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Contact Information

Coordinator: Desha Staley-Raatior
Phone: 831.479.6413
Email:
studentjobs@cabrillo.edu
Hours:

Mon-Thurs
8:30am-5pm
Fri, 8:30am-2pm

Location: SAC West by Bookstore
Upper Aptos Campus
6500 Soquel Ave
Aptos, CA 95003

On Campus Supervisors

Post a Job

Supervisor Responsibilities

If you are an on campus supervisor, you have the following responsibilities:

  • Determine or verify allocated budget (including Federal Work Study budgets)

  • Post jobs to the Cabrillo Job Board

  • Interview and hire students

  • Complete necessary employment paperwork with students

  • Send completed paperwork to the Student Employment Center for approval prior to commencing work assignment

  • Maintain a safe work environment and provide all necessary training, equipment, and materials to perform the requirements of the student work assignment

  • Monitor the student’s work hours to ensure that the student works 19.5 hours per week or less, does not work more than 8 hours per day, or five days Monday through Sunday, and does not work more than their allocated budget allows

  • Provide on-site supervision

  • Approve time cards and forward to Payroll Office or Financial Aid Office

  • Monitor student enrollment to ensure student is enrolled in and completes at least six units with a passing grade each semester

 

Pay Rates

The pay rates are as follows:

Student Assistant I
This is the entry/trainee level position. Duties are those which may be readily learned by an individual with limited or no previous knowledge or experience in the work assignment. Works under close supervision and receives training on the job. Students in this category may be assigned to any department or program on campus. Performs related work as required.
$10.50/hr
Student Assistant II
This is the intermediate level position. Duties generally require a semi-skilled individual with some training or experience. May require previous knowledge of the work area and/or experience with tools, equipment or computers. Works under close supervision. Performs related work as required.
$11.75/hr
Student Assistant III
This is the specialist level position. Duties generally require an individual with specialized skills or abilities and experience in a specific college program or project area. Often requires ability to communicate skills or expertise to others. Works under general supervision. Performs related work as required.
$13.25/hr
Student Assistant IV
This is the technical and specialized level position. Duties generally require an individual with technical and specialized skills or abilities and experience in a specific college program or project area. Often requires ability to communicate skills or expertise to others. Works under limited supervision. Performs related work as required.
14.75/hr

Hiring Process

The Student Employment Center (SEC) processes the paperwork for all student employees working on campus. Current hiring packets can be picked up at the SEC. There are two different packets for students to submit, New Hire or Rehire:

For a New Hire:

  • A “New Hire” is a student employee who has either not worked for Cabrillo before or has not worked at Cabrillo in the last three years

  • Student employees must complete a “New Hire” packet

  • The student employee must fill out each page of the packet before giving it to their hiring supervisor, who then fills out Section II of the “Temporary Hourly Employment Assignment Form”

  • Once the packet has been submitted, the student must come to the Student Employment Center with appropriate I-9 documentation (i.e. Driver License, student ID card, passport, social security card)

  • If the student employee needs to be fingerprinted, the hiring supervisor must email Amy Mahoney in HR and Desha Staley-Raatior (see handbook for fingerprinting requirements)

  • For fingerprinting, the student must pick up a Livescan form at the Student Employment Center and then take the completed form to the Sheriff’s Office

  • New hires must attend a “New Hire Orientation”

For a Rehire:

  • A Rehire is a student employee who has worked on campus within the last three years

  • If a current student employee will be working on campus for the following fiscal year, they only need to fill out the Rehire packet (provided by the Employment Center).

Additional Assignment:

If a student employee will be adding an assignment in a different department, they need only complete the Temporary Hourly Employee Assignment Form, provided by the Student Employment Center.

Budget/Pay Change:

The supervisor should submit the Student Employee Change Form for either a budget change or pay increase.

 

Time Cards

Time cards should remain on file at the workstation until submitted to the Payroll Office. Students must sign the time card for it to be processed. Federal Work-Study time cards must be first submitted to the Financial Aid Office.

The division or department is responsible for sending completed time cards to the Payroll Office or the Financial Aid Office for processing, on or before the closing date each month (usually the 20th). Time cards received after the closing date will not be processed until the following month.

If a student has multiple work assignments in different departments, they must complete a separate time card for each department. Total combined hours must be less than 8 hours a day and 19.5 hours a week.

There are two different time cards utilized on campus:

  • Blue time cards (department funded positions): Each department is responsible for providing the time cards printed on blue cardstock for their students

  • Yellow time cards (CALWorks or Federal Work Study): Provided by Student Employment Center

 

Forms

Below we’ve provided some of the forms included in the hiring packets.

 

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