Financial Aid and Scholarships

Enrollment Changes

How Enrollment Changes Can Impact Your Financial Aid

Students receive financial aid based on their enrollment status. How does dropping a course or all of your courses impact you? When would you have an overpayment? When are you allowed to keep your aid?

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Dropping Classes

Dropping a class may result in issues with Satisfactory Academic Progress (SAP) requirements and/or overpayment. Depending on your current SAP status you may be placed on Financial Aid Warning, Disqualification, or become Ineligible.

Since financial aid disbursements are based on your enrollment status, dropping a class can impact your financial aid. Depending on when you drop, you may also owe money.

  • If you drop classes during the add/drop period and this results in a change of your enrollment status, you may owe money. This is considered an overpayment.
  • If you get paid for a class that you never attend, you will owe money. This includes short-term and weekend classes.

For example…

  • If your enrollment status changes from full time to 3/4 time, you will have a reduced second disbursement. 
  • If your enrollment status changes full time to half time, you will not receive a second disbursement. 
  • If your enrollment status changes full time to less than half time, you may owe back a portion of the aid you received. 

Note: Depending on your EFC, you may lose eligibility by reducing your enrollment status and you may owe back some or all of the funds you received. 

            Depending on when you drop, you may also have SAP problems. For more information, refer to our SAP policy.

If you were awarded aid and drop or are dropped from all of your classes BEFORE the published Census Day, you must repay the full amount received. If you withdraw from all of your classes AFTER 60% of the term, you will not be required to return any unearned federal funds. If you receive all F's and/or NP's you will be considered unofficially withdrawn.

If you drop all of your classes BEFORE the dates listed below, you will owe a repayment:

  • Fall 2020: October 29th
  • Spring 2021: April 7th

If you drop AFTER these dates, you will NOT owe a repayment, but your SAP status will be affected.

For example...

  • If you maintain enrollment for the semester beyond the 60% date, you will not owe back any of the aid that you received.
  • If you have a combination of drops or non-passing grades for the semester, a calculation will be performed by the Financial Aid Office. The calculation will determine how much aid you are entitled to depending on how many days you were enrolled. 

  • If you WD before the CENSUS PERIOD, you will owe a PORTION of your funds back.
  • If you WD after the CENSUS PERIOD, you will owe a PORTION of your funds back and will also have a SAP issue.
  • If you finish the term with a combination of 'F', 'NP' or LATE WD's, a 50% Calculation will be performed.
  • If you WD after the 60% DATES, you will not owe any funds back. You will have a SAP issue. Please view our SAP Policy for additional information.

Withdrawal & Repayment

If you receive federal financial aid and withdraw from ALL of your classes before completing more than 60% of the term, you will be required to return any unearned federal funds. The Financial Aid Office will calculate the amount based on your withdrawal date. Federal Work Study earnings are excluded from the calculation, If you were awarded aid and drop or are dropped from all of your classes on or before the published Census Day, you must repay the full amount received. You have 30 days to repay the college in full or it will be reported to the Department of Education (ED).

Your withdrawal from college date is:

• The date you notify the Financial Aid and Scholarships Office that you intend to completely withdraw, or

• The midpoint of the term if you leave without notifying the college, or you receive all Fs and/or NP’s or Instructor Drops, or

• Your last date of attendance in class as determined by the instructor.

Students who receive either all F’s or NP’s or Instructor Drops will be considered unofficially withdrawn and the percentage at the midpoint (50%) of the enrollment period will be used to calculate unearned aid. Students who have loans will have to return funds in accordance with the terms of the Master Promissory Note (MPN).

Post Withdrawal Disbursement

If you did not receive all of your earned federal aid and your withdrawal date has been determined, you may be eligible for a Post Withdrawal Disbursement (PWD). To determine if you were eligible to receive federal funds even though none were disbursed, the Financial Aid Office must have:

• Received your valid FAFSA with calculated EFC

• For borrowers originated your loan request and have a signed MPN (first-year, first-time borrowers must have completed the first 30 days of the term.)

Repayment/Overpayment

If you owe an overpayment, the Financial Aid Office will contact you within 30 days to repay the college in full. In some cases, we are required to report the overpayments to the Department of Education (ED). *This applies to ALL federal aid.

You will not be able to register for classes at Cabrillo or receive transcripts until the overpayment has been repaid. Once reported to ED, you will not be able to receive further financial aid from any college until your overpayment is repaid.

Your withdrawal date is:

  • The date you notify the Financial Aid Office you intend to withdraw or
  • The midpoint of the semester IF:

                       - you leave without notifying the college, or

                       - receive all F's and/or NC's
or

  • Your last date of attendance in class.

Within 30 days, we will notify you of any funds you may owe, or offer you any earned funds which were not disbursed. Using your withdrawal date, the Financial Aid Office will calculate how much of the federal aid you have earned.

You have 45 days from the date you withdraw to:

  • Repay the unearned federal aid in full to the College, or
  • Set up a satisfactory repayment arrangement with the Department of Education.

Grant overpayments will be reported on day 46 if you fail to pay the overpayment and a hold will be placed on your student aid eligibility.

To determine if you were eligible to receive federal funds even though none were disbursed, the Financial Aid Office must have:

  • received your valid SAR with a calculated EFC, and/or
  • originated your loan request and you are a first-year, first-time borrower that has completed the first 30 days of the semester.

If you did not receive all of your earned federal aid and your withdrawal date has been determined, we will send you a letter offering the aid. You will need to respond within 14 calendar days indicating whether or not you want the funds. If you request the aid, a check will be mailed to you within 90 days of the College's determination that you withdrew.

We are here to help!
financial.aid@cabrillo.edu (831) 479-6548