When you open Word, a blank "document" usually opens, ready for you to use with the cursor toggling in the upper left corner. Let's look at some of the things you may want to do to set the way it opens and the tools you have to use.

1. The File Tab: Expand Arrow, Page Setup, Print Preview, Properties.
2. Edit Tab: Keyboard Shortcuts and Toolbar Icons
3. View Tab: Layouts, Task Bar, Ruler
4. Insert Tab: Break, Date & Time, Reference, Picture, Hyperlink
5. Format: Font: Paragraph, Bullets & Numbering, Borders & Shading, Tabs, Backgrounds
6. Tools Tab: Spelling & Grammar (F7), Word Count, Auto Correct Options, Options (Don't Touch)
7. Table Tab: Draw, Insert (toolbar icon), Hide Gridlines
8. Window Tab: New Window, toggle between documents
9. Help Tab: Microsoft Office Word Help (F1), Show/Hide the Office Assistant

Using AutoCorrect - this is your dictionary; Spelling and and Grammar checking is done via this dictionary as well. AutoCorrect will allow you to add text that you may type and replace it (use to fix mispellings: "teh" replaced by "the" or insert some longer text from a typed set of letters: "dz" replaced by "David Ambrosini")

Help Menu (F1) - Often, when you are stuck on doing some action in Word, you can use the Help menu to quickly learn how to do it. Try looking up "Word Count."

Open the Word Assignments 1 and 2 homework by clicking on the Coursework page above or click here. You should print this page once it's open so that you can easily follow the directions.

• Place your name and Business 5 on all exercises by using the AutoCorrect function that enables you to enter a code (2-3 characters) for your name and 2-3 characters for the class name - the program replaces these code letters with your full name and class name. Add these two pieces of information to all documents if they are not already included in your document. This should be done even if the document has your name in a header or footer. Be aware that if you are using these programs for work, other classes, etc. you should perhaps delete these codes from your dictionary because the codes will automatically correct data for ALL the programs in Office, causing errors on your other files.

Tools > AutoCorrect Options I'll use "dz" replaced by "David Ambrosini" and "bz" replaced by Business 5.

• There are two exercises with five parts each. Each part should begin on a new page and the page set-up should pertain to that page forward (not the previous parts); you should end up with only two files.

• Review the turn in Process:
  When ready to submit the first exercise, complete the following (be sure you are ready because once you submit your file you cannot retrieve it and/or submit a second try):

1. Go to Blackboard, click on the Assignments tool on the course menu.
2. Click on the Word Exercise 1 link, click on the Add Attachments button in the Submission section.
3. Click on the My Computer icon, browse and select your file for Exercise 1. Once you select your file, you should see your file name below the Add Attachment button.
4. Add any comments you might want.
5. Be certain you are "happy" with your work and have attached your file because you cannot resubmit.
6. If you want to remove a file, click on the Remove file button to the right of your file name and upload your correct file.
7. Click the Submit button; OK.
8. You will see that you were successful.
9. Do the same for Word Exercise 2.
10. If you make a mistake, please let me know asap.
11. See the CourseWork page at my website for the Due Date. Late assignments will be accepted as half off.
12. Once your exercises have been graded, you can see how many points you earned in the My Grades links.

Begin the Demo: Assignment 1, Exercise 1-1, See video Word 1-1 | Guidelines to Print

1. Use the Insert date and time command to place the current date and the current time on the letter. Make sure the Update Automatically box is checked. Test to make sure it is working by selecting the time and pressing the F9 key. Also test this function by opening it another day to see if it is updated.
2. Key in the letter as it appears below as Exercise 1 Example.
3. Use Auto Text to insert the closing (Yours truly,). Insert > Choose Auto Text > click Auto Text > choose Auto Text tab
4. Press [Enter] four times before entering your name (three blank lines).
5. Enter the code for your name. If you have set the AutoCorrect function appropriately, your name should be entered by the program. Do the same for Business 5.
6. Do NOT have a box/border around it - make it look like a letter.
   

   Exercise 1-1 Example

   February 2, 2005 (use the current date) 3:55 PM (use the current time) Nina A. Willcox XYZ Corporation 6500 Soquel Drive Aptos, CA 95003 Dear Ms. Willcox: I enjoyed my visit to XYZ Corporation and our discussion regarding the innovations in management theory. Of course, I am still very much interested in presenting the Total Quality Management seminar. I have enclosed the following documents for your approval: A Perception of Leadership Managerial Recognition of the Informal Organization Enclosed is a copy of my current resume, as you requested. Yours truly, [Your Name] [Business 5]

   
   
7. Save the letter on your disk with a name such as Word 1.
8. Make the following changes to the first paragraph:
   a. Insert the word ", as proposed." after the word "seminar".
   b. Delete the words "Of course," in the same sentence.
9. Replace the last paragraph with the following paragraph after the listed documents:

   Also enclosed is a current resume along with a breakdown of proposed expenses and fees . If these meet with your approval, and you are in agreement, we can finalize the date for the seminar.

10. Using the drag-and-drop method, rearrange the first sentence of this inserted paragraph to read - Also enclosed is a breakdown of proposed expenses and fees along with a current resume.
11. Change the font (typeface) of the new paragraph to something other than Times New Roman (woudn't really do this in a true business letter).
12. Bold "Nina A. Willcox" and both references to "XYZ Corporation" AT ONE TIME by using the [Ctrl] key.
13. Use bullets for the list of enclosed documents - select the style of your choice.
14. Change the margins to 2.35" on top, 1.25" on right and left.
15. Spell check and correct any errors.
16. Insert a page break or use [Ctrl] [Enter].
17. Save the letter again with the same name, or choose a different name if you prefer.

Exercise 1- 2 This is a continuation of Exercise 1-1 - you should be on the second page, same file. Make any format changes apply ONLY to this part (do not make changes in Exercise 1-1), delete any extra/blank pages.

See video Word 1-2

If you are not on a second page then use one of the following:

• Ctrl +Enter
• Insert > Break > Page Break

1. Change the alignment to Justify (even margins are both left/right).
2. Type the document as shown, using the Insert Date command, to insert the date as the second heading line; center both lines.
3. Spell and grammar check the document, correcting any errors.
4. Save the document.

Exercise 1-2 Example

Next:

5. Change the left margin to 1.23" and the right margin to 1.23". Note these are margin changes and not indents. If you end up with extremely narrow paragraphs, you have likely indented, rather than changed margins. File > Page Setup > Margins Tab > Margins > Apply to: This point forward
6. Make the first line of the heading bold.
7. Double space the entire document.
8. Indent the first line of each paragraph. (use tab key or use the top of the ruler indent left margin stop.
9. Create a footer with your name for the document, printing the footer on every page.
10. Add a page numbering header and print the word Page before the number in the upper right hand corner, suppressing the numbering on the first page (Exercise 1-1). Be aware that this will also suppress the footer on the first page which is good because the first page is a letter and wouldn't normally have a footer. But, we aren't doing just "normal" things.
File > Page Setup > Layout Tab > check box for "Different First Page: > Apply to: Whole Document
11. Add a horizontal line (your choice of design) at the very top and a line of a different design at the bottom of the document. Format > Borders & Shading > Horizontal Line
12. Insert a Section break at the beginning of the third paragraph. Insert > Break > Section Break
13. Add line numbers to all pages of this section only and a colored page border around all the pages of this section. This should be a page border, not just a border around the words. Make the border thicker than the default. File > Page Setup > Borders > Page Borders > Box > Apply to: "this section" > OK
14. Spell and grammar check the document correcting any errors. (Review Tab)
15. Save the document as one file.

Exercise 1- 3 If you haven't done so, Insert a section break and proceed with Exercise 1-3. Check your formatting: Format > Styles & Formatting > Normal

See video Word 1-3

1. Change the page orientation to Landscape with top margin of 2", left margin of 2.4", right margin at 2.4", be sure this formatting should not change the previous exercises. Create this document using tabs, not a table.
2. Type and center the four lines of the heading as shown. Use the Insert command to insert today's date and your name code to auto-correct your name. Vary the font size for three of the four heading lines. Choose whatever font size you prefer over 12.
3. Using the ruler bar or dialogue box, set new tabs as follows (do NOT use the default tabs) If the Ruler isn't showing then choose View > and check the Ruler Option
   
   a. A left tab 1½ and 2 inches from the left margin.
   b. Enter a right alignment, decimal leader tab at 6.5 inches from the left margin. Your form will look slightly different from the form below because your .... should go up next to the first number. The leader tab will enter dots or dashes (your choice) between the expense name and the dollar amount.
   c. Type the rest of the information as it appears. You should tab once to enter the 1., 2., etc. tab again and enter Airline, etc., tab a third time and enter $500.00. If you have correctly used a deciminal/right tab, the .00s will align correctly on the right. Press [Enter] after the $500.00, tab - type 2., tab - type Lodging, etc.
   
   

   Exercise 1-4 Example
   

   ---

   Proposed Expenses [Your Name] Management Consultants Inc. [Current Date]
   1.	Airline.............................................................................................................................	$500.00
   2.	Lodging..........................................................................................................................	450.00
   3.	Materials........................................................................................................................	75.00
   4.	Seminar fee....................................................................................................................	3,500.00
   	Total...............................................................................................................................	4,525.00

   
   

4. Spell check and correct any errors.
5. Save the document.
6. Make the following changes to the document. Bold the first line of the heading.
   
   a. Bold the first line of the heading.
   b. Italicize your name.
   c. Underline the "3,500.00" in the amount column.
   d. Double underline the total amount (4,525.00).
   e. Use at least three different colors for the text within the document.
   
7. Double space items 1 through 4 using the format tool. In other words, do not use the [Enter] key to accomplish this task. Format > Paragraph > Indents & Spacing Tab > choose Line Spacing options
8. Return to Exercise 1-1, enter Proposed Expenses as the second item in the bulleted list.
9. Save the document.

Exercise 1- 4
Enter a page break after 1-3, return to portrait orientation and create your personal resume. There are lots of web sites to help you. Make it professional but a little"gaudy". This is your chance to be creative by using different fonts/ font styles, indents, tabs, colors, , etc. You can make this "real", future, or fantasy.

Return to Exercise 1-1, enter Resume as the third item in the bulleted list

Exercise 1- 5, See video Word 1-5

Enter a page break at the end of Exercise 1-4 and make any format changes apply only to this part of the exercise. (Remember Styles & Formatting > Normal?)

1. This exercise was designed to provide you with experience in writing research papers. You should type it exactly as shown except for the changes noted here. While Word provides you the option of using either footnotes or endnotes, you must use footnotes for this exercise. You should know the difference between the two.
2. Center, bold, and enlarge title.
3. Fully justify the rest of the document (left and right margins).
4. Double space all the document EXCEPT the indented portion.
5. Indent the first line of all the paragraphs EXCEPT the indented quote.
6. Insert the three footnotes. Use your name for footnote number 3 instead of David Ambrosini.
   Insert > Reference > Footnotes
7. Spell check the finished document and correct any errors.
8. Insert a page break in front of the last paragraph. What happened to your footnotes? What difference would it make if you used endnotes?
9. Add a color background AND a text watermark. Make the watermark a color other than black. NOTE: The backgrounds will be on ALL pages.
   Format > Background > Choose a color ; Format > Background > Choose Watermark
10. Determine the number of words on this exercise, calculated by the program (include the footnotes). Enter the number provided in place of the question mark (?). Tools > Word Count
11. Save the document. This should be the last bulleted item in your letter.
12. Note: This example does not have the footnote references in superscript. If done correctly, your finished document should have the numbers in superscript without you formatting them. You will have more space between the text and the footnotes than you see in this example. If you have done the footnotes correctly, the first two will be at the bottom of the first page, the last one will be at the bottom of the second page.

Exercise 1-5 Example

1. Managerial Recognition of the Informal Organization Within any formal organization, informal groups will arise and they cannot be minimized or abolished. In short, people bring an organization to life, the result is a continuous effort to develop and maintain personal relationships. Chester L. Barnard aptly describes how the informal organization affects and is partly expressed through the formal organization. They are independent aspects of the same phenomena-a society is structured by formal organizations, formal organizations are vitalized and conditioned by informal organizations…there cannot be one without the other. 1 Even though they may appear harmful, informal groups are permanent elements of any organization. Thus, they must be recognized as potential aids to assist in achieving organizational objectives. Managers can do several things to gain support from the informal organization by observing group behavior, seeking to identify why certain behavior occurs, and identify informal leaders. 2 Given that the informal organization tends to satisfy the individuals social needs to some degree on the job, the formal organization should seek, insofar as it is possible, to satisfy the needs of the informal structure. It is clear, that whenever formal organizations honestly and sincerely attempt to satisfy the needs of employees on other than economic issues, those employees tend to respond with higher productivity and motivation which are directly related to their moral. 3 (Word Count = ?) 1 Chester L. Barnard, The Functions of the Executive, (New York: Oxford University Press, 1997), pp 4-18 2 Robert L. Trewatha and M. Gene Newport, Management-Functions and Behavior, (Dallas: Business Publications Inc., 1996 p. 361 3 David Ambrosini, Introduction to Business Lecture, 2008

When you have completed all five parts of the first exercise to your satisfaction, go to Blackboard, click on the Assignment tool; upload the file (a single file for all five parts with each part starting on a new page), and submit the assignment. Be sure you are "happy" with your file BEFORE you press the Submit assignment key; once you have submitted your file, you cannot submit a second one or retrieve the first one. Don't be late!