Processing and Disbursement Timelines
Processing Your Financial Aid
After completing your FAFSA or CADAA application, you may be randomly selected for verification and be required to submit additional forms to the Financial Aid office through MyVerify to complete your file. Once you are notified by email that Cabrillo has received your FAFSA, visit MyVerify to view required forms.
Only submit documents if requested.
Example of documents that may be required:
Federal Tax Return Transcript
Copy of High School Diploma or equivalent
Verification of Non-Tax Filer
Verification of household size
For assistance with MyVerify, please go to our MyVerify and Appeals page.
This process can take up to 4-6 weeks. Making unnecessary corrections to your FAFSA and/or submitting incorrect/incomplete forms will cause delays! If you do not submit requested documents, your financial aid will not be processed. Keep your email, phone number and mailing address current with the college.
- Step OneFile Your Financial Aid Application
Fill out a Financial Aid Application for the appropriate school year. You will be using tax information from two years prior. (Ex. for 2022-2023 applications, you will be asked for 2020 tax information.) It can take up to two weeks for the application to be processed and sent to Cabrillo. Be sure to add our school code to avoid delays.
- Step TwoMyVerify
One of every three applications is flagged for verification. If selected for verification, you will need to create a MyVerify account, visit: https://cabrillo.studentforms.com/. Using MyVerify, you can complete the tasks listed, and submit documentation.
- Step ThreeParent MyVerify Account
Parents will be able to create their own account to provide electronic signatures, if required. Parents can log in at: https://cabrillo.studentforms.com/login/parent
- Step FourTasks Completion / Processing
Once all tasks are submitted and your file is "Finishe", you will be moved to the processing stage. Processing time for verification can take four to six weeks. If additional documents are needed, your financial aid advisor will reach out to you. Make sure your contact information is up to date with the college.
- Step FiveFile Complete
Your documents have been reviewed and your file is complete. If you are eligible for aid, you are ready to be PAID!! (Students will be notified by email when their file is complete and their offer letter is available.)
- Step SixSelect Your Refund Preference with BankMobile Disbursements
Be sure to set up your BankMobile account with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. and select a preference on how to receive your refund. To select your preference, visit: https://bankmobiledisbursements.com/refundchoices/
An email will be sent to you once your file is completed and your offer letter is available. The award amounts on your offer letter are typically based on full-time enrollment (12+ units). The actual amount received will be different if your enrolment status changes and/or if you owe student charges. Students do not have to enroll full-time to receive financial aid. Pell awards will not be increased for special studies, short-term, or weekend classes added after the second week of the term. You can view your offer letter through Financial Aid Self Service.
Note: Offer letters will not include estimates for the Pell Grant until after your file has been reviewed and eligibility has been determined. The initial offer letter will only indicate eligibility for the California College Promise Grant (CCPG).
Federal regulations require that all types of financial aid be coordinated. You must inform the Financial Aid Office if you receive any aid not listed on your Offer Letter such as scholarships, stipends, and vocational rehabilitation. You can only receive aid at one school per term. A revision to your financial aid may be necessary.
Disbursement dates depend on when your completed file is reviewed. Students awarded before the midpoint of the semester will be awarded in two disbursements. Students awarded after the midpoint of the term will be awarded in one disbursement.
The first half of the semester amount of Pell Grants are disbursed no earlier than ten days prior to the start of each term.
Cal Grants are disbursed after the add/drop period, around the fourth week of each semester.
SEOG and the second half of the semester amount of Pell Grants are disbursed approximately mid-way through the semester.
Summer disbursements are made towards the end of the summer sessions to ensure correct enrollment status and award amounts. No adjustments are made once you have been awarded.
If you have been awarded a scholarship, it will be disbursed the week before the start of the term unless enrollment verification is required. Scholarships requiring enrollment verification will be disbursed within two weeks of the receipt of your enrollment verification. For more information visit our scholarships page.
Cabrillo Promise Program Awarding
For the Cabrillo Promise Program, students who meet ALL requirements of the program will be automatically awarded after the second week of the semester. Awards will be based on a students current enrollment status at the time of awarding. For more information regarding the eligibility requirements of program please visit the Types of Aid and Frequently Asked Questions webpage.
Disbursements Through BankMobile
Cabrillo College delivers your refund with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. The most common type of money BankMobile disburses to students are Federal Work Study earnings, funds left over from Financial Aid awards, and loans or grants after tuition has been paid. BankMobile also disburses money for students who have a credit balance. Visit this link for more information.
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