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Board Policies and Administrative Procedures

Cabrillo College Policies and Procedures have recently been renumbered to conform with the Community College League of California (CCLC) Policy and Procedure Service's numbering system. Please be advised that all of the District's Board Policies and Administrative Procedures are currently being updated. As current policies are revised and new policies are written, they will be approved by the Governing Board and posted on this page.

Board Policy
Board policy is the voice of the Governing Board and defines the general goals and acceptable practices for the operation of the District. It implements federal and state laws and regulations. The Governing Board, through policy, delegates authority to and through the Superintendent/President to administer the District. The Superintendent/President and District employees are responsible to reasonably interpret Board policy as well as other relevant laws and regulations that govern the District.

Administrative Procedures
Administrative Procedures implement Board policy, laws, and regulations. They address how the general goals of the District are achieved and define operations of the District. They include details of policy implementation, responsibility, accountability, and standards of practice. Although Procedures may be developed by the Superintendent/President, managers, faculty members, staff members, and students, it is the administrators/managers who are held responsible for upholding the specific information delineated in the regulations. Procedures do not require Governing Board action.

CHAPTER 1: THE DISTRICT

 
Board Policies
Revised
 
Administrative Procedures
Revised
BP 1100

Cabrillo Community College District

04/05/16
   
BP 1200 District Mission

06/11/18

   

 

CHAPTER 2: BOARD OF TRUSTEES

* = Cabrillo unique policy/procedure

 
Board Policies
Revised
 
Administrative Procedures
Revised
BP 2010 Board Membership
06/11/18
     
BP 2015 Student Member
12/04/17
     
BP 2100 Board Elections
12/04/17
Board Elections
11/01/17
BP 2105 Election of the Student Member
12/04/17
Election of the Student Member
11/01/17
BP 2110 Vacancies on the Board
12/04/17
Vacancies on the Board
11/01/17
BP 2200 Board Duties and Responsibilities
12/04/17
     
BP 2210 Officers
12/04/17
     
BP 2220 Committees of the Board
12/04/17
 
BP 2305 Annual Organizational Meeting
12/04/17
 
BP 2310 Regular Meetings of the Board
12/04/17
   
BP 2315 Closed Sessions
12/04/17
     
BP 2320 Special and Emergency Meetings
06/11/18
Special and Emergency Meetings
05/02/18
BP 2330 Quorum and Voting
06/11/18
 
BP 2340 Agendas
06/11/18
     
BP 2345 Public Participation at Board Meetings
06/11/18
   
BP 2350 Speakers
06/11/18
 
BP 2355 Decorum
06/11/18
     
BP 2360 Minutes
06/11/18
     
BP 2365 Recording
06/11/18
Recording
05/02/18
BP 2410 Board Policy and Administrative Procedure
06/11/18
Board Policy and Administrative Procedure
10/19/16
BP 2430 Delegation of Authority to Superintendent/President
06/11/18
     
BP 2431 Superintendent/President Selection
06/11/18
   
BP 2432 Superintendent/President Succession
06/11/18
 
BP 2435 Evaluation of Superintendent/President
05/20/15
Evaluation of Superintendent/President
05/20/15
BP 2510 Participation in Local Decision Making
05/20/15
Participation in Local Decision Making
05/20/15
BP 2610 Presentation of Initial Collective Bargaining Proposals
06/10/13
Presentation of Initial Collective Bargaining Proposals
05/21/14
BP 2710 Conflict of Interest
09/12/11
Conflict of Interest
04/19/17
      Conflict of Interest Code
12/17/14
      Distribution of Tickets or Passes
04/16/14
BP 2715 Code of Ethics/Standards of Practice
05/20/15
   
BP 2716 Political Activity
09/09/13
   
BP 2717 Personal Use of Public Resources
09/09/13
   
BP 2720 Communications Among Board Members
09/09/13
   
BP 2725 Board Member Compensation
09/09/13
   
BP 2730 Board Member Health Benefits
09/09/13
     
BP 2735 Board Member Travel
06/11/18
Board Member Travel
05/02/18
BP 2740 Board Education
05/20/15
   
BP 2745 Board Self-Evaluation
05/20/15
Board Self-Evaluation *
04/16/14
BP 2750 Board Member Absence from the State
09/09/13
     
BP 2800 Legal Services *
06/10/13
     
           

 

CHAPTER 3: GENERAL INSTITUTION

 
Board Policies
Revised
Administrative Procedures
Revised
   
Institutional Code of Ethics
12/07/15
BP 3100 Organizational Structure
05/05/14
     
BP 3200 Accreditation
05/20/15
Accreditation
05/20/15
BP 3225 Institutional Effectiveness
08/03/15
Institutional Effectiveness
06/03/15
BP 3250 Institutional Planning
05/20/15
Institutional Planning
12/07/15
BP 3280 Grants
05/04/15
     
BP 3300 Public Records
06/06/16
Public Records
04/18/18
BP 3310 Records Retention and Destruction
12/05/16
Records Retention and Destruction
10/19/16
BP 3410 Non-Discrimination
06/19/17
Non-Discrimination
06/21/17
BP 3420 Equal Employment Opportunity
06/05/17
AP 3420
Equal Employment Opportunity
TBD
BP 3430 Prohibition of Harassment
12/04/17
Prohibition of Harassment
06/21/17
      Discrimination and Harassment Complaints and Investigations
03/07/18
Service Animals
04/07/14
Service Animals
03/19/14
BP 3500 Campus Safety
06/06/16
Campus Safety
04/6/16
BP 3501 Campus Security and Access
06/06/16
Campus Security and Access
04/6/16
BP 3505 Emergency Response Plan
06/06/16
Emergency Response Plan
04/6/16
BP 3510 Workplace Violence
10/30/15
Workplace Violence
04/19/17
BP 3515 Reporting of Crimes
06/06/16
Reporting of Crimes
04/19/17
   
Registered Sex Offender Information
12/03/14
BP 3518 Child Abuse Reporting
04/07/14
     
BP 3520 Local Law Enforcement
12/05/16
Local Law Enforcement
10/19/16
BP 3530 Weapons on Campus
12/05/16
Weapons on Campus
04/18/18
BP 3540 Sexual and other Assaults on Campus
06/05/17
Sexual and Other Assaults on Campus
04/19/17
BP 3550 Drug Free Environment and Drug Prevention Program
01/12/15
Drug Free Environment and Drug Prevention Program
03/19/14
BP 3560 Alcoholic Beverages
12/05/16
Alcoholic Beverages
10/19/16
BP 3570 Smoke-Free Environment
12/05/16
Smoke-Free Environment
11/01/17
BP 3600 Auxiliary Organization
12/04/17
Auxiliary Organizations
11/01/17
BP 3710 Securing of Copyright
06/06/16
     
BP 3715 Intellectual Property
12/05/16
Intellectual Property
04/18/18
BP 3720 Computer and Network Use
06/14/10
Computer and Network Use
06/14/10
      Use of Copyrighted Materials
04/07/16
BP 3810 Claims for Damages
12/05/16
   
BP 3820 Gifts
06/11/18
     
BP 3900 Speech: Time, Place, Manner
05/06/13
Speech: Time, Place, Manner
09/16/15

 

CHAPTER 4: ACADEMIC AFFAIRS

* = Cabrillo unique policy/procedure

 
Board Policies
Revised
Administrative Procedures
Revised
BP 4010 Academic Calendar
08/01/11
Academic Calendar
04/07/16
BP 4020 Program, Curriculum, and Course Development
04/19/17
Program Curriculum, and Course Development

04/19/17

   
Program Discontinuance
10/18/17
   
Course Approval
09/06/17
BP 4025 Philosophy and Criteria for Associate Degree and General Education
10/02/17
Philosophy and Criteria for Associate Degree and General Education
09/06/17
BP 4030 Academic Freedom
10/02/17
 
BP 4040 Library and Learning Support Services
06/05/17
 
BP 4050 Articulation
06/05/17
Articulation
04/19/17
BP 4070 Course Auditing and Auditing Fees
10/02/17
Course Auditing and Auditing Fees
09/06/17
BP 4100 General Requirements
10/02/17
General Education
09/06/17
   
Independent Study
09/06/17

 

 

AP 4102

 

Career/Technical Education Programs
04/19/17
   
Work Experience
04/19/17
   
Contract Education
09/06/17
   
Distance Education
09/06/17
BP 4106 Nursing
06/06/16
     
BP 4220 Standards of Scholarship
04/05/16
   
      Remedial Coursework
04/19/17
BP 4225 Course Repetition
06/05/17
Course Repetition
04/19/17
BP 4226 Multiple and Overlapping Enrollments
10/02/17
Multiple and Overlapping Enrollment
09/06/17
      Repeatable Courses--new
04/18/18
   
Course Repetition--Significant Lapse of Time
09/06/17
   
Course Repetition--Variable Units
09/06/17
BP 4230 Grades and Grade Points
10/02/17
Grading and Academic Record Symbols
09/06/17
BP 4231 Grade Changes
10/02/17
Grade Changes
09/06/17
   
Pass/No Pass
09/06/17
BP 4235 Credit by Examination
10/02/17
Credit by Examination
09/06/17
      AP 4236 Advanced Placement Credit--new
04/18/18
BP 4240 Academic Renewal
10/02/17
Academic Renewal
09/06/17
   
AP 4241 Progress Renewal*
09/06/17
BP 4250 Probation, Dismissal, and Readmission
10/02/17
Probation
09/06/17
      Dismissal and Readmission
04/19/17
BP 4260 Prerequisites & Co-requisites
10/02/17
Prerequisites, Co-requisites and Advisories
09/06/17
BP 4300 Field Trips and Excursions
06/11/18
Field Trips and Excursions
09/06/17
BP 4400 Community Services Programs
10/02/17
Community Service Programs
09/06/17
   
Instructional Service Agreements
10/19/16

 

CHAPTER 5: STUDENT SERVICES

 
Board Policies
Revised
 
Administrative Procedures
Revised
BP 5010 Admissions
06/06/16
Admissions (and Concurrent Enrollment)
04/19/17
   
Admissions and Concurrent Enrollment of High School and Other Young Students
04/19/17
   
International Students
04/19/17
   
Students in the Military
06/06/18
BP 5015 Residence Determination
06/05/17
Residence Determination
04/19/17
BP 5020 Non-Resident Tuition
06/06/16
Non-Resident Tuition
04/06/16
BP 5030 Fees
06/06/16
Fees
06/06/18
   
Instructional Materials Fees
04/19/17
BP 5035 Withholding of Student Records
12/04/17
Withholding of Student Records
09/06/17
BP 5040 Student Records, Directory Information and Privacy
06/06/16
Student Records, Directory Information and Privacy
05/16/18
   
Student Records: Challenging Content and Access Log
04/19/17
BP 5050 Student Success and Support Program
06/05/17
Student Success and Support Program
04/06/16
BP 5052 Open Enrollment
06/05/17
Open Enrollment
04/19/17
BP 5055 Enrollment Priorities
06/05/17
Enrollment Priorities
09/06/17
   
Attendance (Accounting)
09/06/17
      Course Adds, Drops and Withdrawals
09/06/17
BP 5110 Counseling
06/06/16
Counseling
04/06/16
BP 5120 Transfer Center
12/4/17
Transfer Center
09/06/17
BP 5130 Financial Aid
6/6/16
Financial Aid
04/06/16
BP 5140

Accessibility Support Center/ASC

(Formerly Disabled Student Services and Prograns)

6/5/17

Accessibility Support Center/ASC

(Formerly Disabled Student Services and Prograns)

04/19/17
BP 5150 Extended Opportunity Programs and Services
12/04/17
Extended Opportunity Programs and Services
04/17/13
BP 5200 Student Health Services
12/04/17
Student Health Services
09/06/17
BP 5205 Student Accident Insurance
12/04/17
 
BP 5210 Communicable Disease--Student
12/04/17
Communicable Disease--Student
09/06/17
BP 5220 Shower Facilities for Homeless Students
04/03/17
Shower Facilities for Homeless Students
04/19/17
 
BP 5300 Student Equity
06/05/17
Student Equity
06/06/18
BP 5400 Associated Students
12/04/17
Associated Students
09/06/17
BP 5410 Associated Students Elections
12/04/17
Associated Students Elections
09/06/17
BP 5420 Associated Students Finance
12/04/17
Associated Students Finance
09/06/17
BP 5500 Standards of Conduct
12/04/17
Standards of Conduct
09/06/17
BP 5510 Off-Campus Student Organizations
12/04/17
Off-Campus Student Organizations
09/06/17
   
Student Discipline Procedures
04/19/17
   
Student Rights and Grievance
05/16/18
BP 5570 Student Credit Card Solicitation
10/02/17
Student Credit Card Solicitation
09/06/17
   
Voter Registration
09/06/17
BP 5700 Athletics
06/06/16
Athletics
04/06/16
BP 5800 Prevention of Identity Theft in Student Financial Transactions
05/06/13
Prevention of Identity Theft in Student Financial Transactions
03/20/13

 

CHAPTER 6: BUSINESS AND FISCAL AFFAIRS

* = Cabrillo unique policy/procedure

 
Board Policies
Revised
Administrative Procedures
Revised
BP 6100 Delegation of Authority, Business and Fiscal Affairs
12/04/17
Delegation of Authority, Business and Fiscal Affairs
10/18/17
BP 6150 Designation of Authorized Signatures
12/04/17
Designation of Authorized Signatures
10/18/17
BP 6200 Budget Preparation
06/11/18
Budget Preparation
10/18/17
BP 6250 Budget Management
12/04/17
Budget Management
10/18/17
BP 6300 Fiscal Management
12/04/17
Fiscal Management
10/18/17
BP 6307 Debt Issuance and Management
06/11/18
Debt Issuance and Management
04/18/18
   
Accounting
10/18/17
   
Warrants
10/18/17
BP 6320 Investments
12/04/17
Investments
10/18/17
BP 6330 Purchasing
12/04/17
Purchasing
04/18/18
BP 6340 Bids and Contracts
12/04/17
Bids and Contracts
10/18/17
   
Bids and Contracts UPCCAA
10/18/17
      Contracts - Electronic Systems and Materials
10/18/17
   
Contracts--Accessibility of Information Technology
10/18/17
   
Contracts--Personal Services
10/18/17
BP 6400 Financial Audits
12/04/17
Financial Audits
04/18/18
BP 6500 Property Management
12/04/17
Property Management
10/18/17
BP 6520 Security for District Property
12/04/17
     
      District Vehicles
04/18/18
      Use of District Equipment
04/18/18
BP 6540 Insurance
06/11/18
Insurance
04/18/18
BP 6550 Disposal of Property
06/11/18
Disposal of Property

04/18/18

BP 6600 Capital Construction
06/11/18
Capital Construction
04/18/18
BP 6620 Naming of Buildings, Facilities,
and Memorials
06/11/18
     
BP 6700 Civic Center and Other Facilities Use

 

06/11/18
Civic Center and Other Facilities Use
04/18/18
BP 6740 Citizens' Bond Oversight Committee
06/11/18
Citizens' Bond Oversight Committee
04/18/18
BP 6750 Parking
06/11/18
Parking
04/18/18
BP 6800 Occupational Safety
06/11/18
Occupational Safety
04/18/18
      Hazardous Materials
04/18/18
BP 6900 Bookstore
06/11/18
     

 

CHAPTER 7: HUMAN RESOURCES

* = Cabrillo unique policy/procedure

 
Board Policies
Revised
Administrative Procedures
Revised
BP 7100 Commitment to Diversity
05/06/13
 
BP 7110 Delegation of Authority, Human Resources
05/20/15
Delegation of Authority, Human Resources
05/20/15
BP 7120 Recruitment and Selection
10/07/13
Recruitment and Selection
in process
   
Verification of Eligibility for Employment
11/01/17
      Applicant Background Check
11/01/17
BP 7130 Compensation
05/06/13
     
           
BP 7140 Collective Bargaining
12/04/17
     
      Personnel Files
04/18/18
      Evaluations
04/18/18
BP 7160 Professional Development
10/07/13
Professional Development
11/2/98
BP 7210 Academic Employees
in process
     
BP 7211 Competency *
in process
Faculty Service Areas, Minimum Qualifications, and Equivalencies
in process
   
Temporary Faculty
12/08/08
   
Academic Employees: Grievance Procedures for Contract Decisions
11/01/17
BP 7230 Classified Employees
in process
     
   
Claims for Work Out of Classification
04/18/18
   
Overtime
11/01/17
BP 7240 Confidential Employees
05/06/13
     
BP 7250 Educational Administrators
in process
     
BP 7260 Classified Supervisors and Managers
in process
     
BP 7310 Nepotism
05/06/13
     
BP 7330 Communicable Disease--Employees
05/06/13
Communicable Disease--Employees
03/19/14
BP 7335 Health Examinations
12/04/17
     
     
AP 7336
Certification of Freedom from Tuberculosis
TBD
BP 7337 Fingerprinting
05/06/13
Fingerprinting
03/19/14
BP 7340 Leaves
01/14/13
     
BP 7343 Industrial Accidents and Illness
06/10/13
Industrial Accidents and Illness
04/19/17
      Notifying District of Absence
11/01/17
BP 7345 Catastrophic Leave
06/118/18
Catastrophic Leave Program
04/18/18
BP 7347 Paid Family Leave *
05/06/13
Paid Family Leave
10/03/94
BP 7350 Resignations
06/05/17
     
BP 7360 Discipline and Dismissals--Academic Employees
05/06/13
     
BP 7365 Discipline and Dismissals--Classified Employees
05/06/13
Discipline and Dismissals--Classified Employees
03/14/05
BP 7370 Political Activity
09/09/13
     
      Personal Use of Public Resources
03/19/14
BP 7380 Retiree Health Benefits: Academic Employees
06/11/18
Retiree Health Benefits: Academic Employees
04/18/18
BP 7385 Salary Deductions
09/09/13
     
BP 7400 Travel
05/04/15
     
BP 7510 Domestic Partners
09/09/13
 
BP 7600 Campus Security
10/07/13
     
BP 7700 Whistleblower Protection
06/05/17
Whistleblower Protection

04/19/17

BP 7800 Honoring Meritorious Service *
06/10/13
   
           

Related Links

Cabrillo Policies and Regulations prior to December 2013 can be found on the archive page.

 

 

 

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Main Campus, 6500 Soquel Drive Aptos CA 95003, 831.479.6100