Satisfactory Academic Progress (SAP) is defined as the successful completion of coursework toward an eligible program. The Financial Aid Office is obligated by federal law to monitor a student's SAP status. This is done at the end of each term (Fall, Spring, and Summer) and applies to a student's entire academic history at Cabrillo College, whether or not they have received financial aid.
For more SAP information, click here
SAP REQUIREMENTS
GPA- Maintain a minimum cumulative GPA of 2.0 for all attempted units at Cabrillo
PACE- Must complete 67% of all the classes you attempt at Cabrillo
Attempted coursework includes classes with grades of F, No Pass (NP), Emergency Withdrawal (EW), Military Withdrawal (MW), Withdrawal (W), No Credit (NC), and Report Delayed (RD).
Completed coursework includes classes with grades of A, B, C, D, Credit (CR), and Pass (P).
Maximum Time Frame (MAX) - Stay within 150% of the units required to complete educational goal
At Cabrillo College, an Associate's Degree typically takes 60 units to complete. Therefore, the maximum number of units that a student may take in order to maintain their financial aid eligibility is 90 units (60 units multiplied by 150%). However, not all academic programs are 60 units in length, such as Certificates of Achievements and specialized technical programs. The maximum time limit is calculated specifically for each individual academic program.
Requirements apply to: Federal Pell Grant, Federal Work Study, Federal Direct Student Loans, Federal Supplemental Education Opportunity Grant (FSEOG), Cal Grant, Student Success Completion Grant (SSCG), Cabrillo Promise Program (CPP) and Chafee Grant*
*Chafee recipients should reach out to the financial aid office to determine eligibility
At the end of each term a student is assigned a SAP status which will determine their financial aid eligibility. The SAP statuses are as follows:
Your status is SATISFACTORY because you met SAP requirements and have not reached Maximum Time Frame for your program. You are eligible for financial aid.
For information about finding your SAP status please look at the document here.
Your status is WARNING if you did not meet one or both of the SAP requirements but have not yet reached or exceeded the Maximum Timeframe for your program. You are eligible for financial aid.
For information about finding your SAP status please look at at the document here.
Your status is DISQUALIFIED because you did not meet SAP requirements at the end of your WARNING term. You are not eligible for financial aid.
You have two options to regain your financial aid eligibility, reinstatment or submit a SAP appeal. For more information please see the Regaining Financial Aid Eligibility section.
For information about finding your SAP status please look at at the document here.
Your status is MAXIMUM TIME FRAME because you have reached or exceeded over 150% of your program. You are not currently eligible for financial aid.
You have one option to regain your financial aid eligibility, to submit a SAP appeal. For more information please see the Regaining Financial Aid Eligibility section.
For information about finding your SAP status please look at at the document here.
Your status is PROBATION because your SAP Appeal was approved. You can receive financial aid, however, it is not retroactive. You must meet SAP REQUIREMENTS or you will not be eligible for financial aid for future terms without an appeal.
For information about finding your SAP status please look at at the document here.
Your status is INELIGIBLE because you have exhausted the amount of appeals at Cabrillo College or not mathematically able to meet SAP requirements by the end of your educational program. You are not eligible for financial aid. This does not apply for California College Promise Grant (CCPG).
For information about finding your SAP status please look at at the document here.
Regaining Financial Aid Eligibility
Students have two options to resolve their SAP in order to regain financial aid eligibility at Cabrillo College:
Reinstatement
Students can regain financial aid eligibility by completing enough classes in good academic standing to increase their overall PACE and cumulative GPA to the minimum requirements. This could take a student a few semesters. Reach out to our office for more details about how many units you would need to reinstate.
Submit a SAP Appeal through MyVerify
If you do not meet SAP requirements, you’re given the opportunity to appeal the loss of financial aid by addressing why you are were not able to meet requirements and how circumstances have changed.
Examples of reasons to appeal include but not limited to, the accident of a close relative or friend; injury, illness, death, mental health, disability, hospitalization, or other medical circumstance of their own or of a relative or close friend; a change in their or their parents' economic status; divorce or separation; domestic abuse; being the victim of a crime or sexual harassment; change in employment, including job loss or pay cut; loss of child care; or homelessness or risk of homelessness, being significantly impacted by and residing in a county that was declared to be in a state of an emergency; flooding, fire or other natural disaster.
Steps to Submit a SAP Appeal
Submit the SAP Appeal form through MyVerify
For guidance on how to complete your SAP appeal form, please refer to the respected documents below:
Your appeal must address the semester you did not meet SAP requirements. Reach out to our office if you are unsure of the term you need to address.
Students have the ability to submit multiple Disqualified SAP appeals, as long as the circumstances are unrelated to previous appeals and at the discretion of the college.
Meet with an academic counselor to create a Comprehensive Educational Plan
Make an appointment with a Cabrillo Academic Counselor to develop and archive a Comprehensive Educational Plan. You must be following your Comprehensive Educational Plan. Please ensure that the major declared on your Ed Plan is your active program.
Upload a copy of comprehensive educational plan in MyVerify
Upload official third-party supporting documentation (only needed for students submitting a Disqualified SAP appeal)
If you are disqualified, you will also need to attach supporting documentation. The documentation submitted must support why SAP was not made, and must correspond with the semester(s) you did not meet SAP requirements. Your SAP Appeal will be considered incomplete without proper documentation.
Disqualified students can show they completed 67% of attempted units and earned 2.0 or greater in degree-applicable courses for the most recent term can submit an appeal showing their passing grades as their third party supporting documentation.
SAP Appeal Deadlines
Fall 2023: November 16, 2023
Spring 2024: April 25, 2024
Summer 2024: August 8th 2024
Processing time for appeal review can take up to 2-4 weeks.
Students can have three SAP appeals while at Cabrillo, and any additional appeals are handled on a case-by-case basis. Appeals may require additional documentation and a meeting with the Director of Financial Aid.
If you are only interested in the California College Promise Grant (CCPG fee waiver), you do not need to go through the SAP Appeal process.
La Apelacion de SAP en Español esta disponible por solicitud.
Grade Changes and Emergency Withdrawals
SAP status will be recalculated prior to 2nd disbursement for any students that was given either an incomplete grade or an incorrect grade. If this calculation results in a change in financial aid eligibility, new awards will be disbursed at that time. Summer is a non-standard term and the SAP recalculation will happen at the midpoint of the Summer session. Incomplete grades and incorrect grades that are resolved after the 2nd disbursement cutoff will be accounted for at the end of the term.
SAP Recalculation Dates
Fall 2023: October 10th 2023
Spring 2024: March 12th 2024
Summer 2024: July 9th 2024
Per CA Chancellors Office as of Spring 2023, Emergency Withdrawals (EWs) will now impact a students SAP calculation.