system is comprised of Apogee center cluster and smaller side fill speakers. They are wired for stereo. Typical house configuration is a mono mix to the center cluster with slight stereo imaging to the side fills. CONTROL is provided by a Soundcraft K2 40 channel console (purchased in 2005) with eight sub group, matrix, and mix mono, and effects, outputs. The control booth is located in the rear right corner of the house. A 32-channel snake with 10 returns is permenantly run to stage. PLAYBACK: The booth contains a Sony professional cassette & cd players with Dolby C, a Sony CDRW, a Panasonic SV3700 DAT recorder, MICROPHONES: 6 Shure SM57's, 8 SM58's, 2 Audio Technica SM31a, 2 AKG 100's, MONITORS: Stage monitors include a pair of JBL wedges and a pair of Bose 802 monitors. Monitor amps include one 200W/ch. stereo Yamaha and one 400W/ch. stereo Peavey CS800.
4 foot x 8 foot WENGER PLATFORMS (with interchangable 8,16 & 24 inch legs)
The theater is completely wheelchair accessible. No tools or shop use are provided with the facility. There is no loading dock. There is no Storage. No painting is permited at the facility. This is a road house, productions must be self contained. With advance notice and arrangement props, small scenery and painted drops may be rented from the Drama department by calling Mark Hopkins at 831-479-6364. Parking is free from 5pm Friday to 8 am Monday. At other times permits may be purchased for $2. During the week, the parking lots are frequently congested. Metered spaces are enforced 24hours per day. Parking tickets are $18.00.
Smoking is permitted only in the parking lots
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