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Board Policies and Administrative Procedures

Cabrillo College Policies and Procedures have recently been renumbered to conform with the Community College League of California (CCLC) Policy and Procedure Service's numbering system. Cabrillo Policies and Regulations prior to December 2013 can be found on the archive page. Please be advised that all of the District's Board Policies and Administrative Procedures are currently being updated. As current policies are revised and new policies are written, they will be approved by the Governing Board and posted on this page.

Board Policy
Board policy is the voice of the Governing Board and defines the general goals and acceptable practices for the operation of the District. It implements federal and state laws and regulations. The Governing Board, through policy, delegates authority to and through the Superintendent/President to administer the District. The Superintendent/President and District employees are responsible to reasonably interpret Board policy as well as other relevant laws and regulations that govern the District.

Administrative Procedures
Administrative Procedures implement Board policy, laws, and regulations. They address how the general goals of the District are achieved and define operations of the District. They include details of policy implementation, responsibility, accountability, and standards of practice. Although Procedures may be developed by the Superintendent/President, managers, faculty members, staff members, and students, it is the administrators/managers who are held responsible for upholding the specific information delineated in the regulations. Procedures do not require Governing Board action.

CHAPTER 1: THE DISTRICT

* = Cabrillo unique policy/procedure

 
Board Policies
Revised
 
Administrative Procedures
Revised
BP 1100

Cabrillo Community College District

9/9/13
   
BP 1200 District Mission

9/9/13

   

 

CHAPTER 2: BOARD OF TRUSTEES

* = Cabrillo unique policy/procedure

 
Board Policies
Revised
 
Administrative Procedures
Revised
BP 2005 Legal Authority *
4/8/13
     
BP 2010 Board Membership
9/12/11
     
BP 2015 Student Member
8/6/12
     
BP 2100 Board Elections
9/12/11
Board Elections
03/19/14
BP 2105 Election of the Student Member
10/03/11
Election of the Student Member
07/17/13
BP 2110 Vacancies on the Board
10/03/11
Vacancies on the Board
05/21/14
BP 2200 Board Duties and Responsibilities
9/12/11
     
BP 2210 Officers
10/3/11
     
BP 2220 Committees of the Board
12/5/11
 
BP 2305 Annual Organizational Meeting
6/10/13
 
BP 2310 Regular Meetings of the Board
5/5/14
   
BP 2315 Closed Sessions
10/6/14
     
BP 2320 Special and Emergency Meetings
9/9/13
Special and Emergency Meetings
03/19/14
BP 2330 Quorum and Voting
10/6/14
 
BP 2340 Agendas
6/9/14
Agendas
05/21/14
BP 2345 Public Participation at Board Meetings
9/9/13
   
BP 2350 Speakers
9/9/13
 
BP 2355 Decorum
9/9/13
     
BP 2360 Minutes
4/8/13
Minutes
03/19/14
BP 2365 Recording
04/07/14
Recording
03/19/14
BP 2410 Board Policy and Administrative Procedure
9/9/13
Board Policy and Administrative Procedure
1/15/14
BP 2430 Delegation of Authority to Superintendent/President
04/07/14
Delegation of Authority to Superintendent/President
03/19/14
BP 2431 Superintendent/President Selection
1/14/13
   
BP 2432 Superintendent/President Succession
9/9/13
 
BP 2435 Evaluation of Superintendent/President
6/10/13
Evaluation of Superintendent/President
04/16/14
BP 2510 Participation in Local Decision Making
6/9/14
Participation in Local Decision Making
05/21/14
BP 2610 Presentation of Initial Collective Bargaining Proposals
6/10/13
Presentation of Initial Collective Bargaining Proposals
05/21/14
BP 2710 Conflict of Interest
9/12/11
Conflict of Interest
09/03/14
      Conflict of Interest Code
09/03/14
      Distribution of Tickets or Passes
04/16/14
BP 2715 Code of Ethics/Standards of Practice
11/5/07
   
BP 2716 Political Activity
9/9/13
   
BP 2717 Personal Use of Public Resources
9/9/13
   
BP 2720 Communications Among Board Members
9/9/13
   
BP 2725 Board Member Compensation
9/9/13
   
BP 2730 Board Member Health Benefits
9/9/13
     
BP 2735 Board Member Travel
10/3/11
Board Member Travel
04/16/14
BP 2740 Board Education
11/7/11
   
BP 2745 Board Self-Evaluation
4/8/13
Board Self-Evaluation *
04/16/14
BP 2750 Board Member Absence from the State
9/9/13
     
BP 2800 Legal Services *
6/10/13
     
           

 

CHAPTER 3: GENERAL INSTITUTION

* = Cabrillo unique policy/procedure

 
Board Policies
Revised
Administrative Procedures
Revised
   
AP 3050
Institutional Code of Ethics
TBD
BP 3100 Organizational Structure
5/5/14
     
BP 3200 Accreditation
09/03/14
Accreditation
09/03/14
BP 3250 Institutional Planning
9/9/13
AP 3250
Institutional Planning
TBD
BP 3280 Grants
TBD
     
BP 3300 Public Records
5/5/14
Public Records
09/03/14
BP 3310 Records Retention and Destruction
04/07/14
Records Retention and Destruction
09/03/14
BP 3410 Non-Discrimination
10/7/13
Non-Discrimination
10/1/14
BP 3420 Equal Employment Opportunity
TBD
AP 3420
Equal Employment Opportunity
TBD
BP 3430 Prohibition of Harassment
10/07/13
     
Service Animals
04/07/14
Service Animals
03/19/14
BP 3500 Campus Safety
10/07/13
Campus Safety
10/31/14
BP 3501 Campus Security and Access
10/07/13
Campus Security and Access
10/31/14
BP 3505 Emergency Response Plan
5/6/13
Emergency Response Plan
09/03/14
BP 3510 Workplace Violence Plan
9/9/13
AP 3510
Workplace Violence Plan
TBD
BP 3515 Reporting of Crimes
3/1/10
AP 3515
Reporting of Crimes
TBD
   
AP 3516
Registered Sex Offender Information
TBD
BP 3518 Child Abuse Reporting
04/07/14
     
BP 3520 Local Law Enforcement
10/6/14
AP 3520
Local Law Enforcement
TBD
BP 3530 Weapons on Campus
04/07/14
Weapons on Campus
03/19/14
BP 3540 Sexual and other Assaults on Campus
3/1/10
AP 3540
Sexual and Other Assaults on Campus
TBD
BP 3550 Drug Free Environment and Drug Prevention Program
in process
Drug Free Environment and Drug Prevention Program
03/19/14
BP 3560 Alcoholic Beverages
10/6/14
Alcoholic Beverages
5/9/13
BP 3570 Smoke-Free Environment
10/6/14
Smoke-Free Environment
09/03/14
BP 3600 Auxiliary Organization
10/07/13
AP 3600
Auxiliary Organizations
TBD
BP 3710 Securing of Copyright
6/10/13
     
BP 3715 Intellectual Property
10/07/13
     
BP 3720 Computer and Network Use
6/14/10
Computer and Network Use
6/14/10
BP 3750 Use of Copyrighted Materials
12/10/12
Use of Copyrighted Materials
12/5/13
BP 3810 Claims for Damages
6/15/09
   
BP 3820 Gifts
in process
Gifts
--
BP 3900 Speech: Time, Place, Manner
5/6/13
Speech: Time, Place, Manner
4/17/13

 

CHAPTER 4: ACADEMIC AFFAIRS

* = Cabrillo unique policy/procedure

 
Board Policies
Revised
Administrative Procedures
Revised
BP 4010 Academic Calendar
8/1/11
Academic Calendar
12/5/12
BP 4020 Program, Curriculum, and Course Development
10/6/14
AP 4020
Program Curriculum, and Course Development
in process
   
Program Discontinuance
4/11/13
   
Course Approval
9/5/13
BP 4025 Philosophy and Criteria for Associate Degree and General Education
10/7/13
Philosophy and Criteria for Associate Degree and General Education
9/5/13
BP 4030 Academic Freedom
6/10/13
 
BP 4040 Library and Other Instructional Support Services
1/14/13
   
BP 4050 Articulation
12/10/12
Articulation
4/19/12
BP 4070 Auditing and Auditing Fees
1/11/12
Auditing and Auditing Fees
5/2/11
BP 4100 Graduation Requirements for Degrees and Certificates
in process
AP 4100
Graduation Requirements for Degrees and Certificates
in process
   
Independent Study
12/6/12

 

 

AP 4102

 

Career/Technical Education Programs
in process
   
Work Experience
6/10/13
   
Contract Education
12/6/12
   
Distance Education
11/1/12
BP 4220 Standards of Scholarship
9/9/13
     
      Remedial Coursework
10/1/14
BP 4225 Course Repetition
5/7/12
Course Repetition
10/1/14
BP 4226 Multiple and Overlapping Enrollments
2/11/13
Multiple and Overlapping Enrollment
12/6/12
   
Course Repetition--Significant Lapse of Time
10/3/13
   
Course Repetition--Variable Units
10/3/13
BP 4230 Grading and Academic Record Symbols
10/6/14
Grading and Academic Record Symbols
11/15/12
BP 4231 Grade Changes
9/9/13
Grade Changes
9/5/13
   
Pass/No Pass
3/31/11
BP 4235 Credit by Examination
5/2/11
Credit by Examination
3/31/12
BP 4240 Academic Renewal
9/9/13
AP 4240
Academic Renewal
9/5/13
   
  AP 4241 Progress Renewal
12/5/13
BP 4250 Probation, Disqualification, and Readmission
11/3/14
Probation
9/5/13
     
AP 4255
Dismissal and Readmission
--
BP 4260 Prerequisites & Co-requisites
6/10/13
Prerequisites, Co-requisites and Advisories
11/15/12
BP 4300 Field Trips and Excursions
1/11/10
AP 4300
Field Trips and Excursions
12/5/12
BP 4400 Community Services Programs
6/10/13
Community Service Programs
4/11/13
   
Instructional Service Agreements
9/5/13

 

CHAPTER 5: STUDENT SERVICES

* = Cabrillo unique policy/procedure

 
Board Policies
Revised
 
Administrative Procedures
Revised
BP 5010 Admissions
10/31/14
Admissions (and Concurrent Enrollment)
7/17/13
   
Admissions and Concurrent Enrollment of High School and Other Young Students
10/31/14
   
International Students
10/13/10
   
Students in the Military
11/21/12
BP 5015 Residence Determination
8/15/13
AP 5015
Residence Determination
10/14/09
BP 5020 Non-Resident Tuition
5/6/13
Non-Resident Tuition
6/19/13
BP 5030 Fees
5/6/13
Fees
5/21/14
BP 5031 Instructional Materials Fees *
5/7/12
AP 5031
Instructional Materials Fees
TBD
BP 5032 Safety Glasses *
1/11/10
 
BP 5035 Withholding of Student Records
4/8/13
Withholding of Student Records
7/18/12
BP 5040 Student Records, Directory Information and Privacy
8/5/13
Student Records, Directory Information and Privacy
5/15/13
   
Student Records: Challenging Content and Access Log
5/15/13
BP 5050 Student Success and Support Program
8/5/13
Student Success and Support Program
5/15/13
BP 5052 Open Enrollment
6/10/13
Open Enrollment
4/17/13
BP 5055 Enrollment Priorities
2/11/13
Enrollment Priorities
12/19/12
BP 5070 Attendance Accounting
6/10/13
Student Attendance
4/17/13
   
Course Adds, Drops and Withdrawals
5/15/13
BP 5110 Counseling
8/5/13
Counseling
5/15/13
BP 5120 Transfer Center
6/10/13
Transfer Center
4/17/13
BP 5130 Financial Aid
04/07/14
Financial Aid
03/19/14
BP 5140 Disabled Student Services and Programs
04/07/14
Disabled Student Services and Programs
03/19/14
BP 5150 Extended Opportunity Programs and Services
6/10/13
Extended Opportunity Programs and Services
4/17/13
BP 5200 Student Health Services
8/5/13
Student Health Services
5/15/13
BP 5205 Student Accident Insurance
8/6/12
 
BP 5210 Communicable Disease--Student
8/5/13
Communicable Disease--Student
2/19/14
BP 5300 Student Equity
9/9/13
Student Equity
7/17/13
BP 5400 Associated Students
10/8/12
Associated Students
10/1/14
BP 5410 Associated Students Elections
10/8/12
Associated Students Elections
8/15/12
BP 5420 Associated Students Finance
10/8/12
Associated Students Finance
8/15/12
BP 5500 Standards of Conduct
5/6/13
Standards of Conduct
1/18/12
BP 5510 Off-Campus Student Organizations
8/6/12
Off-Campus Student Organizations
1/18/12
   
Student Discipline Procedures
1/18/12
   
Student Rights and Grievance
1/18/12
BP 5570 Student Credit Card Solicitation
1/11/10
Student Credit Card Solicitation
10/14/09
   
Voter Registration
03/19/14
BP 5700 Athletics
04/07/14
Athletics
03/19/14
BP 5800 Prevention of Identity Theft in Student Financial Transactions
5/6/13
Prevention of Identity Theft in Student Financial Transactions
3/20/13

 

CHAPTER 6: BUSINESS AND FISCAL AFFAIRS

* = Cabrillo unique policy/procedure

 
Board Policies
Revised
Administrative Procedures
Revised
BP 6100 Delegation of Authority
9/10/07
AP 6100
Delegation of Authority
TBD
BP 6150 Designation of Authorized Signatures
12/5/11
AP 6150
Designation of Authorized Signatures
TBD
BP 6200 Budget Preparation
9/9/13
Budget Preparation
09/03/14
BP 6250 Budget Management
9/9/13
Budget Management
09/03/14
BP 6300 Fiscal Management
9/9/13
Fiscal Management
5/21/14
BP 6320 Investments
3/1/10
Investments
5/21/14
BP 6330 Purchasing
11/5/07
     
BP 6340 Contracts
9/9/13
AP 6340
Bids and Contracts
in process
   
AP 6345
Bids and Contracts UPCCAA
TBD
BP 6355 Construction Change Orders *
12/3/07
AP 6350
Contracts-Construction in process
   
Contracts--Accessibility of Information Technology
5/21/14
   
AP 6370
Contracts--Personal Services
TBD
BP 6400 Audits
9/9/13
Audits
04/16/14
BP 6450 Wireless or Cellular Telephone Use
9/9/13
     
BP 6500 Property Management
9/9/13
     
BP 6515 Inventories *
11/5/07
Inventories *
10/1/07
BP 6520 Security for District Property
5/6/13
     
BP 6530 District Vehicles
9/9/13
District Vehicles
8/6/07
   
Personal Vehicles
8/6/07
BP 6540 Insurance
9/9/13
AP 6540
Insurance
TBD
BP 6550 Disposal of Property
04/07/14
Disposal of Property

8/6/07

BP 6600 Capital Construction
9/9/13
Capital Construction
10/31/14
BP 6620 Naming of Buildings, Facilities,
and Memorials
4/8/13
     
BP 6700 Civic Center and Other Facilities Use

 

11/4/96

AP 6700
Civic Center and Other Facilities Use
in process
BP 6740 Citizens' Bond Oversight Committee
6/15/09
Citizens' Bond Oversight Committee
5/11/09
BP 6750 Parking
3/1/10
Parking
9/15/93
BP 6800 Safety
3/1/10
Safety
10/31/14
BP 6900 Bookstore
04/07/14
     
BP 6950 Drug and Alcohol Testing
5/6/13
AP 6950
Drug and Alcohol Testing
TBD
           

 

CHAPTER 7: HUMAN RESOURCES

* = Cabrillo unique policy/procedure

 
Board Policies
Revised
Administrative Procedures
Revised
BP 7100 Commitment to Diversity
5/6/13
 
BP 7110 Delegation
TBD
AP 7110
Delegation
TBD
BP 7120 Recruitment and Selection
10/7/13
AP 7120
Recruitment and Selection
in process
   
Verification of Eligibility for Employment
03/19/14
BP 7128 Oath of Allegiance Policy *
6/10/13
 
BP 7130 Compensation
5/6/13
     
BP 7140 Collective Bargaining
9/9/13
     
BP 7150 Evaluation
10/7/13
Evaluation
09/03/14
BP 7160 Professional Development
10/7/13
Professional Development
11/2/98
BP 7210 Academic Employees
in process
     
BP 7211 Competency *
TBD
AP 7211
Faculty Service Areas, Minimum Qualifications, and Equivalencies
in process
   
Temporary Faculty
12/8/08
   
Academic Employees: Grievance Procedures for Contract Decisions
03/19/14
BP 7218 Certificated Employee Tenure Policy *
8/6/12
 
BP 7230 Classified Employees
in process
     
   
Claims for Work Out of Classification
03/19/14
   
Overtime
03/19/14
BP 7240 Confidential Employees
5/6/13
     
BP 7250 Educational Administrators
in process
     
BP 7260 Classified Supervisors and Managers
in process
     
BP 7310 Nepotism
5/6/13
     
BP 7330 Communicable Disease--Employees
5/6/13
Communicable Disease--Employees
03/19/14
   
AP 7336
Certification of Freedom from Tuberculosis
TBD
BP 7337 Fingerprinting
5/6/13
Fingerprinting
03/19/14
BP 7340 Leaves
1/14/13
     
BP 7343 Industrial Accidents and Illness
6/10/13
Industrial Accidents and Illness
10/31/14
BP 7345 Catastrophic Leave
9/9/13
     
BP 7347 Paid Family Leave
5/6/13
Paid Family Leave
10/3/94
BP 7360 Discipline and Dismissals--Academic Employees
5/6/13
     
BP 7365 Discipline and Dismissals--Classified Employees
5/6/13
Discipline and Dismissals--Classified Employees
3/14/05
BP 7370 Political Activity
9/9/13
     
      Personal Use of Public Resources
03/19/14
BP 7380 Retiree Health Benefits: Academic Employees
9/9/13
Retiree Health Benefits: Academic Employees
03/19/14
BP 7385 Salary Deductions
9/9/13
     
BP 7400 Travel
6/15/09
     
BP 7510 Domestic Partners
9/9/13
 
BP 7600 Campus Security
10/7/13
     
BP 7700 Whistleblower Protection
5/6/13
     
BP 7800 Honoring Meritorious Service *
6/10/13
 
           

 

 

 

 

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