Services, Policies, and Procedures

The Accessibility Support Center (ASC) offers many services to assist students with disabilities in achieving academic and personal success at Cabrillo College. This edition of "Policies and Procedures" was written so students with disabilities will know how to get and keep services in meeting their personal and educational goals.

Student Rights and Responsibilities

Students with concerns regarding services should seek a remedy through the 504 and/or ADA coordinator. This process should be initiated by a Counselor. Qualified ASC students should follow prescribed college procedures as outlined in the Student Rights and Responsibilities Manual. This manual can be located in the Student Services Office, Student Activities Center East Building, and online.

  • Students seeking services through the Accessibility Support Center must complete an application for services and meet with an ASC Counselor or Learning Disabilities Specialist.
  • All medical, registration, and disability verification forms, including records from testing for learning disabilities must be completed prior to receiving services provided by counseling and/or support staff.
  • Students with documented learning disabilities may provide verification from testing performed within three years at another community college or from a professionally acceptable diagnosis outside of the California Community College system. Consideration for services can also be given to transferring high school students with proper documentation.
  • Students who think they have a learning disability may elect to complete testing administered by a certified Learning Disabilities Specialist through ASC.
  • In some cases, provisional services may be provided on a temporary basis after the student participates in an interactive interview with a Learning Disabilities Specialist or ASC Counselor.
  • Students must possess the ability to comprehend questions, follow directions, and demonstrate the potential to profit from special programs. Minimum reading levels in academic classes are required; students unable to meet designated reading levels can be denied enrollment. Students must demonstrate annual measurable academic progress. Failure to do so may result in termination of services.
  • Students must meet with either a Learning Disabilities Specialist or ASC Counselor each semester to renew accommodations and update their Academic Accommodation Plan (AAP).
  • Students are expected to meet all college-wide Academic Policies and Procedures.
  • Students are responsible to notify the ASC Office if they are unable to meet scheduled service times (transportation, Learning Disabilities testing, interpreting, counseling appointments, test-taking appointments). Failure to do so could result in the termination of services.
  • All college students should refer to the college catalog with issues of attendance. If a student must, for medical reasons, miss many classes, that student should contact the ASC Office for assistance.

Alternate media materials (electronic text, audiobooks, braille, text enlargement, etc.) are provided to students with a documented disability.

Contact the Alternate Media Specialist or the ASC office to find out more or make an appointment.

After securing an accommodation form from an ASC Counselor or Learning Disabilities Specialist, students will recruit their own note takers from their classes or ask their instructors for assistance in obtaining note taking assistance. If funding is available, note-takers will be paid a flat rate determined by the ASC Office. NCR paper will be provided by the ASC for all note-takers. Students utilizing note-taking services must attend class.

  • Complete a student file with the ASC Office.
  • Discuss note-taking assistance; receive an accommodation form, if appropriate, from an ASC Counselor or Learning Disabilities Specialist.
  • Students can either make an announcement themselves in class, or the instructor can make an announcement to the class.
  • Students can also ask a friend for assistance.

Equipment will only be loaned to students who have staff approval, who have an accommodation form, and who are officially enrolled in classes. Students will forfeit their rights to future equipment loans if the equipment is abused or equipment is not returned at the appropriate time.

The ASC Office can loan tape recorders, Smart Pens, note-taking software, assistive listening devices, some calculators, and Franklin Spellers

  • Complete a student file with the ASC Office.
  • Discuss the use of specialized equipment; receive an accommodation form, if appropriate, from an ASC Counselor or Learning Disabilities Specialist.
  • Contact the ASC Office to check out equipment and to complete the "Equipment Loan Contract."
  • If the equipment is not returned, students will forfeit rights to future equipment loans, have grades delayed, and be unable to register for future semesters.

Qualified students must apply for tutorial assistance through Tutorial Services located in the college Learning Resource Center. If formal arrangements cannot be made through Tutorials, alternate arrangements may be made through the ASC.

  • Complete a student file with the ASC Office.
  • Request tutoring assistance; receive an accommodation form from an ASC Counselor or Learning Disabilities Specialist.
  • After qualifying for services, students must contact Tutorials and follow Tutorials guidelines for receiving services. ASC students must follow the same rules established by the Tutorial Program as all other students

Test taking accommodations are individually considered and might include extended time, alternate test locations, computer access, assistive technology, and quiet or reduced-distraction area.

  • Complete a student file with the ASC Office.
  • Discuss test proctoring accommodations; receive accommodation form, if appropriate, from an ASC Counselor or Learning Disabilities Specialist.
  • Sign and receive a copy of Student's Information & Procedures for Exam Proctoring.
  • Students must ensure that their instructor has the "Accommodations" form prior to requesting test accommodations.
  • Students should contact the Proctoring Center at (831) 479-6369 or visit proctorrequest@cabrillo.edu to schedule tests.
  • Students must be on time for scheduled tests.
  • New accommodation forms are required each semester.
  • Accommodation forms and appointments for finals must be in place two weeks before finals week starts.

Other services may be provided by the ASC Office when determined appropriate by an ASC Counselor or Learning Disabilities Specialist.