Writing the Final Sabbatical Leave Report

FLEX activity for Monday August 25^th from 3-5 pm in Room 312

Final Report Due date: November 7th Friday 12:00 Noon, submitted to VP for Instruction's Office

Structure of the report packet:

1. Letter from your Dean or appropriate Adminstrator (meeting times for review of report with Dean should be pre-arranged)

2. Proposal abstract (exact copy of final abstract as revised and approved by SLRB)

3. Proposal, main text as revised, if applicable.

4. Letter(s) and/or emails from VP Instruction documenting any and all approved changes to activities and or to outcomes or deliverables.

5. Main report of activities which parallel the activities and descriptions of outcmes and deliverables from the final copy of the SLRB approved proposal and abstract.

6. Appendices: e.g., certificates or transcripts etc.

7. Products of the leave: e.g., DVD, CD, manuscript, software, slides, annotated bibliographies, Web pages etc.

The first five items will be duplicated for all members of the SLRB. Some of the appendices, for example the annotated bibliography, may be duplicated, depending on length and importance.

Products and Appendices are kept in the Instruction Office for inspection by SLRB members.

Preparation of the final report:

1. Hopefully you kept track of your activities as the work progressed. It is easier to write up the final report if you have been keeping records of the activities.

2. Organize the content of the final report to parallel the originally proposed activities. Pay particular attention to your final approved abstract. Use the abstract as if it were a checklist. If an activity is described in the abstract or proposal it must be addressed in the final report. Keep the sequence in the final report close to that of the proposal.

3. The final report is a serious writing project. Show drafts to your colleagues and your Dean well before the deadline. Ask someone with experience to read the final draft. Your report will be read by the SLRB, the Vice President and the President of the college. Your report will also go to the Governing Board and is considered a public document. It needs to be written in an acceptable prose style and it needs to be free of significant grammatical and spelling errors. Proofread. Proofread. Proofread.

4. Keep it simple, readable and to the point. Do not produce a report that is too short or too long for the project being described.

5. If things did not work out exactly as expected during the leave, any changes must be documented with letters, emails and phone reports of conversations with the Vice President for Instruction.
   Substituted activities should be documented in the same fashion as the original activity would have been. Substituted activities (proposed) should have been of equivalent strength/quality and time committment to those originally projected and approved by the SLRB.
   
6. Any change, alteration, or adjustment of planned activities which affected the completion of all aspects of the listed activities and deliverables must have been submitted to the VP for Instruction for prior approval.

7. It is helpful if the report has a timeline and estimate of effort tied to the activities.  The report should include enough detail to represent either a full year or a semester's worth of work.

8. Support general statements of accomplishment with specific examples.

9. Products of the leave's activities include documentation such as manuscripts, books, diaries, notebooks, handouts, annotated bibliographies, advertisements of performances, software, photographs (prints and  slides), videos, annotated bibliographies, transcripts for courses taken, Certificates for Workshops attended, Web pages and any other significant materials produced by your leave's work.

10. Curriculum designed during a sabbatical must be documented in the form of Curriculum submissions for either new or revised course outlines.

11. Final report narrative should refer clearly to the appropriate appendices, attached documentation and work products which were submitted with the report.

12. In your final report narrative please refer clearly to the appropriate documentation and products which were submitted with the report.

Copies of the bound collection of previous years' reports are on reserve in the library.

At the library homepage libwww.cabrillo.edu

Select Library Catalog, select Couse Reserves, type in Cabrillo Reserves